Meeting room booking software

• keyboard_arrow_downHow is Anolla different from standard meeting room booking software?
  Typical meeting room booking calendars only cover time planning. Anolla is a comprehensive all-in-one space management and booking platform built specifically for meeting rooms, seminar venues and coworking spaces. The platform combines room bookings, client and membership management (CRM), smart space utilisation analytics and automated confirmations and communication. Unlike static calendars, Anolla uses AI-based resource management to optimise room usage and reduce idle time. Anolla supports hourly meeting room bookings, multi-day events and recurring meetings in parallel within one system.
• keyboard_arrow_downDoes Anolla support hourly and multi-day meeting room bookings at the same time?
  Yes, this is one of Anolla’s strongest advantages for meeting room operators. Unlike many simple room-booking tools, Anolla does not force you to choose only between an hourly or a day-based model. The platform simultaneously supports short hourly bookings, full-day rentals, multi-day conferences and variable-length meetings. All rooms, workspaces and add-on services (AV equipment, catering, parking, etc.) can be managed under one meeting-room operator account. All bookings are consolidated into central calendar views, making it easy to manage multiple rooms and locations. Anolla is ideal for hybrid business models such as conference centres, office-building meeting rooms, coworking spaces and seminar venues.
• keyboard_arrow_downHow does the Anolla AI assistant reduce administrative costs and human errors in meeting room management?
  Anolla’s automated AI assistant for booking support serves your meeting room bookers 24/7 across all channels. The assistant independently resolves up to 79.3%¹ of standard room user queries – such as changing bookings, room capacity information, equipment availability and access conditions. In addition, the AI resolves up to 52.4%¹ of first-line technical support questions, for example door codes, connecting displays and using Wi-Fi, without administrator involvement. Automated customer communication, reminders and access information reduce the room manager’s manual administration time by up to 39.3%¹. The result is smoother meeting room management, fewer double bookings and a significantly lower risk of human error.
• keyboard_arrow_downHow does Anolla's dynamic pricing help meeting room operators optimize their prices?
  Anolla’s dynamic pricing module automates your meeting room rental rates according to actual demand. The space manager can configure flexible pricing rules based on time of day, weekday, season, room category, rental duration or customer segment. All price changes are applied automatically according to the specified business logic, without manual price list updates. The system helps fill low-demand time periods with lower rates and campaigns, and use higher tariffs during peak hours to maximise room rental revenue. This increases meeting room occupancy, improves space utilisation efficiency and grows the profitability of the entire meeting room portfolio.
• keyboard_arrow_downIs Anolla suitable both for a single meeting room and for a multi-location room network?
  Yes, Anolla is designed to scale from a single meeting room manager to a large multi-building, multi-site room network. A small company or a single seminar room can start with a powerful free plan that covers all everyday booking needs. Office buildings with multiple locations, hotel conference centers and coworking networks benefit from centralized space management under a single dashboard. The platform allows you to add unlimited buildings, floors, rooms and user accounts. Flexible role- and location-based access control (RBAC) makes it possible to assign separate permissions to room managers, administrators, sales teams and reception staff according to their responsibilities.
• keyboard_arrow_downWhat tools and systems does Anolla integrate with for meeting room management?
  The Anolla meeting room booking platform is built on an API-first architecture, enabling flexible integration with other space management and business systems. For payment processing, there is a deep integration with Stripe’s payment solution, which automates prepayments, security deposits and usage-based fees. For room usage analytics and marketing, Anolla supports integrations with Google Analytics, Google Tag Manager and Meta Pixel to measure the booker journey and campaign performance. The platform has an open API that allows you to connect meeting room booking with access control systems, calendar applications (e.g. Google Calendar, Outlook), billing and accounting software, and other in-house solutions.
• keyboard_arrow_downWhat does the free plan include and what do the paid modules add for meeting room management?
  Anolla’s free package includes all the core functions needed to start professional booking for meeting rooms and small conference spaces: an online booking view, calendar views, booking confirmations, basic client data management, and key statistics on room usage. This level is ideal for single-room operators and smaller teams. Paid modules add unlimited automation, more precise resource management (additional equipment, catering, parking), advanced integrations with access control and building systems, multi-level pricing, and tools for managing customer loyalty and memberships for recurring room users.
• keyboard_arrow_downHow does Anolla’s usage-based pricing reduce business risk for meeting room operators?
  Anolla’s usage-based pricing model is designed to reduce the financial risk of meeting room and seminar space operators facing varying occupancy levels. A space manager does not have to pay high fixed monthly fees during periods of low demand that don’t match the actual booking volume. The service fee scales in proportion to the number of bookings and active room usage. This flexible model is particularly suitable for seasonal conference centers, hotel meeting rooms, training room providers, and coworking spaces where room utilization can fluctuate from month to month.
• keyboard_arrow_downHow quickly can I get my meeting room bookings up and running with Anolla?
  Setting up meeting room booking in Anolla usually takes just a few minutes – from creating an account to configuring the first rooms and pricing plans. The entire setup process is guided by a 24/7 available context-aware AI assistant that helps configure room layouts, calendar rules, pricing and automatic confirmations. Anolla’s ease of use is rated 5/5¹ on Capterra, and nine out of ten room management team members master the platform’s core features in under 30 minutes¹, which significantly speeds up the transition from the previous system.
• keyboard_arrow_downWhat makes Anolla’s meeting room booking platform a future-proof solution?
  Anolla is designed as a future-proof meeting room management solution that grows with your room network and technology. The modular, cloud-based architecture and AI-driven learning enable the platform to continuously adapt to new space usage patterns and business models. Unlike static room booking software, Anolla is built around a powerful open API that makes it easy to integrate with new building and access systems. The extensible platform supports an IoT ecosystem: door and access control solutions, smart screens and room calendars, equipment rental management (projectors, video conferencing equipment) and sensors that measure occupancy and space utilisation. This architecture ensures that your meeting room booking and management tools stay one step ahead of technology and market expectations.

¹ Percentages are approximate indicators calculated based on our historical and current data. These figures are based on client feedback, surveys, and other analyses. The final result may differ. The outcome depends on the specific scope and sector of the application.