Office room booking system

• keyboard_arrow_downHow is Anolla different from regular office room booking software?
  Standard office room booking calendars only provide basic scheduling, while Anolla is a complete all-in-one space management and booking platform for business centres, office buildings and hybrid workplaces. Anolla unifies meeting room booking, hot-desking, visitor registration, tenant communication and workspace utilisation analytics in one environment. Unlike static calendars, Anolla uses artificial intelligence to optimize room usage, predict demand and reduce idle office space. The platform supports hourly meeting room bookings as well as multi-day project room and private office rentals in parallel, enabling a flexible space-use pattern across the entire organization.
• keyboard_arrow_downDoes Anolla support hourly and multi-day office room bookings at the same time?
  Yes, this is one of Anolla’s key competitive advantages in the office room management market. Unlike many meeting-room booking systems, Anolla doesn’t force you to choose between only hourly or only daily booking models. The platform simultaneously supports short-term bookings of meeting rooms and workstations, as well as multi-day or monthly rental periods for project rooms, seminar areas and private offices. You can also manage variable-duration bookings, for example a 1.5-hour workshop or rooms used across several consecutive days. All bookings run in parallel under a single office building or business center account and are consolidated into one central office calendar, giving the manager a clear overview of total office space occupancy. Anolla is an ideal fit for hybrid offices, flexible lease office buildings, coworking centers and conference venues.
• keyboard_arrow_downHow does the Anolla AI assistant reduce administrative workload and human errors in office management?
  Anolla’s automated AI-based room booking assistant works 24/7, answering recurring questions from employees, tenants and visitors about office space usage, meeting room availability and booking policies. The AI assistant automatically resolves up to 79.3%¹ of standard room booking inquiries and up to 52.4%¹ of first-line technical support needs, such as questions about door card access or using video conferencing equipment, without involvement from the office manager or administrator. Automated communication reduces office administrators’ administrative time by up to 39.3%¹, minimizes double bookings, reduces missed meetings thanks to automatic reminders and cuts data entry errors. The result is smoother office space management, lower operational workload and significantly fewer confusion issues caused by human error in office space usage.
• keyboard_arrow_downHow does Anolla's dynamic pricing module help office space owners optimize their prices?
  Anolla’s dynamic pricing module automates the pricing strategy of a business centre, office building or coworking space for meeting rooms, project rooms and private offices. The space manager can create precise rules for changing prices based on time of day, weekday, season, room type, tenant profile or occupancy rate. All room price changes are applied automatically according to the configured business rules, without manually updating price lists. The system helps sell lower-demand working hours and rooms at more attractive prices and increase rates for meeting rooms, seminar areas and representative boardrooms during peak periods to maximise revenue per square metre. Such smart space management increases office space utilisation, reduces idle rooms and improves the overall profitability of the office building or coworking centre.
• keyboard_arrow_downIs Anolla suitable both for a small office and for a manager of multiple business centers?
  Yes, the Anolla office room booking software is designed to scale for organizations of any size—from small offices to international business center networks. A small team or single office space manager can start with a powerful free plan that covers core needs for booking meeting rooms and workstations. Real estate portfolios with multiple buildings and locations, coworking chains and large corporations can use centralized administration to bring all buildings, floors and rooms into a single system. The platform lets you add unlimited locations, buildings, floors and users, and configure flexible role- and location-based access control so that, for example, a floor administrator sees only the rooms in their office block, while the head office property manager has a complete overview of the entire portfolio.
• keyboard_arrow_downWhich tools and office solutions does Anolla integrate with?
  Anolla is built on an API-first architecture that enables flexible integration with office technology and business software. For payment processing, there is direct integration with Stripe’s payment solutions, which is particularly useful for coworking centres, conference room providers and flexible office space operators. Anolla supports analytics integrations such as Google Analytics, Google Tag Manager and Meta Pixel to track the booking journey, room usage trends and campaign performance. The platform enables raw data export to BI and ML tools so that office space owners can make data-driven decisions about space planning and investments. In addition, the platform includes a powerful public API that can be used to integrate access control systems, office service portals, tenant apps, HR systems, calendar solutions (e.g. Google Calendar, Outlook) and other existing office management systems.
• keyboard_arrow_downWhat does the free office management package include, and what do the paid modules add?
  The free plan includes all the basic tools for booking office rooms and managing room calendars that are needed to start smooth reservations for meeting rooms and workstations. This level is ideal for small offices, growing teams and single-site operators who want to move quickly to digital space management. Paid modules add unlimited automation, advanced integrations with access control, visitor-management systems and financial software, detailed usage statistics and loyalty programs for tenants and employees. This allows business centres, coworking spaces and enterprises to build a scalable, future-proof office-environment management solution on top of the Anolla platform.
• keyboard_arrow_downHow does Anolla’s usage-based pricing reduce business risk in managing office premises?
  Anolla’s usage-based pricing model is designed to mitigate business risk for flexible office space operators and office property owners. The office operator does not have to pay high fixed monthly fees during periods when bookings for meeting rooms, coworking desks, or seminar rooms are lower. Software costs always scale in proportion to actual booking activity and room utilization, making the solution particularly suitable for seasonal conference centers, event-based room rentals, and office buildings with fluctuating demand. This allows office space owners to keep fixed costs under control, test new space concepts, and expand their room portfolio without excessive software expenses.
• keyboard_arrow_downHow quickly can I start working with Anolla's office room booking platform?
  Implementing Anolla for office room booking usually takes only a few minutes – you create the rooms, define the floors, configure booking rules and can immediately roll out the system to the whole team. The entire setup process is guided by a 24/7 context-aware AI assistant that helps you enter meeting room details, create floor plans, and import existing bookings. The platform’s ease of use is rated 5/5 on Capterra¹, and nine out of ten office users learn the basic room booking functionality in under 30 minutes¹, without any separate training. This enables a fast transition from Excel sheets or manual calendars to professional office management software.
• keyboard_arrow_downWhat makes Anolla’s office room booking system a future-proof solution?
  Anolla is a future-proof office room booking and space management platform thanks to its scalable modular architecture and cloud-based infrastructure. The platform evolves continuously, using AI-driven learning to optimize room utilization rates, recommend suitable rooms based on meeting type and predict peak hours for booking meeting rooms and workstations. Unlike static office software, Anolla is built around a powerful API that enables integration with an IoT ecosystem: smart door access solutions, contactless check-in systems, sensor-based occupancy monitoring, smart displays at meeting room doors and energy consumption measuring devices. This architecture allows continuous integration of the latest office technologies and ensures that your office building, business center or coworking hub always uses modern tools that keep the workplace competitive and attractive to tenants.

¹ Percentages are approximate indicators calculated based on our historical and current data. These figures are based on client feedback, surveys, and other analyses. The final result may differ. The outcome depends on the specific scope and sector of the application.