Office room booking system

Office room booking system

Anolla helps organizations manage meeting rooms, project areas and shared office spaces. Employees can use the web interface or room booking app to check availability, make reservations and access up to date schedules, while administrators control calendars, permissions and resources.

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Office room management software

Create an office space management solution that fits your organization. Configure rooms, shared workspaces, resources and booking rules, integrate calendars and access systems, and scale the software as your office portfolio grows.

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    Add-on modules

    Adapt the office room booking system to your workflows. Add the modules you need with one click, automate recurring administrative tasks, and reduce manual work without complex setup.
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    Scalable data management

    Manage unlimited locations, users, office rooms, services, and customers in one place. Anolla brings room reservations, availability, and daily workspace management together in a centralized office space reservation system.
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    IoT Ecosystem

    Anolla provides an automation layer that connects digital room bookings with the physical office environment, including access control and smart lighting. Enable secure self-service room access around the clock while supporting more autonomous office operations.

24/7 Sales Agent

Turn the use of your office space into a 24/7 virtual booking environment where internal users and guests can see, in real time, meeting room availability and additional services (e.g. AV equipment, catering) and immediately lock in a suitable room.

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    Service marketplace

    Make your office rooms and related services easier to discover through the marketplace. Increase visibility across digital channels without additional marketing, especially when your business is just getting started with online sales.
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    Quotes and orders

    Accept paid room reservations and event inquiries directly in the office room booking portal – manage quotes, additional services and booking terms in a single system to maximise room revenue and reduce manual coordination.
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    Interactive Business Profile

    Unify your entire office complex or coworking space portfolio in an interactive profile – a comprehensive space management environment where users can check room availability, book meeting rooms, reserve desks, order additional equipment, and pay for services online around the clock.

24/7 Contextual AI support

Use Anolla's integrated AI assistant, available around the clock in multiple languages. It provides relevant guidance, saves administrative time, and creates a smoother meeting room booking experience for your team and customers.

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    Contextual AI Assistant

    The context-aware AI assistant automatically handles many common support questions and follow-up requests. By considering each user's query, account activity, and relevant data, it delivers faster and more personalized answers.
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    Automated customer communication

    Automated customer communication sends personalized booking confirmations, reminders, and updates to the right person at the right time. Manage multilingual messages securely and maintain a clear communication history within your office room booking software.
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    24/7 Customer Support

    Your customers can access multilingual AI chat support around the clock. The assistant answers recurring questions, guides users through the room reservation process, and helps resolve issues even when your team is unavailable.

Trusted Platform

A recognized all-in-one office room booking and space management solution – the preferred choice of hundreds of modern office buildings, co-working hubs and business centers. Replace fragmented meeting room calendars, visitor management tools and desk-sharing apps with one integrated platform and offer your team and guests a unified, top-tier space booking experience.

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    Easy to Use

    Anolla's office room booking app combines an intuitive interface with multilingual guidance available around the clock. Most users can set up their account independently and quickly start managing room availability and reservations.
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    Unrivaled Value Proposition

    Anolla's usage-based pricing means you only pay for the features your business actually needs. There are no hidden fees, and the office room booking software can scale as your team and workspace requirements grow.
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    Real‑Time Support

    Real-time support keeps meeting room reservations running smoothly. A context-aware AI agent answers many common questions and works with automation integrations to reduce manual administrative tasks.
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    Security and Compliance

    Anolla supports secure, compliant office room booking. Encryption, 24/7 monitoring, and cloud-based backups help protect your company and user data more effectively than local servers. The office room booking system is GDPR-compliant, allowing you to focus on growing your business.

Customer Experience

Customer stories, user feedback, and measurable results show how Anolla streamlines office space management, improves the booking experience, and supports business growth.

Customer Success 360°

Turn office room management into a strategic business partnership – Customer Success 360° unites 24/7 context-aware room booking support, usage analytics and dynamic dashboards to anticipate peak times, optimize meeting room and workspace occupancy, and increase employee satisfaction, visitor experience and office space profitability.

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    360° Personalization

    360° personalization adapts the room-booking experience in real time for every office user based on their previous bookings, team calendars, and preferences – smart suggestions for suitable meeting rooms, quiet work areas, or project zones, quick options for recurring room bookings, and 24/7 chat support ensure smooth one-click office room management.
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    Customer Management

    Office space booking client management (CRM) consolidates all data on tenants, teams and meeting room users into a single real-time database – create dynamic company- and team-based groups, save room usage preferences, personalize communication and strategically increase office space occupancy and contract renewal rates.
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    Bookings for website and sharing

    Create and share unique booking links and QR codes for every meeting room, project area or hot desk zone – every intranet button, office door sticker or event flyer becomes a shortcut to the live room calendar and booking.
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    Online payments

    For paid office room reservations, you can securely collect advance payments during booking. Reservations are confirmed once payment is received, helping reduce no-shows and protect your revenue.
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    Automated Waitlist

    An automated waitlist helps put newly available office rooms back into use quickly. Interested users are notified when a suitable time becomes available, helping improve room occupancy and utilization.
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    Translation Management

    Give users a seamless office room booking experience in their preferred language. Manage room descriptions, the booking interface, and notifications from one language configuration to serve customers across different markets more clearly. The office room booking app supports international operations across countries, currencies, and time zones.

Customer Loyalty Analytics

Office space usage and loyalty analytics shows in real time which companies, teams and departments are your most valuable space users and which meeting rooms, open work areas or project spaces they prefer – enabling you to offer them personalized pricing, loyalty packages and to maximize office occupancy and rental income.

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    Memberships

    Create tiered membership and loyalty programs for office room users. Automate membership levels and assign each tier its own discounts on room reservations, booking passes, and access packages.
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    Passes and Tickets

    Prepaid room passes and hourly office packages ensure revenue and repeated room usage – automatic tracking of sessions and booked hours cuts admin work to almost zero and gives a clear overview of the utilization of each meeting room and workstation.
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    Recurring Subscriptions

    Recurring subscriptions create automatically renewing office room packages and monthly recurring access passes, ensuring stable and predictable rental income and uninterrupted access for staff to designated office areas, project rooms and bookable workstations.
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    Email Campaigns

    Send targeted email campaigns to office space tenants and room users – export dynamic lists of companies, teams and usage segments to your marketing platform with one click to promote new meeting rooms, parking solutions or office packages and measurably increase the number of bookings.

Office room booking software

Manage meeting rooms, project areas, shared spaces and desk reservations from one central view. Set access rights, automate notifications, review activity logs and give teams an accurate overview of availability and space utilization across every office location.

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    Group Bookings

    Automated group bookings for meeting rooms – set the maximum number of meeting participants, manage real-time participant lists, and create recurring team meetings and training room bookings through a single centralized office space management solution.
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    Multi-Resource Booking

    Multi-office-resource booking in one transaction – let teams reserve meeting rooms, project rooms, video conferencing systems, screens and other meeting equipment at once, to manage seminars, client meetings and hybrid workspaces as a complete solution.
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    Hourly and Daily Services

    Manage all office-based space usage scenarios – from hourly meeting rooms to full-day project areas and temporary desk solutions – in an intelligent office space booking platform that adapts to your work practices and hybrid office model.
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    Variable-Duration Services

    Create flexible duration bookings for meeting rooms, focus rooms and project areas – teams choose the meeting length themselves, which reduces idle time, increases space utilization and optimizes office space costs.
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    Flexible Booking Rules

    Your office, your room policies – define start and end time windows for office room bookings, notice periods, cancellation and confirmation rules, and manage a color-coded room calendar in day, week, or month view so meeting room usage is transparent and controlled.

Office room scheduling software

Coordinate room availability, resources and locations through a centralized office room scheduler. Role based access, calendar integrations and real time updates keep schedules accurate, reduce manual work and prevent double bookings.

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    Schedules

    Smart office schedules synchronize the availability of meeting rooms and work areas with the online calendar – configure regular working hours, holidays, maintenance breaks, and exceptions in a few clicks, and office space availability is automatically updated across all booking channels.
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    Time Blocking

    Flexible time blocking in office rooms – create single or recurring blocks for meeting rooms, focus rooms, phone booths and project areas using precise time, date and weekday filters to temporarily limit bookings for maintenance, internal events or deep-work windows.
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    Resource Management

    Efficient management of office rooms and equipment – link meeting rooms, video-conferencing systems, screens, phone booths and desk areas to specific usage scenarios and booking rules, avoiding double use and maximizing office space productivity.
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    Access Management

    Office room access and role management – define permissions for teams, departments and managers to book specific meeting rooms, project areas and VIP meeting spaces, control access to room configurations, and set up automatic notifications for both bookers and room users to ensure a secure and transparent office workflow.

Mobile-first software

Mobile-first office room booking platform – an intuitive interface, cloud-based syncing and instant app notifications let employees book meeting rooms, find free desks and manage their office day from any device, with a consistent experience on phone, tablet and desktop.

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    Cloud-based access

    Securely access your office room booking software from any device or location. Data syncs automatically, while performance and security are continuously monitored to keep room management running smoothly.
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    Cross-platform ecosystem

    The cross-platform office space management ecosystem runs smoothly on Mac and PC workstations as well as iOS and Android smart devices, allowing you to start a room booking on one device and finish it on another without interruptions.
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    Admin app

    The office manager mobile app (iOS and Android) provides full access to all meeting room planning, desk sharing, and resource calendar features, enabling you to manage the entire office space usage on the go with real-time notifications.
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    Client app

    The self-service app (iOS, Android, web) for office workers makes finding, booking and modifying a meeting room or focus workspace possible in just a few clicks, offering a quick overview of available rooms and instant booking confirmations.
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    Instant app notifications

    Real-time app notifications give office managers and room users instant information about all office room bookings, time changes, cancellations, and door-solution related events in both browser and mobile.

Personalized automated notifications

Automated notifications adapt to office location, room type, and communication channel (email/SMS), sending the right teams and departments personalized messages about room bookings, access, and schedule changes while preserving your company’s brand language.

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    Automated confirmations

    An automated confirmation flow sends instant email and SMS confirmations for every meeting room or project space booking and change, giving both room users and office management a clear and reliable overview of all room arrangements.
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    Reminders

    Reduce unused room time with automated SMS and email reminders. Timely notifications help employees and guests remember their office room reservations, and SMS messages are delivered even without an internet connection.
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    Automatic feedback collection

    Automatically collect feedback after each office room reservation. Ratings and comments provide actionable insights for improving room quality, amenities and the overall booking experience.

Dynamic pricing

The dynamic pricing module enables automated pricing for office rentals, meeting rooms and project areas based on time of day, season, department, company level or room type, making it easy to create campaigns, VIP packages and event-based discounts that maximize revenue from space utilization.

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    Time-based special pricing

    Time-based special pricing lets you set automatic discounts for office rooms and workstations based on booking duration, date, time, weekday, room category and access level so you can manage peak-time demand better and fill lower-utilisation time slots.
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    Resource-based pricing

    Room-based pricing – set the price and booking duration for each meeting room, seminar hall, or desk according to location, capacity, technical equipment, and usage demand, so that the value of office space is fairly reflected in every booking.
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    Discounted rates

    Dynamic room offers with a single click – set promotional rates for offices and meeting rooms, clearly displaying the discount and crossed-out standard price to fill your calendar faster and increase room occupancy.

Data-driven analytics

Manage your office room portfolio in a data-driven way – gain real-time insight into meeting room occupancy, desk booking patterns and peak room usage times, connect office management booking data to Google Analytics, Google Tag Manager and Meta Pixel, and export raw data to BI and ML tools to optimize space utilization, pricing and user room journeys.

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    Real-time statistics

    Monitor office room usage in real time – the visual dashboard displays up-to-the-second room occupancy, volume of booked hours, most popular meeting rooms, and number of new bookers, so the office administrator can instantly make data-driven decisions on space allocation, price adjustments, and resource placement.
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    BI & AI readiness

    Turn office room booking data into a strategic asset – export raw data at any time to Excel, Google Sheets or directly into BI and AI platforms to perform deep analysis, build demand-forecasting models, optimize the meeting room portfolio and plan smart office development.

Flexible pricing

Scalable pricing for space management services – a transparent usage-based model with no hidden fees that adapts to the number of office areas, meeting rooms, and booking seasonality, allowing you to start with a small set of rooms and expand to an entire office complex or multiple locations.

Free software

Start risk-free – automate essential office and meeting room booking processes, create an online booking calendar, and test how digitally managed room scheduling simplifies everyday office work.

0€
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Package includes

Paid features

Start with free software and activate paid features as needed and as your business grows.

Paid features

Anolla usage statistics

These figures are based on anonymized Anolla usage data, office room booking system configurations, the feature catalog, in-app feedback, and service monitoring. They reflect measured usage and configuration data and do not guarantee results for any specific organization.

Officially supported languages

26
The number of languages officially supported across Anolla’s user interface, notifications, AI assistance, and customer support workflows.
Source and method
Source:
Anolla software configuration.
Method:
Counts actively supported languages whose localized user interface and notifications are in use in production.
Last updated:

Overall in-app user rating

4.8/5
The weighted average of in-app user ratings, based on booking workflows, support conversations, and feedback analytics.
Source and method
Source:
Anolla in-platform feedback and anonymized usage data.
Method:
The weighted average of ratings from workflows, conversations, and feedback analytics is calculated.
Last updated:

Measured platform uptime

99.96%
The measured reliability and availability of Anolla’s public core office room booking services, based on monitoring data.
Source and method
Source:
Anolla monitoring data.
Method:
Successfully completed monitoring checks are compared with all monitoring checks performed.
Last updated:

AI support availability

24/7
The availability of the AI assistant for automated user guidance and handling common office room booking queries.
Source and method
Source:
Anolla software configuration and service monitoring.
Method:
It is verified whether the AI support service is configured to be available around the clock.
Last updated:

AI-resolved support chats

79.3%
The percentage of support chats resolved by the AI assistant without intervention from a customer support agent.
Source and method
Source:
Anolla anonymized AI and support usage data.
Method:
An inquiry is considered resolved if no follow-up inquiry or support ticket on the same topic was created for the same session or account.
Last updated:

Advanced features activated via self-service

12
The number of additional office room booking features customers can activate with one click through self-service settings.
Source and method
Source:
Anolla software configuration.
Method:
Active add-on features that customers can activate through self-service are counted in the feature catalog.
Last updated:

Full online payment flow with prepayment

100%
The prepayment percentage required before confirming office room reservations that include online payment.
Source and method
Source:
Anolla payment configuration.
Method:
It is verified whether a booking with integrated online payment is confirmed only after the full booking fee has been paid.
Last updated:

Core feature coverage in mobile apps

99%
The percentage of core web platform features supported in Anolla’s iOS and Android office room booking app.
Source and method
Source:
Anolla feature catalog and release/QA checks.
Method:
The core features supported in the mobile applications are compared with the web platform's core feature catalog.
Last updated:

Unedited AI-generated support responses

52.4%
The percentage of AI-generated support ticket responses that required no further edits from the technical support team.
Source and method
Source:
Anolla anonymized AI and support usage data.
Method:
AI-generated responses are compared with responses edited or manually replaced by technical support.
Last updated:

Management accounts using automated notifications

90%
The percentage of active admin accounts where notifications related to office room bookings are sent automatically based on booking events.
Source and method
Source:
Anolla anonymized usage data.
Method:
Active management accounts in which the automated email or SMS notification add-on is enabled are counted.
Last updated:

Independently completed initial setup

85%
The percentage of new users who set up their office room booking account online without additional training or assistance from customer support.
Source and method
Source:
Anolla anonymized usage data.
Method:
Completion of the account, schedule, service, and initial booking flow setup steps by new users is verified.
Last updated:

Active accounts using advanced features

41.2%
The percentage of active accounts using at least one advanced feature to extend or automate meeting room booking workflows.
Source and method
Source:
Anolla anonymized usage data.
Method:
Active accounts with at least one enabled add-on feature are compared with all active accounts.
Last updated:

Anolla ratings on Capterra

Alongside Anolla’s anonymized usage data, the independent software review platform Capterra collects user ratings for Anolla. The ratings below show how users evaluate their experience with the office room booking system.

★★★★★
5.0/5

Ease of use

★★★★★
5.0/5

Features and functionality

★★★★★
4.7/5

Value for money

Ratings are based on user reviews from the independent software portal Capterra.

Frequently asked questions

Frequently asked questions about Anolla office room booking software – clear answers on meeting room management, access, permissions, calendar integrations, pricing and security, so you can make an informed decision and adopt a smoothly running smart office solution.

  • keyboard_arrow_downHow is Anolla different from regular office room booking software?
    Basic room reservation tools are often limited to a calendar and time-slot bookings. Anolla combines room scheduling, customer relationship management, automation, flexible pricing and online payments in one AI-powered office room booking system. It supports hourly and multi-day reservations, works on the web and in mobile apps, can be used worldwide and offers multilingual access. Its flexible setup makes Anolla suitable for independent operators, coworking spaces and larger organizations.
  • keyboard_arrow_downDoes Anolla support hourly and multi-day office room bookings at the same time?
    Yes, this is one of Anolla’s key competitive advantages in the office room management market. Unlike many meeting-room booking systems, Anolla doesn’t force you to choose between only hourly or only daily booking models. The platform simultaneously supports short-term bookings of meeting rooms and workstations, as well as multi-day or monthly rental periods for project rooms, seminar areas and private offices. You can also manage variable-duration bookings, for example a 1.5-hour workshop or rooms used across several consecutive days. All bookings run in parallel under a single office building or business center account and are consolidated into one central office calendar, giving the manager a clear overview of total office space occupancy. Anolla is an ideal fit for hybrid offices, flexible lease office buildings, coworking centers and conference venues.
  • keyboard_arrow_downHow does the Anolla AI assistant reduce administrative workload and human errors in office management?
    Anolla's automated AI support assistant is available 24/7 and can resolve many chat enquiries independently. Automated communication reduces repetitive administrative work, helps prevent human error and gives your team more time to manage office rooms, support users and grow the business.
  • keyboard_arrow_downHow does Anolla's dynamic pricing module help office space owners optimize their prices?
    Anolla’s dynamic pricing module automates the pricing strategy of a business centre, office building or coworking space for meeting rooms, project rooms and private offices. The space manager can create precise rules for changing prices based on time of day, weekday, season, room type, tenant profile or occupancy rate. All room price changes are applied automatically according to the configured business rules, without manually updating price lists. The system helps sell lower-demand working hours and rooms at more attractive prices and increase rates for meeting rooms, seminar areas and representative boardrooms during peak periods to maximise revenue per square metre. Such smart space management increases office space utilisation, reduces idle rooms and improves the overall profitability of the office building or coworking centre.
  • keyboard_arrow_downIs Anolla suitable both for a small office and for a manager of multiple business centers?
    Yes, the Anolla office room booking software is designed to scale for organizations of any size—from small offices to international business center networks. A small team or single office space manager can start with a powerful free plan that covers core needs for booking meeting rooms and workstations. Real estate portfolios with multiple buildings and locations, coworking chains and large corporations can use centralized administration to bring all buildings, floors and rooms into a single system. The platform lets you add unlimited locations, buildings, floors and users, and configure flexible role- and location-based access control so that, for example, a floor administrator sees only the rooms in their office block, while the head office property manager has a complete overview of the entire portfolio.
  • keyboard_arrow_downWhich tools and office solutions does Anolla integrate with?
    Anolla is built on an API-first architecture that enables flexible integration with office technology and business software. For payment processing, there is direct integration with Stripe’s payment solutions, which is particularly useful for coworking centres, conference room providers and flexible office space operators. Anolla supports analytics integrations such as Google Analytics, Google Tag Manager and Meta Pixel to track the booking journey, room usage trends and campaign performance. The platform enables raw data export to BI and ML tools so that office space owners can make data-driven decisions about space planning and investments. In addition, the platform includes a powerful public API that can be used to integrate access control systems, office service portals, tenant apps, HR systems, calendar solutions (e.g. Google Calendar, Outlook) and other existing office management systems.
  • keyboard_arrow_downWhat does the free office management package include, and what do the paid modules add?
    The free plan includes the essential tools for managing room calendars and launching convenient meeting room and desk reservations. It is ideal for small offices, growing teams and single-site operators looking to move quickly to digital workspace management. Paid modules add unlimited automation, advanced integrations with access control, visitor management and accounting tools, detailed utilization analytics, and loyalty programs for tenants and employees. This allows business centers, coworking operators and large enterprises to build a scalable, future-ready workplace around Anolla's office resource booking software.
  • keyboard_arrow_downHow does Anolla’s usage-based pricing reduce business risk in managing office premises?
    Anolla’s usage-based pricing model is designed to mitigate business risk for flexible office space operators and office property owners. The office operator does not have to pay high fixed monthly fees during periods when bookings for meeting rooms, coworking desks, or seminar rooms are lower. Software costs always scale in proportion to actual booking activity and room utilization, making the solution particularly suitable for seasonal conference centers, event-based room rentals, and office buildings with fluctuating demand. This allows office space owners to keep fixed costs under control, test new space concepts, and expand their room portfolio without excessive software expenses.
  • keyboard_arrow_downHow quickly can I start working with Anolla's office room booking platform?
    Setup takes only a few minutes, and a context-aware AI assistant is available 24/7 to guide you through every step. Most users can create an account, configure rooms and launch online reservations quickly without technical assistance.
  • keyboard_arrow_downWhat makes Anolla’s office room booking system a future-proof solution?
    Anolla is a future-proof office room booking and space management platform thanks to its scalable modular architecture and cloud-based infrastructure. The platform evolves continuously, using AI-driven learning to optimize room utilization rates, recommend suitable rooms based on meeting type and predict peak hours for booking meeting rooms and workstations. Unlike static office software, Anolla is built around a powerful API that enables integration with an IoT ecosystem: smart door access solutions, contactless check-in systems, sensor-based occupancy monitoring, smart displays at meeting room doors and energy consumption measuring devices. This architecture allows continuous integration of the latest office technologies and ensures that your office building, business center or coworking hub always uses modern tools that keep the workplace competitive and attractive to tenants.

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