Staff scheduling software

Try it for free: a smart staff scheduling platform that sets up in minutes, synchronizes shift schedules, time tracking, and payroll, and supports growing staffing needs.

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All-in-one software

Create precisely the workforce logistics solution that fits your needs – a modular staff scheduling and booking software with extensive configuration options, working time and shift rules, and integrations with HR and payroll systems.

Add-on modules

Extend your shift and workforce planning capabilities in real time – enable 20+ ready-made modules with one click (time tracking, shift swapping, leave management, workforce analytics) and reduce administrative workload by up to 41.2%¹.
Scalable data management

Add unlimited jobs, teams, shifts and staff accounts, and manage your entire workforce resource planning from a single centralized staff scheduling platform up to 33.1%¹ more efficiently.
IoT Ecosystem

An automation engine that links workforce scheduling, access management and the physical work environment (access systems, lockers, production lines, HVAC) – enabling 24/7 shift-based access, autonomous workflows and 10–30% energy savings.

24/7 Sales Agent

Give your staffing services a 24/7 digital recruitment and booking environment that matches open shift needs, subcontractor availability and contract terms with the right specialists in real time.

Service marketplace

Let staffing service buyers (offices, manufacturing and service companies) discover your workforce leasing and temporary staffing solutions via a service marketplace – increasing your visibility in digital channels by up to 16.9%¹ without extra marketing.
Quotes and orders

Accept staffing service orders and respond to workforce rental inquiries with structured quotes – so you can capture every profitable project team, shift schedule or seasonal work opportunity.
Interactive Business Profile

Consolidate your entire staff booking and workforce rental portfolio into a single interactive service profile where customers can 24/7 book specialists, order shifts, confirm workloads and manage contractual resources.

24/7 Contextual AI support

Use an AI assistant deeply integrated with your staff scheduling software that answers, 24/7 and in up to 25 languages, questions about time tracking, shift planning, vacations and payroll in up to 79.3%¹ of cases, and provides managers with data-driven recommendations to optimize labor costs.

Contextual AI Assistant

The context-aware AI assistant optimizes staff scheduling and shift planning processes by resolving in real time up to 79.3%¹ of recurring work time and workload management requests and up to 52.4%¹ of first-level questions about work organization and staff logistics. The assistant analyzes ongoing shifts, tasks and working hours directly in the scheduling view, offering each team leader and department personalized solutions within the staffing software.
Automated customer communication

Automated communication with work groups, shift managers and site teams sends event-based, personalized notifications to the right specialists at the right time (in 25 languages) – reduce the administrative time spent on rescheduling work shifts and confirming swaps by up to 39.3%¹ and manage all internal and external communication in the staff booking software as a central, auditable information flow.
24/7 Customer Support

Your shift supervisors, project managers and site-based teams have 24/7 AI chat support in 25+ languages that follows your company’s workforce management rules, helps resolve shift coverage, sick leave replacements and extra staffing bookings, and ensures smooth use of your staff pool, reducing manual intervention in assigning shifts and posts by up to 59.3%¹.

Trusted Platform

A recognized all-in-one staff scheduling and booking software – the preferred choice for hundreds of labor-intensive businesses, service units, clinical teams and service chains. Replace fragmented rota management, spreadsheets and email-based shift coordination with a single central system and give both teams and clients a clear, trustworthy and up-to-date overview of all workforce planning.

Easy to Use

Ease of use is 5/5 in the context of staff scheduling – intuitive drag-and-drop shift management, role-based views (shift manager, department manager, HR manager, site manager) and 24/7 multilingual guided support have reduced staff scheduling software onboarding time by 60% and enabled 9 out of 10 team members who manage bookings to learn the main functions for shift planning, substitutions and vacation management in under 30 minutes¹ (Capterra rating).
Unrivaled Value Proposition

Anolla staff booking software is a profitable and reliable investment in workforce planning. Its value for money rating is 4.7/5¹ and its functionality and reliability rating is 5/5¹ on Capterra. The solution uses usage-based pricing – you pay only for the actual volume of booked shifts, work posts and active team members. There are no hidden costs, low-season workload fluctuations are reflected in the pricing, and optimisation of staff costs becomes predictable.
Real‑Time Support

Real-time staff support in your scheduling software: a 24/7 context-aware AI agent resolves up to 79.3%¹ of tickets related to workload planning, shift swapping, replacement bookings, and time tracking. Automation integrations with your HR software, payroll, and access control systems have raised workforce management satisfaction scores to 4.7/5¹ while reducing the manual workload of the HR department.
Security and Compliance

Security and compliance in HR data management – advanced encryption, 24/7 system monitoring and cloud-based backups protect employment contract details, time tracking and schedules 90–95% more effectively than local servers. The staff scheduling and booking software complies with GDPR and employment law data protection requirements, allowing you to securely manage shifts, vacations and sensitive employee data across different units and countries.

Customer Experience

An overall rating of 4.8/5¹ and 99.96%¹ uptime prove the reliability and high performance of Anola’s staff scheduling and booking software even with complex shift patterns and multi-location management. Real customer stories show measurable savings in labor costs, reduced overtime, better workload distribution and higher team satisfaction – join organizations that do not compromise on workforce planning.

"★★★★★ Very efficient in administration. Very good customer experience, truly top-tier software! (Capterra)"

"For years I was looking for a system that could handle group classes, personal training sessions, and workshops. The software’s modular platform was the answer."

"We have five locations and needed a system that would be scalable and would not charge extra for growth."

"Smart booking management and automated reminders have eliminated all confusion from our schedule. The software’s flexibility allows us to focus solely on the customer while keeping the entire workflow running wonderfully smoothly in the background."

"Proactive inventory management and resource planning ensure that everything needed to deliver our service is always available at the right time. This makes our daily work worry-free and helps us avoid awkward situations in front of the customer."

"Honestly, I was skeptical about the AI assistant at first, but it has completely changed the game."

"★★★★★ The 24/7 end-customer support is like hiring two full-time employees for free."

Customer Success 360°

Turn workforce management into a strategic partnership – in the staff booking view, Customer Success 360° combines 24/7 context-aware support, detailed time and attendance statistics, cross-department analytics and dynamic dashboards. This helps prevent understaffing, optimize the number of shifts, improve workload balance, reduce staff turnover and strengthen workforce planning quality across the entire organization.

360° Personalization

360° personalization dynamically adapts each shift manager’s, department head’s and team member’s views in real time according to their role, area of responsibility, history of booked shifts and work preferences. Smart shift coverage suggestions, automatic proposals to involve specialists with the right competencies, mobile quick actions for shift swapping and 24/7 chat support ensure a smooth one-click experience in modern staff scheduling software.
Customer Management

Human resources management (HR CRM) consolidates all information about shift planners, department managers and role holders into a single real-time updated database – group teams by shifts, skills and qualifications, create detailed profile notes, personalize communication around workload and schedules and strategically increase staff retention and job satisfaction.
Bookings for website and sharing

Create and share separate shift booking links and QR codes – every intranet button, job ad page, candidate email or poster on the office noticeboard becomes a direct path to booking shifts, schedules and job positions in your staff scheduling software.
Online payments

Secure advance payments and paid shifts – integrated online payment solutions confirm a work shift, consultation or hourly resource booking only after a successful prepayment, reducing lost revenue and wasted time from no-shows and cancellations in staff scheduling.
Automated Waitlist

The automated shift waitlist module fills open work hours 24/7: the workforce scheduling software instantly notifies staff reserves and backup employees with suitable skills about available shifts, raising schedule fill rates and reducing the need for costly overtime and temporary staffing services.
Translation Management

Offer every international team member, remote worker, and cooperation partner an automatic native-language shift booking experience in over 25 languages – task descriptions, work schedules, and the staff booking software interface are localized instantly, breaking language barriers in multilingual teams and speeding up onboarding for new employees.

Customer Loyalty Analytics

Staff retention and engagement analytics shows in real time which shift coordinators, departments and roles are most heavily loaded, and which schedules, working days and workload models teams prefer – enabling you to offer more flexible working hours, optimise resource allocation and maximise productivity and employer cost efficiency.

Memberships

Create multi-tier staff statuses and internal program packages – automate permissions for senior specialists, on-call staff, interns and project-based partners, offering each level different shift-booking priority, access to critical workstations and extra benefits; even a 5%¹ improvement in staff retention can increase organizational profitability by 25–95%¹.
Passes and Tickets

Pre-booked staff schedules, shift packages and project-based hour blocks ensure predictable workload and recurring staffing patterns – automatic tracking of hours and shifts cuts manual HR administration practically to zero and provides a clear overview of used and booked work resources.
Recurring Subscriptions

Recurring shift schedule subscriptions create automatically renewing packages of shift plans and on-call reserves – e.g. weekly night shifts, fixed schedules for customer support or regular project staffing – ensuring stable, predictable workforce availability and uninterrupted service for customers.
Email Campaigns

Send targeted internal communication campaigns to exactly the right staff groups – export dynamic employee groups from your staff scheduling software (e.g. shift backup, departments, competency levels) to your email marketing or communication platform with one click and notify them about schedule changes, extra shifts and recruitment campaigns with measurable results.

Booking Management

Manage all shift bookings, post assignments, project-based resource plans, notifications and activity logs from a single central control panel – staff scheduling software consolidates both individual and team-based shifts, reduces manual schedule management and gives a complete overview of your organisation’s workforce dynamics and resource utilisation.

Group Bookings

Automated staff group scheduling – set maximum headcounts per shift, manage live staff lists, and create recurring shift plans for large service and production teams.
Multi-Resource Booking

Plan multiple work units at once – allow a manager to allocate the same shift across different teams, roles, workstations and workplaces with a single booking, ideal for coordinating shifts, project crews and service packages.
Hourly and Daily Services

Manage all work shifts in one system – from minute-based service windows to multi-day project-based work periods – with staff scheduling that adapts precisely to your workflows and employment contract conditions.
Variable-Duration Services

Create flexible-duration work shifts – by allowing managers or employees to choose shift length and overtime hours, you increase workload utilization and reduce underloaded working hours.
Flexible Booking Rules

Your staffing policy, your scheduling rules – set time limits for shift booking, lateness and cancellation conditions, approval workflows, and manage a colour-coded work calendar in day, week or month view.

Schedule Management

Centralize service staff, shifts, workstations and locations in one control center – role-based access, automatic shift updates and real-time changes keep staff schedules accurate and reduce planning errors by up to 68.5%¹.

Schedules

Work schedules synchronize staff availability with the online calendar – quickly set regular shift patterns and special working hours, and the booking system automatically updates all employees’ calendars.
Time Blocking

Flexible time blocking for HR managers – mark trainings, vacations, sick days and internal meetings as single or recurring blocks using precise date, time and weekday filters to prevent overbooking.
Resource Management

Manage critical workforce resources – link work roles, workstations, equipment and service areas to specific employees and shifts, avoiding double-scheduling and increasing service capacity and the cost-effectiveness of labour.
Access Management

Assign role-based permissions to staff – control who can manage schedules, approve shift changes, modify positions or view hour tracking, and customize automated notifications about shift changes, substitutions and overtime.

Mobile-first software

Mobile-first staff scheduling software – employees can view their shifts in real time on their phones, confirm changes and request shift swaps, while managers get a cloud-synced calendar and instant app notifications to manage the entire team workflow.

Cloud-based access

Cloud-based staff scheduling management gives HR, shift and department managers access to working hours, shift overlaps and resource planning from any device and location with 99.96%¹ uptime – all staff data are automatically synchronized in real time into a single booking system.
Cross-platform ecosystem

The cross-platform staff scheduling software creates a unified ecosystem for building work schedules, swapping shifts and managing service team workloads on Mac/PC computers and iOS and Android devices – start planning shifts in the office and continue managing staff resources on your phone with the same smooth and intuitive user experience.
Admin app

A fully mobile-friendly staff manager app for iOS and Android that offers 100% of the web version’s functionality – create work schedules, approve shift requests, assign staff across different service lines, and receive instant notifications about changes so you can manage your workforce efficiently from anywhere.
Client app

The employee self-service portal (iOS, Android, web) gives team members quick access to their work schedule, shift swaps, vacation and day-off requests and internal announcements – a smooth, mobile-friendly experience that increases staff satisfaction and keeps workforce logistics under control.
Instant app notifications

Real-time app notifications give the HR manager and shift manager an instant overview of all staff-related actions – new schedule changes, shift swap requests, cover approvals, vacation requests and internal announcements reach both the browser and mobile app.

Personalized automated notifications

Configure automated notifications in your staff scheduling software based on shifts, facility locations and channels (email / SMS / in-app notification) – personalized messages reach the right employees, shift managers and department heads at the right time, preserving your brand tone and reducing manual communication.

Automated confirmations

Automatic confirmations provide assurance to both HR and team members – instant email and SMS messages are sent for every new shift, schedule change, shift swap, or vacation approval, reducing misunderstandings and keeping staff schedules up to date.
Reminders

Staff scheduling software based on automatic SMS and email reminders reduces lateness and no-shows by up to 14.9%¹ – employees receive timely notifications about upcoming shifts, replacements and trainings, with SMS being delivered quickly even without an internet connection.
Automatic feedback collection

Automated feedback surveys collect 5★ ratings and comments from employees and team leaders after each work period, project or service shift – enabling HR to make data-driven decisions to improve work organization, service quality and people development.

Dynamic pricing

The dynamic pricing module enables staffing service providers, temp agencies, and project-based service teams to automate hourly rates by time of day, season, client segment, and individual specialist skill level – one of the market’s most advanced solutions for creating service bundles, VIP tariffs, and project-based special prices that maximize workforce utilization and revenue.

Time-based special pricing

Time-based special pricing allows you to create automatic discounts based on workload duration, date, time, weekday, service type and client membership – staff booking software helps you optimize hourly rates, manage peak demand and offer flexible staffing terms for long-term contract clients.
Resource-based pricing

Resource-based pricing in staff scheduling – set shift prices and durations according to employee skill level, role, location and peak demand hours, so that the value of workforce resources is reflected fairly and maximizes staffing profitability.
Discounted rates

Dynamic shift discounts with one click – mark lower-demand working hours with attractive discounts and a crossed-out regular price to direct staff more flexibly toward night, weekend or low-traffic shift bookings.

Data-driven analytics

Run your staff scheduling software in a data-driven way – gain real-time insight into filled shifts, labour costs, departmental workloads and time usage, connect work schedule bookings to Google Analytics, GTM and Pixel, and export raw data to BI and ML tools to optimise workforce planning, workload distribution and team efficiency.

Real-time statistics

Monitor staff workload in real time – the management dashboard displays staffing levels to the second, unfilled shifts, capacity utilisation, departmental workloads and new hires, enabling you to quickly make data-driven decisions about reallocating labour and adjusting shift bookings.
Web analytics integrations

Connect staff scheduling software with web analytics – integrate Google Analytics, Google Tag Manager, and Meta Pixel to link shift bookings, clock-ins and clock-outs, self-service portal usage, and recruitment flows with detailed web behavior and campaign performance.
BI & AI readiness

Prepare your staff data for BI and AI analysis – export raw data on shift schedules, workload, labour costs and attendance to Excel, Google Sheets or directly into BI and AI tools at any time to perform deep analyses, forecast staffing needs and build predictive models for workforce planning.

Flexible pricing

Flexible pricing for staff scheduling and booking software – a usage-based and transparent model with no hidden fees that scales with your team size, number of departments and shift volume, supporting seasonal workforce fluctuations and project-based planning.

Free software

Start using staff scheduling and booking software risk-free – create a smooth workflow with core features to manage staff shifts, basic work schedules, and internal team bookings with no startup costs.

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Calendar overview

Booking search

Resources

Schedules

Users

Services

Translations

Client booking

Business Profile

Paid features

Start with free software and activate paid features as needed and as your business grows.

Paid features

Frequently asked questions

All-round answers to frequently asked questions about Anolla staff scheduling and booking software – we explain how shift booking works, how to plan staffing levels, how the employee self-service portal functions, and how integrations with existing HR and payroll systems work, so you can make an informed decision and launch staff planning with confidence.

How is Anolla different from traditional staff scheduling and booking software?

Most staff scheduling tools only provide shift planning. Anolla is a comprehensive all-in-one workforce planning, scheduling, and service workload optimization platform for labor-intensive service businesses. The solution combines shift planning, staff resource management (HR-CRM), and automated workload distribution. Unlike static work-time calendars, Anolla uses AI to optimize team schedules based on real demand. Anolla simultaneously supports hourly shifts, project-based tasks, and multi-day work periods. All staffing allocations are consolidated into a single intelligent workforce planning view that reduces overtime and increases team utilization.
Does Anolla support simultaneous hourly, shift-based, and multi-day staff bookings?

Yes, this is one of Anolla’s biggest competitive advantages in the staff scheduling software market. Unlike many shift-scheduling solutions, Anolla does not force workforce and resource planners to use only one timing model. The platform simultaneously supports hourly shifts, day-based work schedules, and work periods with variable duration. You can manage short shifts, longer project-based assignments, and multi-day on-call schedules. All team members’ work bookings are consolidated into a single central staff planning calendar. This makes Anolla an ideal solution for hybrid business models such as front-of-house teams, on-call schedules in clinics, usage of beauty treatment rooms, or consulting teams’ timetables.
How does the Anolla AI assistant reduce workforce management administrative workload and scheduling errors?

Anolla’s smart workforce management AI assistant operates 24/7 and automatically answers recurring booking and scheduling queries from staff and customers. The assistant independently resolves up to 79.3%¹ of all standard questions about service schedules and time planning, including shift swaps, sick leave notifications and schedule changes. In addition, the AI handles up to 52.4%¹ of first-level technical support requests without staff intervention. Automated communication with the team and customers reduces the time spent administering work schedules by up to 39.3%¹. The result: less workload for the HR or staffing manager, fewer double bookings and minimal human planning errors.
How does Anolla’s dynamic pricing module help labor-intensive service providers optimize labor costs and prices?

The Anolla dynamic pricing module automates a service company’s pricing strategy and labor cost management. Service managers can set rules that adjust hourly rates for staff time and fees for bookable services based on time of day, season, workload, or customer segment. All price changes are applied automatically in line with configured workload and sales rules. The system helps sell low-demand working hours at lower prices and increase cost efficiency, while enabling higher margins when the service team is deployed during peak periods. The objective is to raise utilization of working hours, optimize resource use, and improve the overall profitability of the service operation.
Is Anolla suitable for both individual service professionals and multi-location staff teams?

Yes, Anolla staff scheduling and booking software is designed to scale for service organizations of any size. A single professional—such as a consultant, therapist, trainer, or beauty provider—can start with a powerful free plan and manage their personal schedule, client bookings, and availability. Companies with multiple locations and large service teams can use centralized workforce planning to manage all departments, salons, treatment rooms, clinics, or studios from a central dashboard. The platform allows you to add unlimited service points, role-based users, and domain-specific teams. Flexible role- and location-based access control (RBAC) ensures that shift supervisors, HR managers, and administrators see exactly the workforce data and schedules they need.
Which staff management and service management tools does Anolla integrate with?

Anolla staff booking software is built with an API-first architecture that supports extensive integrations within the service and workforce management ecosystem. For payment processing there is a direct integration with the Stripe payment solution, which enables automated advance payments and deposit management when confirming staff-related bookings. Management of service units can be connected to analytics tools such as Google Analytics, Google Tag Manager and Meta Pixel, which provide insight into booking behaviour, peak load times and conversions. The platform allows detailed staff and booking data to be exported to BI/ML tools for workforce forecasting and shift schedule optimisation. In addition, Anolla includes a capable API for integration with existing HR systems, payroll, door access, ID card systems and other business software.
What does the free plan offer and what do the paid staff management features add?

The free plan includes all the core features needed to launch efficient staff booking and work schedule management: online booking, a simple staff calendar, a basic customer database and availability management for team members. This tier is perfect for solo providers and small staff teams that want to digitize their time planning quickly. Paid features add unlimited automation, advanced integrations with HR, payroll and access systems, AI-based schedule optimization, dynamic pricing and customer loyalty modules (packages, memberships, recurring services). This way, the platform grows together with your service unit’s staffing needs and workload.
How does Anolla’s usage-based pricing reduce HR and workforce management business risk?

Anolla’s usage-based pricing model is designed specifically to mitigate the risks of labour-intensive service businesses. Workforce planners and service managers don’t have to pay high fixed monthly fees when the volume of bookings, workload or seasonal demand is lower. Software costs increase and decrease in proportion to the actual number of bookings, rota usage and service load. This flexible pricing is ideal for seasonal salons, studios, clinics, sports centres, rental services and any business models where staff schedules and customer flows fluctuate across months and seasons.
How quickly can I start working with Anolla’s staff scheduling software?

Implementing the Anolla staff scheduling and booking platform usually takes just a few minutes. Shift types, service roles, location schedules, and staff availability are configured through a guided workflow supported by a 24/7 context-aware AI assistant. According to Capterra users, Anolla’s ease of use is 5/5¹, meaning that HR managers and shift supervisors typically master the core functionality in under 30 minutes¹. This allows workforce management to move quickly from Excel sheets and manual tables to automated digital workforce planning.
What makes Anolla’s staff booking platform a future-proof solution?

The Anolla staff scheduling and booking platform is future-proof thanks to its extensible modular architecture that scales with your service team and business model. Cloud-based infrastructure and AI-driven learning allow the platform to continually optimize work schedules, workload distribution, and booking flows. Unlike static workforce management software, Anolla is built around a powerful API that opens the door to deep integrations with HR systems, payroll, CRM, and access control solutions. The extensible modular platform also supports an IoT ecosystem, including integration of door control, client cards, and equipment rental sensors that link staff schedules to actual room and resource usage. This architecture enables service providers to always leverage the latest technologies and keep their workforce management tools at the forefront of the market.

¹ Percentages are approximate indicators calculated based on our historical and current data. These figures are based on client feedback, surveys, and other analyses. The final result may differ. The outcome depends on the specific scope and sector of the application.

Staff scheduling software

All-in-one software

Add-on modules

Scalable data management

IoT Ecosystem

24/7 Sales Agent

Service marketplace

Quotes and orders

Interactive Business Profile

24/7 Contextual AI support

Contextual AI Assistant

Automated customer communication

24/7 Customer Support

Trusted Platform

Easy to Use

Unrivaled Value Proposition

Real‑Time Support

Security and Compliance

Customer Experience

Customer Success 360°

360° Personalization

Customer Management

Bookings for website and sharing

Online payments

Automated Waitlist

Translation Management

Customer Loyalty Analytics

Memberships

Passes and Tickets

Recurring Subscriptions

Email Campaigns

Booking Management

Group Bookings

Multi-Resource Booking

Hourly and Daily Services

Variable-Duration Services

Flexible Booking Rules

Schedule Management

Schedules

Time Blocking

Resource Management

Access Management

Mobile-first software

Cloud-based access

Cross-platform ecosystem

Admin app

Client app

Instant app notifications

Personalized automated notifications

Automated confirmations

Reminders

Automatic feedback collection

Dynamic pricing

Time-based special pricing

Resource-based pricing

Discounted rates

Data-driven analytics

Real-time statistics

Web analytics integrations

BI & AI readiness

Flexible pricing

Free software

Paid features

Frequently asked questions

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