All-in-one software
Design exactly the conference center management environment your meeting rooms, seminar areas, and collaboration spaces require – a modular conference room booking software with extensive configuration options, space management permissions, calendar integrations, and access solutions, ready to scale with your event volume and AI support.
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Add-on modules
Extend your conference room booking software in real time – with one click, activate more than 20 ready-made modules (e.g. room calendars, seminar registrations, attendee lists, access management) and reduce manual conference administration by up to 41.2%¹ (Capterra Features & Functionality 5/5). -
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Scalable data management
Add unlimited conference halls, meeting rooms, buildings, floors, users, bookable time slots and clients, and manage all conference infrastructure data from a single central booking platform up to 33.1%¹ more efficiently. -
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IoT Ecosystem
An automation engine that links conference room booking software with the physical infrastructure (access control systems, room lighting, screens, HVAC, smart locks) – enabling 24/7 self-service room booking, autonomous room usage, and 10–30% energy savings.
24/7 Sales Agent
Turn your conference center into a 24/7 online booking environment where a virtual sales assistant matches available meeting rooms, conference packages and add-on services with the right clients in real time – for instant bookings, room inquiries or planning custom events.
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Service marketplace
Increase the occupancy of your conference rooms by letting potential bookers find your meeting spaces and seminar areas via a marketplace – grow your visibility by up to 16.9%¹ without additional marketing, especially if your conference center is only now entering digital sales channels. -
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Quotes and orders
Receive profitable conference inquiries and meeting room booking requests in one place and respond to quote requests with structured offers – this way you capture every valuable event, from board meetings to international conferences, while expanding your order volume and client base. -
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Interactive Business Profile
Consolidate all your conference center, office building or training room offerings into an interactive business profile. This profile functions as a comprehensive conference room booking environment where customers can, around the clock, view floor plans, check availability, book meeting rooms, choose additional services (equipment, catering, interpreting), pay online and submit detailed event booking inquiries.
24/7 Contextual AI support
Use a deeply integrated AI assistant connected to your conference room booking software that provides 24/7 real-time answers to up to 79.3%¹ of booker and administrator questions in 25 languages – guiding room selection, helping optimise schedules, explaining technical capabilities, and offering personalised package suggestions for different meeting and conference scenarios.
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Contextual AI Assistant
The context-aware AI assistant automates conference room booking by up to 79.3%¹, resolving in real time recurring meeting room requests and technical questions, while simultaneously analysing calendars, room schedules, participant data and booking history to offer, on every page, solutions tailored to that specific meeting room and meeting. -
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Automated customer communication
Automated meeting notifications send conference room booking confirmations, reminders, door codes, parking information and room change alerts to the right participants at the right time (in 25 languages) – reducing receptionist and assistant workload by up to 39.3%¹ and managing all meeting communication in a single professional conference room management platform. -
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24/7 Customer Support
Your meeting organizers and guests have round-the-clock access to multilingual AI chat support that answers questions about room availability, extra equipment, catering, access and schedule changes in 25+ languages – it follows your house rules, guides room usage and reduces manual intervention by up to 59.3%¹, ensuring a smooth experience for every meeting.
Trusted Platform
A trusted conference room booking platform – the preferred choice for hundreds of business centers, hotel chains, and office complexes. Replace fragmented calendars, Excel sheets, and email approval chains with a single end-to-end solution and offer meeting room bookers a unified, professional, and high-quality user experience.
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Easy to Use
Usability 5/5 – an intuitive conference center overview, drag-and-drop room scheduling and a step-by-step booking flow have reduced training time for venue managers, reception staff and assistants by 60%, enabling 9 out of 10 team members to master the core conference and meeting room management features of the booking software in under 30 minutes¹ (Capterra rating). -
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Unrivaled Value Proposition
Anolla’s conference room booking software is a cost-effective and scalable investment in digital space management. Its value for money rating is 4.7/5¹ and its functionality and reliability are rated 5/5¹ on Capterra. Flexible usage-based pricing means you only pay for room bookings actually made, add-on services used and active locations – there are no licence traps or hidden costs, and the risk of empty conference rooms in low season is mitigated by the pricing model. -
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Real‑Time Support
Real-time support hub for conference room managers – a 24/7 context-aware AI agent that resolves up to 79.3%¹ of booking requests, cancellations, schedule changes, and room conflicts, combined with automation integrations, has increased meeting room management support scores to 4.7/5¹ and reduced the volume of phone and email queries. -
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Security and Compliance
Security and compliance for conference room booking software – end-to-end encryption, 24/7 system monitoring and cloud-based backups protect booking data, participant lists and room usage statistics 90–95% more effectively than local servers. The platform complies with GDPR and data protection requirements, enabling secure management of visitor logs and internal company meetings without legal risk.
Customer Experience
An overall rating of 4.8/5¹ and 99.96%¹ reliability prove that Anolla is a conference room booking software that facility managers and business clients can rely on every day. Real customer stories from office buildings, conference centres and hotel chains show measurable revenue growth through improved room occupancy, fewer double bookings and significantly more efficient meeting planning – join those who do not compromise on meeting room quality or booking process smoothness.
Customer Success 360°
Turn conference room management into a strategic business partnership – Customer Success 360° unifies round-the-clock context-aware support, detailed room utilization analytics, booking reports and customizable admin interfaces to anticipate peak-time load, optimize your meeting room portfolio, increase booker satisfaction and build long-term loyalty among business clients.
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360° Personalization
360° personalization adapts conference room booking flows in real time for each organization and booker according to previous meetings, number of participants, technical preferences, location, and time frames – smart room recommendations, quick access to favorite rooms, automatic offers for add-on services (catering, equipment, parking), and 24/7 live chat support create a one-click, personalized conference room booking experience. -
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Customer Management
Conference attendee and room booker management (CRM) consolidates all information about participants, venue hosts and booking decision-makers into a single, real-time database – segment company contacts, add notes about negotiations, personalize follow-up communication, and strategically increase the volume of recurring conferences and meetings. -
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Link Manager
Create and share unique booking links and QR codes for each conference room or meeting room – every room description on your website, event landing page button, lobby poster or PDF proposal becomes a shortcut to instant room booking. -
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Online payments
Secure prepayments for conference rooms and meeting spaces – integrated online payments confirm room bookings only after successful deposits or full payments, reducing last-minute cancellations and lost rental income caused by no-shows. -
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Automated Waitlist
The automatic waitlist fills vacant conference room times 24/7 – the system notifies corporate clients and organizers via automated messages about newly available slots, increasing room utilization and daily booking activity by an average of 18.2%¹. -
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Translation Management
Offer international conference guests and foreign partners a native-language room booking experience in 25+ languages – conference room descriptions, technical specifications and the booking interface are instantly localized, breaking language barriers and boosting sales of international events, seminars and business meetings.
Customer Loyalty Analytics
Conference attendee and corporate client loyalty analytics shows in real time which companies and organizers generate the highest room occupancy and revenue and which rooms, packages and add-on services (catering, equipment, interpreting) they prefer – so you can offer them personalized pricing, booking priority and maximize room utilization and rental income.
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Memberships
Create multi-tier corporate client programs for conference and meeting rooms – automate membership levels, offering each tier of clients exclusive booking conditions, discounts on room packages, standing reservation rights and annual passes to the event center; a 5%¹ increase in customer retention can boost room rental profits by 25–95%¹. -
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Passes and Tickets
Prepaid room packages, day passes and meeting-hour cards ensure stable cash flow and recurring business meetings – automatic tracking of usage and room-hours reduces manual billing and checks practically to zero. -
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Recurring Subscriptions
Recurring subscriptions create automatically renewing monthly or quarterly conference room access and meeting packages, ensuring predictable rental income, reserved space quotas for regular clients, and uninterrupted access to strategic meeting rooms. -
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Email Campaigns
Send targeted email campaigns to exactly the right conference organizers, office clients and event decision-makers – export dynamic customer segments (e.g. “large hall bookers”, “monthly board meetings”, “international seminars”) to your marketing platform with one click and measurably increase room utilization.
Booking Management
Manage all conference room, meeting room, seminar, and hall bookings, AV equipment orders, catering requests, notifications, and activity logs from a single mission control screen – coordinate group and individual reservations, room layouts, and schedules with far fewer manual steps, and gain a complete overview of your event and venue rental business logic and occupancy dynamics.
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Group Bookings
Automate group bookings for conference rooms – set participant limits, manage real-time attendee lists, and create recurring meetings and team sessions in a single professional conference room booking system. -
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Multi-Resource Booking
Configure simultaneous booking of multiple conference rooms and meeting areas – allow organizers to reserve in one transaction rooms, presentation equipment, video conferencing systems and catering, making event and business meeting management fast and seamless. -
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Hourly and Daily Services
Manage all meeting and conference formats – from hourly meetings to multi-day seminars and trainings – in a single flexible conference room booking platform that adapts to your organisation’s space usage logic. -
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Variable-Duration Services
Alongside fixed-length meetings, create variable-duration bookings – bookers can choose the length of conference room use themselves, increasing room occupancy and improving the efficiency of meeting space usage in the office. -
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Flexible Booking Rules
Your conference center rules on your terms – set minimum and maximum booking durations, cancellation deadlines, approval policies, and manage a color-coded conference calendar in daily, weekly, or monthly views to avoid time overlaps and confusion.
Schedule Management
Centralize all conference rooms, meeting areas, hybrid meeting infrastructure and locations into a single digital control center – role-based access and real-time updates keep room utilization schedules accurate and reduce booking errors by up to 68.5%¹.
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Schedules
A smart conference schedule syncs room availability with your online booking calendar – define standard meeting hours and exceptions (events, off-site days, maintenance) in a few clicks and the system updates the calendar automatically for all bookers. -
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Time Blocking
Flexible time blocking for conference rooms – create one-time or recurring blocks for specific times and dates (e.g. maintenance, executive meetings, private events) to manage room availability precisely according to your office schedule. -
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Resource Management
Manage limited conference capacity smartly – link specific meeting rooms, seminar areas, projectors, screens and video conferencing equipment to corresponding bookings, prevent double bookings, and increase room utilization and rental income. -
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Access Management
Define exactly who can book and manage what – customize access rights for employees, teams, guests and administrators to conference rooms, room management features and locations, and automate confirmations, reminders and door-access notifications to keep the workflow secure.
Mobile-first software
Mobile-first conference room booking software – a modern interface, cloud-based syncing and instant app notifications let employees reserve meeting rooms, extend bookings and check availability conveniently from their phones or tablets.
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Cloud-based access
Cloud-based conference room booking software provides access to all meeting rooms from any device and location with 99.96%¹ uptime – room schedules, bookings and attendee data are automatically synchronized in real time. -
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Cross-platform ecosystem
The cross-platform conference room management ecosystem works smoothly on Mac/PC as well as iOS and Android devices – start planning a meeting on one device and continue booking rooms on another with the same intuitive user experience. -
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Admin app
The management team of a conference center and meeting rooms can enjoy a truly mobile-friendly control tool – the iOS and Android admin app delivers 100% of the web version’s functionality and instant in-app notifications, enabling you to manage bookings, room schedules and attendee flows anytime, anywhere. -
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Client app
Meeting organizers and room bookers enjoy a convenient mobile experience – the client app (iOS, Android, web) provides a quick overview of available conference rooms, enables making bookings in a few clicks and delivers instant notifications about changes and confirmations. -
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Instant app notifications
Real-time app notifications give conference room administrators and bookers instant information on all activity – new meeting room bookings, booking requests, cancellations, schedule changes and messages delivered to both the browser and mobile.
Personalized automated notifications
Set up personalized automated notifications in your conference room booking software according to event type, location and channel (email/SMS) – on-brand messages reach the right meeting organizers and participants exactly at the right time, reducing confusion and manual communication.
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Automated confirmations
Automatic confirmations create confidence for both meeting organisers and conference venue managers – the system instantly sends email and SMS confirmations for every new conference room booking, schedule adjustment or cancellation. -
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Reminders
Reduce the number of no-show meeting participants by up to 14.9%¹ – automated SMS and email reminders from your conference room booking software ensure that attendees arrive on time at the right meeting room (SMS works quickly and reliably even without an internet connection). -
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Automatic feedback collection
Automatic feedback collection asks participants for 5★ ratings and comments after every actual meeting or conference event, giving venue and room managers a data-driven basis for improving facilities, equipment and service.
Dynamic pricing
Dynamic pricing automates conference and meeting room rental rates based on time of day, season, room type, number of participants and client segment – one of the most powerful pricing modules on the market for creating campaigns, corporate contract rates and event-based discounts to maximize room occupancy and revenue.
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Time-based special pricing
Time-based special pricing allows you to create automatic discounts for conference rooms based on duration, date, time, day of the week, room category, and client membership, optimizing peak utilization, low-traffic periods, and total revenue for the management center more effectively. -
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Resource-based pricing
Room-based pricing makes it possible to set individual hourly rates, day rates and add-on service fees for each conference, meeting and boardroom so that usage reflects the room’s actual value, location and equipment. Flexible booking logic accounts for room capacity, technical equipment (projectors, videoconferencing solutions, sound systems) and time-slot demand, enabling dynamic pricing during peak hours and in popular halls. In the pricing settings you can define different durations, packages (e.g. training day, hybrid meeting, webinar) per room and add special conditions for recurring meetings and longer-term rental agreements. The conference centre manager can easily distinguish premium conference halls from standard meeting rooms, ensuring that higher-tier presentation and seminar spaces are priced in line with the brand and quality. Demand-based pricing helps minimise idle time, increase space utilisation efficiency and maximise conference area profitability across weekly and seasonal load fluctuations. -
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Discounted rates
Conference room discount management lets you launch campaigns, special offers and off-peak pricing for both small meeting rooms and large conference halls with a single switch. The booking view clearly shows the crossed-out regular price and the highlighted discounted rate, prompting companies, trainers and event organisers to make decisions faster. You can schedule discount periods for evenings, weekends or low-occupancy months to fill rooms that would otherwise be underused. Pricing rules allow you to offer special rates to regular clients, universities, training providers or corporate departments, applied automatically based on the booker’s profile and room usage history. Campaign performance can be monitored in real time, tracking how discounts affect room occupancy, booking volume and average revenue per square metre.
Data-driven analytics
Data-driven conference room booking software gives you a detailed overview of room usage, booking volume, occupancy and profitability across all meeting and seminar rooms. Real-time reports show which conference halls and meeting areas are most popular, which time slots are overloaded and which rooms are underused. By integrating Google Analytics, Google Tag Manager and Meta Pixel, you link the booking form, room searches and booking confirmations with data on web traffic and marketing campaigns. Exporting raw data into BI and ML tools enables you to build predictive models to forecast conference room demand, optimise pricing, plan seasonal campaigns and design new room layouts or investments in equipment. Detailed meeting room usage statistics help business and office centre operators improve space utilisation strategy, reduce idle time and increase the revenue potential of rentable areas.
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Real-time statistics
The real-time conference room statistics dashboard continuously displays meeting room revenue, number of booked hours, occupancy rate and space utilization by building, floor or wing. You immediately see which rooms are occupied, which will be free soon and which conference areas are systematically under- or overused over longer periods. Dynamic charts help you track the number of simultaneous meetings, average booking duration and last-minute cancellations, so you can optimize meeting scheduling rules and cancellation policies. The statistical overview supports office space managers, co-working center owners and large enterprises’ internal meeting room coordinators who need fast data-driven decisions on space allocation and investment planning. Real-time reporting makes conference room management transparent, predictable and measurable. -
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Web analytics integrations
Deep web analytics integrations for conference room booking software with Google Analytics, Google Tag Manager and Meta Pixel let you understand exactly how companies and teams interact with your meeting room pages. You can track which rooms, layouts and add-on services (such as hybrid meeting equipment, catering, recording) generate the most interest and which traffic sources bring the most real bookings. Booking form steps, time slot selections and room detail views are tied to visitor journeys to identify bottlenecks and improve the usability of the booking process. Through GTM you can manage conversion events and marketing pixels without developer involvement, making campaign testing and optimisation in your meeting room portal flexible and fast. With these integrations, conference room marketing becomes fully measurable, allowing you to direct ad budget to the room types, times and package offers that deliver the highest occupancy and revenue. -
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BI & AI readiness
BI and AI readiness for conference room booking data lets you export detailed room usage information to Excel, Google Sheets or directly to business analytics and AI platforms at any time. Structured data on meeting room bookings, booker segments, additional services and pricing is ideal for internal dashboards, management reports and building predictive models. You can analyze revenue per square meter, occupancy trends, cancellation patterns and seasonal fluctuations to optimize the conference center portfolio and decide which rooms to redesign, which equipment to add and which package services to develop. AI models help you forecast demand across buildings and locations, suggest appropriate prices for peak and off-peak hours and generate automated recommendations for bookers on which meeting room best matches their participant numbers and technical requirements. This turns conference room management into a strategic, data-driven decision process rather than just calendar administration.
Questions and answers: Anolla software
The frequently asked questions section for Anolla conference room booking software brings together clear answers to all key topics – from setting up meeting rooms and creating pricing rules to calendar integrations, user permissions and reporting options. The well-structured FAQ helps office managers, conference center coordinators and office administrators understand how the software fits into existing room processes and technical infrastructure. The detailed information explains which steps are needed to smoothly move from paper or Excel schedules to an automated conference room booking platform. Answers to practical questions – such as planning room maintenance and cleaning windows, managing keys or access cards, booking video conferencing equipment and defining cancellation policies – help you make an informed decision and start using the solution confidently with a minimal learning curve.
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keyboard_arrow_downHow is Anolla different from traditional conference room booking solutions?A standard meeting room calendar only manages schedules; Anolla is a comprehensive revenue-driven management platform for conference venues. The conference room booking software unifies room schedules, customer management (CRM), delegate databases and automated communication into one whole. Unlike static room calendars, Anolla uses artificial intelligence to optimise room occupancy and conference space utilisation. The software supports both hourly meeting room bookings and multi-day conference and seminar reservations in parallel. This enables office buildings, conference centres and hotel conference floors to manage all meeting rooms from a single smart booking environment.
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keyboard_arrow_downDoes Anolla support both hourly and multi-day conference room bookings at the same time?Yes, this is one of Anolla’s main competitive advantages in conference room management. Unlike many meeting room booking systems, Anolla does not force you to choose exclusively between an hourly or day-based model. The conference room software allows you to manage at the same time hourly bookings for meeting rooms, day-based rental contracts for conference halls and events with variable duration. All meeting room bookings are brought together into a single central calendar view under one admin account. This flexibility is ideal for hybrid business models where the same building hosts short team meetings, trainings, seminars and multi-day conferences.
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keyboard_arrow_downHow does the Anolla AI assistant reduce conference center administrative workload and human errors?Anolla’s automated conference room customer support AI assistant operates 24/7, answering repeat questions from bookers without administrator involvement. The AI can independently resolve up to 79.3%¹ of standard conference room inquiries – such as availability, room suitability for the number of participants and equipment reservations. In addition, the AI assistant resolves up to 52.4%¹ of first-level technical support questions related to video conferencing setup, presentation equipment and access rights. Automated attendance confirmations, reminders and sharing of room details reduce administrators’ admin time by up to 39.3%¹. The result is a lower manual workload for conference center staff, fewer double bookings and a significantly lower risk of human error throughout the booking chain.
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keyboard_arrow_downHow does Anolla’s dynamic pricing help optimize conference and meeting room rental rates?Anolla’s dynamic pricing module automates conference room rental pricing based on actual demand. Conference centre managers can configure flexible pricing rules by time of day, day of the week, season, event type or customer segment. The software applies price changes automatically, for example raising meeting room rates during peak hours and offering attractive discounts in low-demand periods. This helps sell early-morning, evening and weekend slots that would otherwise remain unused. The result is better room occupancy, higher revenue per square metre and greater overall profitability in the conference and meeting room business.
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keyboard_arrow_downIs Anolla suitable both for an individual meeting room owner and for a chain with multiple conference centers?Yes, Anolla conference room booking software is designed to scale from small meeting rooms to international conference centre networks. An office with a single room or a coworking space can start with a powerful free plan to digitise its meeting room calendar. Hotels with multiple conference halls and multi-location business centres can use a centralised management view to handle all their rooms. The platform lets you add unlimited buildings, floors, rooms and user accounts. Role-based access (RBAC) allows you to give, for example, a conference centre manager a nationwide view, a floor administrator limited rights, and reception staff permission only to add bookings.
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keyboard_arrow_downWhich conference and business applications does Anolla integrate with?The Anolla conference room booking software is built with an API-first architecture that simplifies integration with a company’s existing technology environment. For payment automation, there is a built-in integration with Stripe’s payment solution, suitable for collecting both conference hall rental fees and hourly meeting room booking charges. For analytics, the platform supports integrations with Google Analytics, Google Tag Manager and Meta Pixel to track booking flows and campaign performance. The conference center can export raw data to BI and ML tools to analyze room occupancy, average booking duration and sales channel effectiveness. In addition, Anolla offers an open API and extra integrations with other business applications such as hotel PMS systems, CRM platforms, visitor management solutions and office management software.
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keyboard_arrow_downWhat does the free conference room package include and what do the paid modules add?Anolla’s free plan brings together all the essential conference room booking tools needed to start digital management of meeting spaces with no upfront investment. It is ideal for small offices, coworking centres and standalone conference halls that want to stop managing calendars manually. Paid plans add unlimited automated workflows, advanced integrations with finance and marketing software, detailed booking analytics and loyalty modules for managing repeat clients. Larger conference centres also gain access to a multi-location dashboard, rental price optimisation and sophisticated access rights configuration.
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keyboard_arrow_downHow does Anolla’s usage-based pricing help reduce business risks for conference rooms?Anolla’s usage-based pricing model is designed to reduce the financial risk for managers of conference and meeting rooms. Conference centers, office buildings and hotels don’t have to pay high fixed monthly subscription fees for the booking platform during periods of low occupancy. Software costs increase in proportion to the actual number of bookings and transaction volume, keeping overheads under control. This model fits particularly well for seasonal event centers, university conference buildings and venues where demand for meeting rooms can fluctuate significantly from month to month. This way you get the benefits of digitizing room management without tying up excessive capital.
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keyboard_arrow_downHow quickly can we start using Anolla’s conference room booking software?Implementing the Anolla conference room booking platform usually takes just a few minutes because the setup is guided by a 24/7 context-aware AI assistant. The step-by-step guidance helps you quickly add conference halls and meeting rooms, rental terms, and pricing. According to Capterra users, Anolla’s ease of use is 5/5¹, which means administrative staff do not need special technical skills. Statistics show that nine out of ten team members learn the system’s core functions – adding rooms, managing bookings, and communicating with clients – in under 30 minutes¹.
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keyboard_arrow_downWhat makes Anolla’s conference room booking platform a future-proof solution?Anolla’s conference room booking software is future-proof thanks to its scalable modular cloud architecture and AI-based continuous learning. Unlike monolithic meeting room systems, Anolla is built around a powerful API that allows you to quickly integrate new technologies and conference services. The modular platform also supports smart office and IoT ecosystems, including hardware integrations with door control systems, smart locks, visitor access cards, room sensors and equipment rental. This means conference room doors can open automatically based on confirmed bookings, room occupancy information is updated in real time, and equipment rental is added to the same reservation. Such an architecture ensures that a conference center’s digital tools remain in line with the latest market trends and customer expectations.
¹ Percentages are approximate indicators calculated based on our historical and current data. These figures are based on client feedback, surveys, and other analyses. The final result may differ. The outcome depends on the specific scope and sector of the application.
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