Conference room booking system
Helps conference centres manage halls, catering, layout and equipment for the smooth running of large events.
Meeting room management software
Create a complete meeting room management environment for your office, coworking space, or business center. Manage rooms and equipment across multiple locations, connect smart locks and room displays, and adapt the modular software as your needs grow.
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Add-on modules
Expand your meeting room booking software whenever your needs change. Add new features in one click and automate room reservation workflows to reduce manual administration and scale your services without complex setup. -
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Scalable data management
Manage unlimited locations, users, meeting rooms, services, and customers. Keep every room booking activity organized in one clear, centralized meeting room management system. -
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IoT Ecosystem
Anolla provides an automation layer that connects digital booking workflows with the physical use of meeting rooms. Integrate it with access control, automated lighting, and other smart devices to offer 24/7 self-service and enable autonomous room access.
24/7 Sales Agent
Turn your meeting rooms into a 24/7 digital sales channel: a smart booking environment matches free rooms, times and add-on services with the right booker – for instant room reservations, package-based rental offers or setting up recurring meeting series.
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Service marketplace
List your meeting rooms and related services on the marketplace so potential customers can find and book them. Increase visibility with less additional marketing effort, especially while building your presence across digital channels. -
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Quotes and orders
Accept lucrative meeting room rental orders and respond to group booking or event package inquiries with structured offers – so you can capitalize on every valuable rental opportunity and grow your room revenue and recurring clientele. -
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Interactive Business Profile
Centralize all your meeting rooms, rental terms, and additional services (catering, equipment packages, parking) in an interactive business profile – a unified booking portal where clients can select, book, and pay for rooms, and submit special-condition requests around the clock.
24/7 Contextual AI support
Use Anolla's integrated AI assistant to support meeting room reservation management around the clock. The multilingual assistant provides context-aware recommendations, saves time, and creates a smoother customer experience.
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Contextual AI Assistant
The context-aware AI assistant automatically resolves many common support questions and helps handle more complex enquiries. By considering each user's request, account activity, and relevant data, it delivers fast, personalized answers. -
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Automated customer communication
Automated customer communication sends timely, personalized notifications triggered by room booking events. Messages are available in multiple languages, while every interaction can be securely managed and documented in one place. -
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24/7 Customer Support
Your customers can access AI chat support at any time and in most major languages. The assistant answers recurring questions, guides users through conference room bookings, and helps resolve issues outside your business hours.
Trusted Platform
A recognized all-in-one meeting room booking platform, preferred by hundreds of office and business centers, co-working spaces and conference venues. Replace fragmented room calendars, email approval chains and separate door-access systems with one integrated solution and deliver a seamless, professional booking experience to room users.
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Easy to Use
The meeting room scheduling software is easy to navigate and includes 24/7 multilingual guidance. Most teams can configure their account and start managing meeting spaces without a lengthy implementation process. -
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Unrivaled Value Proposition
Anolla's usage-based pricing means you only pay for what you need. There are no hidden fees, and the meeting room management software scales smoothly as your venue, workspace, or room portfolio grows. -
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Real‑Time Support
Anolla provides support when you need it. A context-aware AI agent handles common requests and works with automation integrations to reduce manual meeting room booking administration. -
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Security and Compliance
The meeting room reservation software protects data with encryption, continuous monitoring, and cloud backups. These safeguards help keep your business and customer information secure without relying on local servers. Anolla supports GDPR compliance, giving you greater confidence as your business grows.
Customer Experience
Customer stories, user feedback, and measurable results show how Anolla streamlines room scheduling, improves the booking experience, and supports business growth.
Customer Success 360°
Turn meeting room management into a strategic partnership – Customer Success 360° combines 24/7 context-aware support, room booking analytics and customizable dashboards to anticipate space needs, optimize room usage across different buildings and improve both bookers’ satisfaction and long-term loyalty to your booking platform.
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360° Personalization
360° personalization adapts every meeting room booker’s experience in real time based on their previous bookings, room preferences, technical requirements and number of participants – smart recommendations for suitable rooms, time slots and additional services, one-click quick bookings for recurring meetings and 24/7 chat support ensure a modern, smooth and time-saving booking journey. -
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Customer Management
Meeting room customer management consolidates all corporate users, room bookers and partners into a single real-time database – eliminate Excel lists, create smart segments (teams, departments, guests) and manage access rights and communication precisely according to meeting type and room usage profile. -
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Bookings for website and sharing
Create unique booking links and QR codes for every meeting room, team calendar or reservable zone – add them to office doors, shared calendars, intranet or event invitations so employees and visitors can reserve the space in seconds by landing directly in the booking view. -
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Online payments
Accept secure prepayments when customers book a meeting room. Reservations are confirmed once payment is received, helping reduce no-shows and protect your revenue. -
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Automated Waitlist
An automated waitlist helps fill newly available meeting room time slots quickly. Customers are notified when a suitable slot opens, improving room occupancy and reducing lost booking opportunities. -
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Translation Management
Give meeting room users a seamless booking experience in their preferred language. Manage room descriptions, interface content, and notifications from one language configuration to support international customers and a clearer reservation process. The software works across countries, currencies, and time zones.
Customer Loyalty Analytics
Meeting room usage analytics shows in real time which teams, projects or business clients book rooms most frequently and which room formats they prefer – allowing you to optimize space layout, price peak hours strategically and allocate premium rooms to high-value users.
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Memberships
Create tiered membership and customer loyalty programs for meeting room users. Automate membership level management and offer selected groups discounts on room reservations, booking packages, and passes. -
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Passes and Tickets
Pre-bookable room passes and reservation units create a clear framework for companies and partners to reuse meeting spaces – automatic usage tracking for each meeting room reduces manual work, keeps costs under control and ensures every booked hour is transparently billed. -
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Recurring Subscriptions
Recurring bookings and subscription-based access packages make it possible to set up regular meetings, weekly team sessions or fixed time blocks in specific rooms – the system renews reservations automatically, ensuring consistent room utilization, predictable rental income and guaranteed recurring slots for strategic meetings. -
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Email Campaigns
Target specific room users, departments or partner companies with tailored emails – inform them about new meeting rooms, changes to booking rules, special peak-time pricing or flexible workspace solutions and increase room utilization and sales of add-on services (equipment, catering, hybrid meetings).
Meeting room booking system
Manage room reservations, recurring meetings, events, notifications, and booking records from one central dashboard. Organize buildings, floors, room categories, and equipment while automated confirmations and real-time availability help prevent double bookings.
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Group Bookings
Automated group bookings for meeting rooms – set participant limits, manage real-time participant lists, and create recurring team meetings, trainings, and team events with a single centralized meeting room management solution. -
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Multi-Resource Booking
Simultaneous booking of multiple meeting rooms and add-ons – allow teams to book a meeting room, video conferencing equipment, presentation screens and projectors in one transaction, making it quick and transparent to plan meetings, seminars and hybrid sessions. -
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Hourly and Daily Services
Manage all meeting rooms and collaboration spaces from a single meeting room booking system – from minute-based quick meetings to full-day room rentals – precisely aligned with your organization’s space utilization and work practices. -
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Variable-Duration Services
Create flexible duration meeting room bookings – give teams the option to choose meeting length themselves to optimize room usage, increase occupancy and reduce idle time in office spaces. -
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Flexible Booking Rules
Your office, your booking rules – set time limits for meeting room usage, define cancellation and confirmation policies, add notice periods, and manage a color-coded room calendar in day, week, or month view to avoid double bookings and confusion.
Meeting room scheduling software
Coordinate meeting room schedules, resources, and locations from one central workspace. Calendar synchronization, role-based permissions, and real-time updates keep availability accurate, simplify planning, and reduce scheduling conflicts.
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Schedules
Accurate meeting room schedules are synchronized with the online booking calendar – configure regular working hours, exceptions, closed days, and recurring meetings in a few clicks, while room availability is automatically updated in all views. -
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Time Blocking
Flexible time blocking for meeting rooms – create one-off and recurring blocks for team meetings, private strategy sessions or maintenance work using precise time, date and weekday filters to manage room availability in line with your office workflow. -
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Resource Management
Efficient management of meeting rooms and meeting technology – link conference rooms, seminar areas, projectors, screens and video-conferencing solutions to specific bookings to prevent double use, ensure each meeting has the right equipment and increase office space utilization and rental income. -
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Access Management
Precisely controlled access to meeting room booking software – assign departments, team leads and administrators permissions to rooms, areas and features, and customize automated booking notifications so each user only sees the meeting rooms and booking details they are allowed to access.
Mobile-first software
Mobile-first meeting room booking platform – a modern interface, cloud synchronization, and instant app notifications allow employees to book, modify, and cancel meeting rooms from their smartphone or tablet while always maintaining an accurate view of office space utilization.
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Cloud-based access
Access your meeting room booking software securely from any device or location. Data stays automatically synchronized, while performance and security are continuously monitored for reliable, hassle-free room management. -
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Cross-platform ecosystem
Cross-platform meeting room management works seamlessly on Mac/PC, iOS, and Android devices – start booking a conference room from a desktop computer and continue managing meeting schedules on a tablet or phone with the same intuitive user experience. -
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Admin app
The mobile admin app for iOS and Android centralises all your meeting room management – handle room bookings, monitor room calendars, adjust meeting times, and manage resources on the go with real-time notifications. -
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Client app
The user-friendly booking app (iOS, Android, web) created for guests and colleagues makes it easy to find a free meeting room, book a suitable meeting time in a few clicks and receive instant notifications about room booking confirmations and changes. -
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Instant app notifications
Real-time app notifications give room managers and bookers an instant overview of all meeting room activity – new bookings, time changes, cancellations, and messages in both browser and mobile app.
Personalized automated notifications
Set up automated notifications based on meeting type, building, room and channel (email/SMS) – with personalized messages you reach the right bookers at the right moment, preserving the company’s brand language and a unified communication style across all room bookings.
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Automated confirmations
Boost confidence for both room bookers and office managers – send automatic email and SMS notifications for every meeting room booking, confirmation or time change, reducing confusion and double bookings. -
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Reminders
Reduce no-shows with automated SMS and email reminders sent at the right time before each room reservation. SMS notifications arrive quickly even when the recipient has no internet access. -
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Automatic feedback collection
Automatically collect ratings and comments after each completed meeting room booking. Feedback provides insight into the user experience and helps you make data-driven improvements to your rooms and services.
Dynamic pricing
Automate meeting room pricing based on time of day, season, demand level, room category and customer group – a powerful dynamic pricing module that creates peak-hour rates, campaign offers, preferred client tariffs and event-based discounts, maximising room utilisation and revenue.
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Time-based special pricing
Create time-based special pricing for meeting rooms according to booking duration, date, time, weekday, room category and membership level to shift demand to quieter periods and optimise overall meeting space occupancy. -
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Resource-based pricing
Room-based pricing – set the price of each meeting room and conference area according to capacity, equipment, location, and usage load, so that bookers always see a fairly reflected value and room occupancy is optimally maximized. -
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Discounted rates
One-click dynamic discounts – activate promotional prices for quiet periods, show bookers a clearly crossed-out regular price and a highlighted discounted rate to steer meeting room occupancy and increase bookings on weaker days.
Data-driven analytics
Manage meeting room utilisation in a data-driven way – get real-time insight into room occupancy, booking patterns, cancellations and the most popular rooms, connect Google Analytics, GTM and Pixel and export raw utilisation data to BI/ML tools to refine pricing, room layouts and the booker’s journey.
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Real-time statistics
Track meeting room statistics in real time – the dashboard displays up-to-the-second room occupancy, number of bookings, usage frequency, cost per room, and new booker metrics, so you can quickly decide which meeting rooms, time slots, and equipment to optimize. -
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BI & AI readiness
Turn meeting room utilization data into a strategic asset – export detailed booking information at any time to Excel, Google Sheets or directly into BI and AI platforms to run deep analyses, forecast room demand, plan new meeting areas and optimize office space.
Flexible pricing
Flexible pricing for meeting room software – a transparent usage-based model with no hidden fees that grows with your office space, the number of meeting rooms, and usage volume, taking into account the load from seasonal meetings, seminars, and team events.
Free software
Start managing meeting rooms digitally risk-free – try out the core features, set up your first bookable meeting rooms, automate calendars, and get familiar with the user booking flow without a binding contract.
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Create Free Account
Package includes
Paid features
Start with free software and activate paid features as needed and as your business grows.
Paid featuresAnolla usage statistics
These metrics are based on anonymized Anolla usage statistics, meeting room booking software configurations, feature availability, in-app feedback, and service monitoring data. They reflect actual usage and configuration patterns but do not guarantee results for any individual business.
Officially supported languages
26
The number of languages officially supported across Anolla's user interface, notifications, AI assistance, and customer support workflows.
Source and method
Overall in-app user rating
4.8/5
The weighted average of in-app user ratings, calculated from meeting room workflows, support conversations, and feedback analytics.
Source and method
Measured platform uptime
99.96%
The measured availability of Anolla's public core services, based on service monitoring data.
Source and method
AI support availability
24/7
The availability of Anolla's AI assistant for automated guidance and help with common meeting room management queries.
Source and method
AI-resolved support chats
79.3%
The percentage of support conversations resolved by the AI assistant without intervention from a customer support specialist.
Source and method
Advanced features activated via self-service
12
The number of optional meeting room management features customers can activate with one click through self-service.
Source and method
Full online payment flow with prepayment
100%
The prepayment rate required to confirm meeting room reservations when integrated online payments are enabled.
Source and method
Core feature coverage in mobile apps
99%
The percentage of core web platform features supported by Anolla's iOS and Android apps for managing meeting room bookings on the go.
Source and method
Unedited AI-generated support responses
52.4%
The percentage of AI-generated support responses that required no substantive changes from the technical support team.
Source and method
Management accounts using automated notifications
90%
The percentage of active administrator accounts that automatically send event-based notifications about meeting room reservations.
Source and method
Independently completed initial setup
85%
The percentage of new users who configured the core features of the meeting room booking software online without additional training or support.
Source and method
Active accounts using advanced features
41.2%
The percentage of active accounts using at least one advanced feature to extend or automate room booking workflows.
Source and method
Anolla ratings on Capterra
Alongside Anolla's anonymized usage data, the independent software marketplace Capterra collects verified user ratings for Anolla. The ratings below show how customers evaluate Anolla's meeting room management software.
★★★★★
5.0/5
Ease of use
★★★★★
5.0/5
Features and functionality
★★★★★
4.7/5
Value for money
Ratings are based on user reviews from the independent software portal Capterra.
Frequently asked questions
Frequently asked questions about Anolla meeting room booking software – clear answers on room management, user access, calendar integrations, pricing and security that help you make an informed decision and start smooth room booking for your whole team.
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keyboard_arrow_downHow is Anolla different from standard meeting room booking software?Standard meeting room booking software often focuses only on room availability, reservation times, and calendar management. Anolla is an AI-powered booking and workflow platform that brings reservations, customer relationship management, automation, flexible pricing, and online payments together in one place. It supports hourly and multi-day bookings, works online and through mobile apps, can be used worldwide, and provides a multilingual experience. Its flexible setup makes Anolla suitable for independent meeting space operators, growing coworking venues, and larger organizations.
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keyboard_arrow_downDoes Anolla support hourly and multi-day meeting room bookings at the same time?Yes, this is one of Anolla’s strongest advantages for meeting room operators. Unlike many simple room-booking tools, Anolla does not force you to choose only between an hourly or a day-based model. The platform simultaneously supports short hourly bookings, full-day rentals, multi-day conferences and variable-length meetings. All rooms, workspaces and add-on services (AV equipment, catering, parking, etc.) can be managed under one meeting-room operator account. All bookings are consolidated into central calendar views, making it easy to manage multiple rooms and locations. Anolla is ideal for hybrid business models such as conference centres, office-building meeting rooms, coworking spaces and seminar venues.
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keyboard_arrow_downHow does the Anolla AI assistant reduce administrative costs and human errors in meeting room management?Anolla’s automated AI customer support assistant is available around the clock and can resolve a large share of chat enquiries. Automated communication reduces repetitive administrative work, helps prevent human error, and gives your team more time to improve meeting room services and the customer experience.
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keyboard_arrow_downHow does Anolla's dynamic pricing help meeting room operators optimize their prices?Anolla’s dynamic pricing module automates your meeting room rental rates according to actual demand. The space manager can configure flexible pricing rules based on time of day, weekday, season, room category, rental duration or customer segment. All price changes are applied automatically according to the specified business logic, without manual price list updates. The system helps fill low-demand time periods with lower rates and campaigns, and use higher tariffs during peak hours to maximise room rental revenue. This increases meeting room occupancy, improves space utilisation efficiency and grows the profitability of the entire meeting room portfolio.
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keyboard_arrow_downIs Anolla suitable both for a single meeting room and for a multi-location room network?Yes, Anolla is designed to scale from a single meeting room manager to a large multi-building, multi-site room network. A small company or a single seminar room can start with a powerful free plan that covers all everyday booking needs. Office buildings with multiple locations, hotel conference centers and coworking networks benefit from centralized space management under a single dashboard. The platform allows you to add unlimited buildings, floors, rooms and user accounts. Flexible role- and location-based access control (RBAC) makes it possible to assign separate permissions to room managers, administrators, sales teams and reception staff according to their responsibilities.
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keyboard_arrow_downWhat tools and systems does Anolla integrate with for meeting room management?The Anolla meeting room booking platform is built on an API-first architecture, enabling flexible integration with other space management and business systems. For payment processing, there is a deep integration with Stripe’s payment solution, which automates prepayments, security deposits and usage-based fees. For room usage analytics and marketing, Anolla supports integrations with Google Analytics, Google Tag Manager and Meta Pixel to measure the booker journey and campaign performance. The platform has an open API that allows you to connect meeting room booking with access control systems, calendar applications (e.g. Google Calendar, Outlook), billing and accounting software, and other in-house solutions.
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keyboard_arrow_downWhat does the free plan include and what do the paid modules add for meeting room management?Anolla’s free plan includes the essential features needed to start managing meeting rooms and small conference rooms professionally, including an online booking page, calendar views, reservation confirmations, basic customer data management, and key room utilization statistics. It is ideal for single-room operators and smaller teams. Paid modules add unlimited automation, advanced resource management for equipment, catering, and parking, integrations with access control and building systems, tiered pricing, and tools for managing memberships and loyalty programs for repeat room users.
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keyboard_arrow_downHow does Anolla’s usage-based pricing reduce business risk for meeting room operators?Anolla’s usage-based pricing model is designed to reduce the financial risk of meeting room and seminar space operators facing varying occupancy levels. A space manager does not have to pay high fixed monthly fees during periods of low demand that don’t match the actual booking volume. The service fee scales in proportion to the number of bookings and active room usage. This flexible model is particularly suitable for seasonal conference centers, hotel meeting rooms, training room providers, and coworking spaces where room utilization can fluctuate from month to month.
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keyboard_arrow_downHow quickly can I get my meeting room bookings up and running with Anolla?You can set up Anolla’s meeting room booking software in just a few minutes, with guidance from a context-aware AI assistant available 24/7. Most users can configure their account independently, making onboarding fast, straightforward, and smooth.
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keyboard_arrow_downWhat makes Anolla’s meeting room booking platform a future-proof solution?Anolla is designed as a future-proof meeting room management solution that grows with your room network and technology. The modular, cloud-based architecture and AI-driven learning enable the platform to continuously adapt to new space usage patterns and business models. Unlike static room booking software, Anolla is built around a powerful open API that makes it easy to integrate with new building and access systems. The extensible platform supports an IoT ecosystem: door and access control solutions, smart screens and room calendars, equipment rental management (projectors, video conferencing equipment) and sensors that measure occupancy and space utilisation. This architecture ensures that your meeting room booking and management tools stay one step ahead of technology and market expectations.
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