Staff scheduling software

Staff scheduling software and management tools

Plan shifts, manage staff bookings and keep your workforce in sync with Anolla. Track hours, handle leave requests, arrange shift swaps and prepare accurate payroll data in one cloud-based system.

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Staff management software

Build a workforce management solution around your organisation's needs. Configure roles, working time and shift rules, connect HR and payroll systems, and manage employees, resources and locations from one central platform.

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    Add-on modules

    Expand your staff scheduling software as your needs evolve. Enable add-on features with one click, automate shift planning and booking workflows, and reduce manual administration without complex setup.
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    Scalable data management

    Scale your staff management software alongside your business by adding unlimited locations, users, services, and customers. Keep staff schedules, bookings, and daily operations organised in one central workspace.
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    IoT Ecosystem

    Anolla acts as an automation layer connecting digital workflows with physical infrastructure, including access control and automated lighting. This enables 24/7 self-service and supports independently managed on-site processes.

24/7 Sales Agent

Give your staffing services a 24/7 digital recruitment and booking environment that matches open shift needs, subcontractor availability and contract terms with the right specialists in real time.

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    Service marketplace

    List your services on a marketplace where new customers can discover and book them more easily. Increase your visibility across digital channels without additional marketing effort—particularly useful for new service providers.
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    Quotes and orders

    Accept staffing service orders and respond to workforce rental inquiries with structured quotes – so you can capture every profitable project team, shift schedule or seasonal work opportunity.
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    Interactive Business Profile

    Consolidate your entire staff booking and workforce rental portfolio into a single interactive service profile where customers can 24/7 book specialists, order shifts, confirm workloads and manage contractual resources.

24/7 Contextual AI support

Use Anolla’s deeply integrated, multilingual AI assistant at any time. It answers questions, provides relevant guidance, and saves time when managing employee schedules, shifts, and bookings.

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    Contextual AI Assistant

    The context-aware AI assistant can automatically handle many routine support conversations and respond to more technical follow-up questions. By considering each user’s request, account activity, and relevant data, it delivers fast, personalised answers.
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    Automated customer communication

    Automated customer communication sends personalised, event-based notifications to the right person at the right time. Manage multilingual messages, notification history, and communication settings securely in one place.
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    24/7 Customer Support

    Your customers can access AI chat support around the clock in most major languages. The assistant answers common questions, guides customers through the booking process, and helps resolve issues outside your business hours.

Trusted Platform

A recognized all-in-one staff scheduling and booking software – the preferred choice for hundreds of labor-intensive businesses, service units, clinical teams and service chains. Replace fragmented rota management, spreadsheets and email-based shift coordination with a single central system and give both teams and clients a clear, trustworthy and up-to-date overview of all workforce planning.

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    Easy to Use

    Anolla’s staff scheduling software is designed for straightforward everyday use. Its clear interface and 24/7 multilingual guidance simplify setup, helping your team manage shifts, working hours, availability, and bookings with ease.
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    Unrivaled Value Proposition

    Usage-based pricing keeps costs transparent: you pay only for what you use. With no hidden fees, the staff scheduling software adapts to your workload and scales with your team and shift-planning needs.
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    Real‑Time Support

    Real-time support provides quick answers to questions about employee schedules and day-to-day use. A context-aware AI agent handles many common requests, while automation integrations reduce manual administrative work.
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    Security and Compliance

    Employee, customer, and booking data is protected by encryption, 24/7 monitoring, and cloud backups. Anolla is GDPR compliant, providing a secure foundation for daily workforce scheduling and operations.

Customer Experience

Customer feedback, real-world results, and user experiences show how Anolla streamlines staff management, improves service delivery, and supports business growth.

Customer Success 360°

Turn workforce management into a strategic partnership – in the staff booking view, Customer Success 360° combines 24/7 context-aware support, detailed time and attendance statistics, cross-department analytics and dynamic dashboards. This helps prevent understaffing, optimize the number of shifts, improve workload balance, reduce staff turnover and strengthen workforce planning quality across the entire organization.

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    360° Personalization

    360° personalization dynamically adapts each shift manager’s, department head’s and team member’s views in real time according to their role, area of responsibility, history of booked shifts and work preferences. Smart shift coverage suggestions, automatic proposals to involve specialists with the right competencies, mobile quick actions for shift swapping and 24/7 chat support ensure a smooth one-click experience in modern staff scheduling software.
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    Customer Management

    Human resources management (HR CRM) consolidates all information about shift planners, department managers and role holders into a single real-time updated database – group teams by shifts, skills and qualifications, create detailed profile notes, personalize communication around workload and schedules and strategically increase staff retention and job satisfaction.
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    Bookings for website and sharing

    Create and share separate shift booking links and QR codes – every intranet button, job ad page, candidate email or poster on the office noticeboard becomes a direct path to booking shifts, schedules and job positions in your staff scheduling software.
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    Online payments

    Securely collect booking deposits as customers select an appointment time. Bookings are confirmed once payment is received, helping reduce no-shows and protect revenue.
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    Automated Waitlist

    An automated waitlist helps fill newly available appointments faster. Customers are notified of suitable openings, improving schedule utilisation even outside business hours.
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    Translation Management

    Let customers and employees book services and view schedules in their preferred language. Manage service details, interface content, and notifications through centralised language settings. Built for international teams, the staff management software supports multiple countries, currencies, and time zones.

Customer Loyalty Analytics

Staff retention and engagement analytics shows in real time which shift coordinators, departments and roles are most heavily loaded, and which schedules, working days and workload models teams prefer – enabling you to offer more flexible working hours, optimise resource allocation and maximise productivity and employer cost efficiency.

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    Memberships

    Create tiered loyalty programmes and automate membership management. Each tier can provide customers with exclusive terms for services, multi-visit passes, and admission tickets.
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    Passes and Tickets

    Pre-booked staff schedules, shift packages and project-based hour blocks ensure predictable workload and recurring staffing patterns – automatic tracking of hours and shifts cuts manual HR administration practically to zero and provides a clear overview of used and booked work resources.
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    Recurring Subscriptions

    Recurring shift schedule subscriptions create automatically renewing packages of shift plans and on-call reserves – e.g. weekly night shifts, fixed schedules for customer support or regular project staffing – ensuring stable, predictable workforce availability and uninterrupted service for customers.
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    Email Campaigns

    Send targeted internal communication campaigns to exactly the right staff groups – export dynamic employee groups from your staff scheduling software (e.g. shift backup, departments, competency levels) to your email marketing or communication platform with one click and notify them about schedule changes, extra shifts and recruitment campaigns with measurable results.

Staff booking software

Publish open shifts and assignments, manage staff bookings, coordinate project-based resource plans and send automatic notifications. A central activity log gives managers a clear view of individual and team assignments while reducing manual administration.

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    Group Bookings

    Automated staff group scheduling – set maximum headcounts per shift, manage live staff lists, and create recurring shift plans for large service and production teams.
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    Multi-Resource Booking

    Plan multiple work units at once – allow a manager to allocate the same shift across different teams, roles, workstations and workplaces with a single booking, ideal for coordinating shifts, project crews and service packages.
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    Hourly and Daily Services

    Manage all work shifts in one system – from minute-based service windows to multi-day project-based work periods – with staff scheduling that adapts precisely to your workflows and employment contract conditions.
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    Variable-Duration Services

    Create flexible-duration work shifts – by allowing managers or employees to choose shift length and overtime hours, you increase workload utilization and reduce underloaded working hours.
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    Flexible Booking Rules

    Your staffing policy, your scheduling rules – set time limits for shift booking, lateness and cancellation conditions, approval workflows, and manage a colour-coded work calendar in day, week or month view.

Workforce scheduling software

Create and update employee schedules across roles, resources and locations from one central view. Real-time updates, permissions, leave requests and shift swaps keep plans accurate, accessible and clear for the entire team.

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    Schedules

    Work schedules synchronize staff availability with the online calendar – quickly set regular shift patterns and special working hours, and the booking system automatically updates all employees’ calendars.
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    Time Blocking

    Flexible time blocking for HR managers – mark trainings, vacations, sick days and internal meetings as single or recurring blocks using precise date, time and weekday filters to prevent overbooking.
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    Resource Management

    Manage critical workforce resources – link work roles, workstations, equipment and service areas to specific employees and shifts, avoiding double-scheduling and increasing service capacity and the cost-effectiveness of labour.
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    Access Management

    Assign role-based permissions to staff – control who can manage schedules, approve shift changes, modify positions or view hour tracking, and customize automated notifications about shift changes, substitutions and overtime.

Mobile-first software

Mobile-first staff scheduling software – employees can view their shifts in real time on their phones, confirm changes and request shift swaps, while managers get a cloud-synced calendar and instant app notifications to manage the entire team workflow.

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    Cloud-based access

    Access your staff scheduling software securely from any device or location. Data stays synchronized automatically, while security and reliability are continuously monitored to keep daily workforce management running smoothly.
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    Cross-platform ecosystem

    The cross-platform staff scheduling software creates a unified ecosystem for building work schedules, swapping shifts and managing service team workloads on Mac/PC computers and iOS and Android devices – start planning shifts in the office and continue managing staff resources on your phone with the same smooth and intuitive user experience.
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    Admin app

    A fully mobile-friendly staff manager app for iOS and Android that offers 100% of the web version’s functionality – create work schedules, approve shift requests, assign staff across different service lines, and receive instant notifications about changes so you can manage your workforce efficiently from anywhere.
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    Client app

    The employee self-service portal (iOS, Android, web) gives team members quick access to their work schedule, shift swaps, vacation and day-off requests and internal announcements – a smooth, mobile-friendly experience that increases staff satisfaction and keeps workforce logistics under control.
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    Instant app notifications

    Real-time app notifications give the HR manager and shift manager an instant overview of all staff-related actions – new schedule changes, shift swap requests, cover approvals, vacation requests and internal announcements reach both the browser and mobile app.

Personalized automated notifications

Configure automated notifications in your staff scheduling software based on shifts, facility locations and channels (email / SMS / in-app notification) – personalized messages reach the right employees, shift managers and department heads at the right time, preserving your brand tone and reducing manual communication.

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    Automated confirmations

    Automatic confirmations provide assurance to both HR and team members – instant email and SMS messages are sent for every new shift, schedule change, shift swap, or vacation approval, reducing misunderstandings and keeping staff schedules up to date.
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    Reminders

    Automate SMS and email reminders so customers receive timely updates about their bookings and missed appointments are reduced. SMS notifications arrive quickly even when an internet connection is unavailable.
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    Automatic feedback collection

    Automatically collect ratings and comments after every completed customer appointment. Use this feedback to make data driven decisions that improve service quality, staffing workflows and day to day operations.

Dynamic pricing

The dynamic pricing module enables staffing service providers, temp agencies, and project-based service teams to automate hourly rates by time of day, season, client segment, and individual specialist skill level – one of the market’s most advanced solutions for creating service bundles, VIP tariffs, and project-based special prices that maximize workforce utilization and revenue.

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    Time-based special pricing

    Time-based special pricing allows you to create automatic discounts based on workload duration, date, time, weekday, service type and client membership – staff booking software helps you optimize hourly rates, manage peak demand and offer flexible staffing terms for long-term contract clients.
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    Resource-based pricing

    Resource-based pricing in staff scheduling – set shift prices and durations according to employee skill level, role, location and peak demand hours, so that the value of workforce resources is reflected fairly and maximizes staffing profitability.
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    Discounted rates

    Dynamic shift discounts with one click – mark lower-demand working hours with attractive discounts and a crossed-out regular price to direct staff more flexibly toward night, weekend or low-traffic shift bookings.

Data-driven analytics

Run your staff scheduling software in a data-driven way – gain real-time insight into filled shifts, labour costs, departmental workloads and time usage, connect work schedule bookings to Google Analytics, GTM and Pixel, and export raw data to BI and ML tools to optimise workforce planning, workload distribution and team efficiency.

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    Real-time statistics

    Monitor staff workload in real time – the management dashboard displays staffing levels to the second, unfilled shifts, capacity utilisation, departmental workloads and new hires, enabling you to quickly make data-driven decisions about reallocating labour and adjusting shift bookings.
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    Web analytics integrations

    Connect staff scheduling software with web analytics – integrate Google Analytics, Google Tag Manager, and Meta Pixel to link shift bookings, clock-ins and clock-outs, self-service portal usage, and recruitment flows with detailed web behavior and campaign performance.
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    BI & AI readiness

    Prepare your staff data for BI and AI analysis – export raw data on shift schedules, workload, labour costs and attendance to Excel, Google Sheets or directly into BI and AI tools at any time to perform deep analyses, forecast staffing needs and build predictive models for workforce planning.

Flexible pricing

Flexible pricing for staff scheduling and booking software – a usage-based and transparent model with no hidden fees that scales with your team size, number of departments and shift volume, supporting seasonal workforce fluctuations and project-based planning.

Free software

Start using staff scheduling and booking software risk-free – create a smooth workflow with core features to manage staff shifts, basic work schedules, and internal team bookings with no startup costs.

0€
Create Free Account

Package includes

Paid features

Start with free software and activate paid features as needed and as your business grows.

Paid features

Anolla usage statistics

These figures are based on Anolla’s anonymized usage data, configurations, feature catalog, customer feedback, and service monitoring. They provide insight into the measured use and configuration of the staff scheduling software but do not guarantee results for any individual business.

Officially supported languages

26
The number of languages officially supported across Anolla’s user interface, notifications, AI assistance, and customer support workflows.
Source and method
Source:
Anolla software configuration.
Method:
Counts actively supported languages whose localized user interface and notifications are in use in production.
Last updated:

Overall in-app user rating

4.8/5
The weighted average of in-app user ratings, based on staff scheduling workflows, support conversations, and feedback analytics.
Source and method
Source:
Anolla in-platform feedback and anonymized usage data.
Method:
The weighted average of ratings from workflows, conversations, and feedback analytics is calculated.
Last updated:

Measured platform uptime

99.96%
The measured reliability and availability of Anolla’s core public staff scheduling services, based on monitoring data.
Source and method
Source:
Anolla monitoring data.
Method:
Successfully completed monitoring checks are compared with all monitoring checks performed.
Last updated:

AI support availability

24/7
The availability of the AI assistant to provide users with automated support, practical guidance, and answers to common questions.
Source and method
Source:
Anolla software configuration and service monitoring.
Method:
It is verified whether the AI support service is configured to be available around the clock.
Last updated:

AI-resolved support chats

79.3%
The percentage of support chats resolved by the AI assistant without intervention from a customer support representative.
Source and method
Source:
Anolla anonymized AI and support usage data.
Method:
An inquiry is considered resolved if no follow-up inquiry or support ticket on the same topic was created for the same session or account.
Last updated:

Advanced features activated via self-service

12
The number of additional features customers can activate with one click through self-service settings in the staff planning software.
Source and method
Source:
Anolla software configuration.
Method:
Active add-on features that customers can activate through self-service are counted in the feature catalog.
Last updated:

Full online payment flow with prepayment

100%
The prepayment rate for online bookings that must be paid before a reservation is confirmed.
Source and method
Source:
Anolla payment configuration.
Method:
It is verified whether a booking with integrated online payment is confirmed only after the full booking fee has been paid.
Last updated:

Core feature coverage in mobile apps

99%
The share of core web platform features supported in Anolla’s iOS and Android apps for managing staff schedules on the go.
Source and method
Source:
Anolla feature catalog and release/QA checks.
Method:
The core features supported in the mobile applications are compared with the web platform's core feature catalog.
Last updated:

Unedited AI-generated support responses

52.4%
The share of AI-generated support ticket responses that the technical support team could use without substantive edits.
Source and method
Source:
Anolla anonymized AI and support usage data.
Method:
AI-generated responses are compared with responses edited or manually replaced by technical support.
Last updated:

Management accounts using automated notifications

90%
The percentage of active admin accounts that automatically send event-triggered notifications about staff schedules, bookings, or changes.
Source and method
Source:
Anolla anonymized usage data.
Method:
Active management accounts in which the automated email or SMS notification add-on is enabled are counted.
Last updated:

Independently completed initial setup

85%
The share of new users who completed their staff scheduling account setup online without additional training or support.
Source and method
Source:
Anolla anonymized usage data.
Method:
Completion of the account, schedule, service, and initial booking flow setup steps by new users is verified.
Last updated:

Active accounts using advanced features

41.2%
The share of active accounts using at least one advanced feature to improve schedule management, extend workflows, or automate routine staffing tasks.
Source and method
Source:
Anolla anonymized usage data.
Method:
Active accounts with at least one enabled add-on feature are compared with all active accounts.
Last updated:

Anolla ratings on Capterra

Alongside Anolla’s anonymized usage data, the independent software review site Capterra collects user ratings for Anolla. The results below show how customers rate the staff scheduling software in their day-to-day operations.

★★★★★
5.0/5

Ease of use

★★★★★
5.0/5

Features and functionality

★★★★★
4.7/5

Value for money

Ratings are based on user reviews from the independent software portal Capterra.

Frequently asked questions

All-round answers to frequently asked questions about Anolla staff scheduling and booking software – we explain how shift booking works, how to plan staffing levels, how the employee self-service portal functions, and how integrations with existing HR and payroll systems work, so you can make an informed decision and launch staff planning with confidence.

  • keyboard_arrow_downHow is Anolla different from traditional staff scheduling and booking software?
    Traditional personnel scheduling software often focuses mainly on planning shifts, working hours or calendars. Anolla is an AI powered, all in one staff booking and workflow solution that brings bookings, customer relationship management, automation, flexible pricing and online payments together. It supports hourly and multi day bookings, works online and through mobile apps, can be used across multiple countries and offers multilingual access. Its flexible setup makes Anolla suitable for independent professionals, growing teams and larger organizations.
  • keyboard_arrow_downDoes Anolla support simultaneous hourly, shift-based, and multi-day staff bookings?
    Yes, this is one of Anolla’s biggest competitive advantages in the staff scheduling software market. Unlike many shift-scheduling solutions, Anolla does not force workforce and resource planners to use only one timing model. The platform simultaneously supports hourly shifts, day-based work schedules, and work periods with variable duration. You can manage short shifts, longer project-based assignments, and multi-day on-call schedules. All team members’ work bookings are consolidated into a single central staff planning calendar. This makes Anolla an ideal solution for hybrid business models such as front-of-house teams, on-call schedules in clinics, usage of beauty treatment rooms, or consulting teams’ timetables.
  • keyboard_arrow_downHow does the Anolla AI assistant reduce workforce management administrative workload and scheduling errors?
    Anolla's automated AI customer support assistant is available around the clock and can resolve a large share of chat support requests. Automated communication reduces repetitive manual work, helps prevent human error and gives your team more time to focus on business development.
  • keyboard_arrow_downHow does Anolla’s dynamic pricing module help labor-intensive service providers optimize labor costs and prices?
    The Anolla dynamic pricing module automates a service company’s pricing strategy and labor cost management. Service managers can set rules that adjust hourly rates for staff time and fees for bookable services based on time of day, season, workload, or customer segment. All price changes are applied automatically in line with configured workload and sales rules. The system helps sell low-demand working hours at lower prices and increase cost efficiency, while enabling higher margins when the service team is deployed during peak periods. The objective is to raise utilization of working hours, optimize resource use, and improve the overall profitability of the service operation.
  • keyboard_arrow_downIs Anolla suitable for both individual service professionals and multi-location staff teams?
    Yes, Anolla staff scheduling and booking software is designed to scale for service organizations of any size. A single professional—such as a consultant, therapist, trainer, or beauty provider—can start with a powerful free plan and manage their personal schedule, client bookings, and availability. Companies with multiple locations and large service teams can use centralized workforce planning to manage all departments, salons, treatment rooms, clinics, or studios from a central dashboard. The platform allows you to add unlimited service points, role-based users, and domain-specific teams. Flexible role- and location-based access control (RBAC) ensures that shift supervisors, HR managers, and administrators see exactly the workforce data and schedules they need.
  • keyboard_arrow_downWhich staff management and service management tools does Anolla integrate with?
    Anolla staff booking software is built with an API-first architecture that supports extensive integrations within the service and workforce management ecosystem. For payment processing there is a direct integration with the Stripe payment solution, which enables automated advance payments and deposit management when confirming staff-related bookings. Management of service units can be connected to analytics tools such as Google Analytics, Google Tag Manager and Meta Pixel, which provide insight into booking behaviour, peak load times and conversions. The platform allows detailed staff and booking data to be exported to BI/ML tools for workforce forecasting and shift schedule optimisation. In addition, Anolla includes a capable API for integration with existing HR systems, payroll, door access, ID card systems and other business software.
  • keyboard_arrow_downWhat does the free plan offer and what do the paid staff management features add?
    The free plan includes the essential features needed to manage staff bookings and work schedules efficiently, including online booking, a simple staff calendar, a basic customer database and team availability management. It is ideal for independent professionals and small staffing teams that want to digitize scheduling quickly. Paid features add unlimited automation, advanced integrations with HR, payroll and access control tools, AI assisted shift optimization, dynamic pricing and customer loyalty features such as packages, memberships and recurring services. This allows the workforce scheduling software to scale with your service team's staffing needs and workload.
  • keyboard_arrow_downHow does Anolla’s usage-based pricing reduce HR and workforce management business risk?
    Anolla’s usage-based pricing model is designed specifically to mitigate the risks of labour-intensive service businesses. Workforce planners and service managers don’t have to pay high fixed monthly fees when the volume of bookings, workload or seasonal demand is lower. Software costs increase and decrease in proportion to the actual number of bookings, rota usage and service load. This flexible pricing is ideal for seasonal salons, studios, clinics, sports centres, rental services and any business models where staff schedules and customer flows fluctuate across months and seasons.
  • keyboard_arrow_downHow quickly can I start working with Anolla’s staff scheduling software?
    Getting started takes only a few minutes, with a context aware AI assistant available around the clock to guide the setup process. Most users can create an account and complete the initial configuration without assistance, making implementation quick and straightforward.
  • keyboard_arrow_downWhat makes Anolla’s staff booking platform a future-proof solution?
    The Anolla staff scheduling and booking platform is future-proof thanks to its extensible modular architecture that scales with your service team and business model. Cloud-based infrastructure and AI-driven learning allow the platform to continually optimize work schedules, workload distribution, and booking flows. Unlike static workforce management software, Anolla is built around a powerful API that opens the door to deep integrations with HR systems, payroll, CRM, and access control solutions. The extensible modular platform also supports an IoT ecosystem, including integration of door control, client cards, and equipment rental sensors that link staff schedules to actual room and resource usage. This architecture enables service providers to always leverage the latest technologies and keep their workforce management tools at the forefront of the market.

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