All-in-one workspace management software
Configure Anolla for an office, hybrid workplace or coworking space. Manage rooms, desks, locations, resources, access rules and pricing in one flexible workspace booking solution with scalable integrations and AI-powered tools.
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Add-on modules
Adapt your workspace room booking software to your needs. Add the right features in one click and automate room reservation workflows to reduce manual administration and support business growth without complex setup. -
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Scalable data management
Manage unlimited locations, users, bookable rooms, and customers. Bring workspace reservations, availability, and day-to-day management together in one central dashboard. -
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IoT Ecosystem
Anolla provides an automation layer that connects digital booking processes with the physical workplace, including access control and smart lighting. This enables 24/7 self-service and more autonomous use of meeting rooms, desks, and shared spaces.
24/7 Sales Agent
Get a 24/7 virtual room sales environment that connects real-time workspace availability, day passes, hourly rentals and meeting services with the right companies and teams – for bookings, room package inquiries or orders for custom-designed workspaces.
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Service marketplace
List your bookable workspaces and related services on the marketplace to reach potential customers. Increase online visibility without adding to your marketing workload, especially when expanding your presence across digital channels. -
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Quotes and orders
Accept profitable workspace rental orders and respond to room inquiries with structured price offers – seminars, trainings, hybrid meetings, project areas and long-term office leases – so you can capture every valuable space-usage project and increase rental income and your client portfolio. -
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Interactive Business Profile
Gather your entire workspace portfolio—meeting rooms, coworking areas, private offices, phone booths, and event spaces—into a personalized business profile. This profile functions as a comprehensive room-booking environment where companies and teams can select suitable spaces 24/7, make bookings, pay, add services (catering, equipment rental, moderator), and submit detailed space inquiries.
24/7 Contextual AI support
Use an AI assistant trained for workspace management and deeply integrated with your booking environment. It provides multilingual support around the clock and offers personalised recommendations that save time and improve the customer experience.
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Contextual AI Assistant
The context-aware AI assistant automatically handles many common support conversations and helps with more technical enquiries. It uses each user's questions, account activity, and relevant data to provide fast, personalised answers. -
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Automated customer communication
Automated customer communication sends timely, personalised, event-based notifications for room bookings. Manage multilingual confirmations, reminders, updates, and follow-ups securely from one place, with a clear communication history. -
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24/7 Customer Support
Your customers can access AI chat support around the clock in most major languages. The assistant answers common questions, guides users through the booking process, and helps resolve issues even when your team is unavailable.
Trusted Platform
A recognized all-in-one workspace booking platform, preferred by hundreds of modern office centers, coworking spaces and corporate headquarters. Replace fragmented room management, manual Excel schedules and standalone meeting room apps with a single cloud-based solution, and deliver a unified, top-tier room booking experience for your teams and visitors.
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Easy to Use
The workspace booking software combines an intuitive interface with 24/7 multilingual guidance. Most users can configure room availability, booking rules, and reservations independently and get started without a lengthy implementation process. -
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Unrivaled Value Proposition
Anolla’s usage-based pricing means you pay only for what your business needs. With no hidden fees, it is a cost-effective choice for small teams and growing workspace operations alike. -
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Real‑Time Support
Real-time support helps you resolve workspace booking questions quickly. A context-aware AI agent handles most routine enquiries and works with automation integrations to reduce manual administration. -
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Security and Compliance
Anolla’s workspace room booking software supports secure, compliant data management. Encryption, 24/7 monitoring and cloud backups help protect your business and user data more effectively than local servers. GDPR compliance lets you manage room reservations with confidence and focus on growth.
Customer Experience
Customer stories, user feedback and measurable results show how Anolla makes workspace booking more efficient, improves the user experience and supports business growth.
Customer Success 360°
Transform workspace management into a strategic partnership – Customer Success 360° brings together 24/7 context-aware booking support, space utilization analytics, and dynamic dashboards to anticipate meeting and project room needs, improve office occupancy efficiency, raise user satisfaction, and increase staff and visitor loyalty to your work environment.
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360° Personalization
360° personalization adjusts suitable workspaces for every user in real time according to their booking history, team preferences and work style – smart recommendations for available meeting rooms, focus areas, project zones and hot desks, quick-booking features and 24/7 chat support create a seamless “one click” workspace booking experience for the entire organization. -
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Customer Management
Workspace user management consolidates all bookers of rental spaces, company accounts and room usage history into a single real-time database – create smart segments (e.g. teams, departments, partner companies), add notes about meetings, projects and booking preferences, and personalize communication to strategically increase retention and room utilization. -
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Bookings for website and sharing
Create and share unique booking links and QR codes for every meeting room, project area, open workspace, or private office – every intranet link, office info screen, access card, website button, or print ad becomes a direct link to workspace booking, making it easier for guests, teams, and clients to book rooms independently. -
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Online payments
Accept secure advance payments as part of the workspace booking process. Reservations are confirmed once payment is received, helping to reduce no-shows and protect your revenue. -
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Automated Waitlist
An automated waitlist helps fill workspace availability even outside business hours. Users are notified when a room becomes available, helping you increase occupancy and avoid unused capacity. -
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Translation Management
Let employees, customers and partners book workspaces in their preferred language. Manage room descriptions, the booking interface and notifications through a central language configuration to support international operations across countries, currencies and time zones.
Customer Loyalty Analytics
Workspace usage and loyalty analytics shows in real time which companies, teams and repeat bookers are your most valuable space users and which rooms, time slots and add-on services (e.g. parking, equipment sets) they prefer – this allows you to offer personalised pricing, optimise room occupancy and maximise rental income.
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Memberships
Create membership-based access and user tiers for workspace reservations. Automate membership statuses and offer tier-specific benefits for room bookings, multi-use passes and access passes. -
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Passes and Tickets
Prepaid day passes, hour packages and meeting room usage passes ensure stable cash flow and repeat visits – automatic tracking of usages and room credits reduces the administrative burden to near zero, allowing coworking spaces, office clients and innovation campuses to focus on delivering a great experience instead of manual billing. -
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Recurring Subscriptions
Recurring subscriptions create automatically renewing workspace and office packages – for example a fixed number of meeting room hours per month, a set number of desks or a private office rental period – ensuring stable, predictable monthly rental income and uninterrupted access to rooms and add-on services. -
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Email Campaigns
Send targeted email campaigns to companies, team leaders, and room users – export dynamic user groups (e.g. frequent meeting room bookers, weekend event organizers, lapsed clients) to your marketing platform with one click and offer them time-limited deals, seasonally adjusted rental prices, and new workspace opening campaigns with measurably better results.
Workspace room booking system
Manage reservations for desks, meeting rooms, project areas, phone booths and event spaces from one central view. Support individual and team bookings, automate notifications, maintain activity logs and track occupancy in real time.
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Group Bookings
Automated group bookings for coworking spaces – set participant limits for desks and meeting rooms, manage attendee lists in real time, and create recurring reservations for team meetings and project rooms without manual work. -
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Multi-Resource Booking
Unified booking of multiple workspaces and tools – allow teams to reserve a meeting room, project area, parking spot and presentation equipment in a single transaction, making office events and hybrid work packages smooth and transparent to manage. -
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Hourly and Daily Services
Manage every workspace usage scenario – from hourly meeting room bookings to day passes and long-term coworking rentals – in one flexible workspace booking software that adapts to your office concept and rental model. -
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Variable-Duration Services
Create flexible-duration bookings for meeting rooms and focus zones – let space users choose how long they check into a workspace or project area, increasing utilization, reducing downtime and optimizing office space usage. -
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Flexible Booking Rules
Your workspace, your ground rules – configure minimum and maximum duration for room bookings, cancellation and confirmation terms, advance booking windows, and manage a color-coded meeting room calendar in day, week, or month view to ensure transparent space usage.
Workspace scheduling software
Control room availability, opening hours, locations and bookable resources with flexible scheduling tools. Role-based permissions and real-time calendar updates help prevent conflicts and keep every reservation accurate and visible.
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Schedules
Workspace schedules sync the availability of meeting rooms and desk areas with your online calendar – set regular working hours, exception days, maintenance windows and internal company events in a few clicks, and the workspace booking calendar updates automatically in all views. -
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Time Blocking
Precise time blocking for workspaces – create one-time or recurring blocks for meeting rooms, focus booths, and project areas by setting exact times, dates, and weekdays to reserve rooms for internal meetings, maintenance work, or private team sessions. -
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Resource Management
Efficient management of workspaces and office equipment – link meeting rooms, desks, parking spaces and presentation equipment with specific booking resources and work modes, avoid double bookings and increase office space utilisation, room occupancy and rental income. -
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Access Management
Control access to workspaces and your booking hub – assign role-based permissions to teams, departments and community members for managing meeting rooms, coworking areas and private offices, and set up automatic notifications so each user only sees and modifies the rooms and bookings they are authorized for.
Mobile-first software
Mobile-first workspace booking software – a modern user interface, cloud-based sync, contactless check-in and instant app notifications allow teams to book meeting rooms, hot desks and project areas conveniently from any smart device.
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Cloud-based access
Access your workspace room booking software securely from any device or location. Data syncs automatically, while performance and security are continuously monitored to keep room management running reliably without disruption. -
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Cross-platform ecosystem
The cross-platform workspace management ecosystem connects offices, coworking spaces, and meeting rooms across Mac/PC, iOS, and Android devices – start a room booking on a desktop computer and continue scheduling or editing it on mobile with the same smooth and intuitive user experience. -
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Admin app
An iOS and Android app designed specifically for workspace managers that delivers 100% of the web-based booking system’s functionality – manage meeting room schedules, approve bookings, unlock smart locks and control resource usage in real time from anywhere. -
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Client app
A client app for workspace users (iOS, Android, web) that makes booking meeting rooms, focus areas or project rooms ultra-fast – find available times, choose the right workspace, and confirm your booking in a few clicks while receiving instant notifications and a clear overview of your room usage. -
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Instant app notifications
Real-time in-app notifications give workspace managers and community leads an instant overview of all room-related activities – new bookings, room inquiries, cancellations, waitlist movements, and messages in both browser and mobile.
Personalized automated notifications
In your workspace booking software, automated notifications are configured by event, location and channel (email/SMS) – personalized messages for meeting room users, hot desk bookers and leased space tenants arrive at the right moment, maintaining your brand tone and enabling smooth self-service communication.
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Automated confirmations
The automatic confirmation flow reassures both the room booker and the office space manager – every meeting room, seminar room, or project room booking, change, and cancellation triggers an instant email and SMS confirmation, reducing confusion and double bookings. -
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Reminders
Reduce missed room reservations with automated SMS and email reminders. Timely notifications help users keep track of their bookings, and SMS messages can be received even when an internet connection is unavailable. -
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Automatic feedback collection
Automatically collect ratings and comments after each workspace visit. Use this feedback to make data-driven decisions that improve the user experience, room facilities and day-to-day workspace management.
Dynamic pricing
The dynamic pricing module automates workspace prices based on time of day, season, room type, booker segment and occupancy – one of the market’s most advanced solutions for creating promotional offers, peak-hour rates, repeat-user discounts, event-based tariffs and VIP room pricing, maximizing the revenue potential of every meeting room and desk.
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Time-based special pricing
Time-based special pricing allows you to create automatic discounts based on duration, date, time, day of the week, room category and membership level – optimise occupancy of meeting rooms, hot desks and project areas, shift demand away from peak hours and increase total rental revenue with smart pricing. -
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Resource-based pricing
Space-based pricing in workspace booking software – configure flexible prices and booking lengths according to the usage profile and demand for desks, meeting rooms, project areas and focus rooms, so that every square meter of workspace fairly reflects its true value. -
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Discounted rates
Dynamic discounts for workspace bookings – activate off-peak tariffs, last-minute offers and quiet-hours discounts with a single switch, displaying an attractive reduction alongside the crossed-out previous price to increase space utilisation and steer booking decisions.
Data-driven analytics
Make your office space strategy data-driven – workspace booking software consolidates real-time utilisation data for desks, meeting rooms and project areas, connects to Google Analytics, GTM and Pixel, and lets you export raw data to BI and ML tools to optimise space planning, booking policies and user journeys.
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Real-time statistics
Track workspace usage in real time – an interactive dashboard shows, down to the second, room occupancy, booking volume, booking behaviour patterns and meeting room rotation so facility managers can quickly make data-driven decisions about workplace planning and office cost optimisation. -
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Web analytics integrations
Connect workspace bookings with web analytics – integrate your workspace booking software seamlessly with Google Analytics, Google Tag Manager and Meta Pixel to track the performance of office space booking campaigns, measure booking funnel conversions and optimize the digital user journeys for hybrid work and space utilization. -
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BI & AI readiness
Unlock the full potential of your workspace data – export raw room utilisation data at any time to Excel, Google Sheets or directly into BI and AI tools to run in-depth analyses, forecast desk demand, model the optimal number of meeting rooms and design a data-driven office strategy.
Flexible pricing
Usage-based pricing for workspace booking software – a transparent and scalable pricing model with no hidden surcharges that adapts to the size of your office space, the extent of hybrid work and seasonal room usage, ensuring you pay only for the desks, meeting rooms and areas you actually manage.
Free software
Launch workspace booking risk-free – the free plan lets you create a smooth workflow with core features, manage your first desks and meeting rooms, test a hybrid work solution and make sure that workspace booking software fits your office culture and space management processes.
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Create Free Account
Package includes
Paid features
Start with free software and activate paid features as needed and as your business grows.
Paid featuresAnolla usage statistics
These metrics are based on Anolla’s anonymized usage data, workspace room booking software configurations, feature catalogue, in-platform feedback, and service monitoring. They reflect measured usage and configuration data, not guaranteed results for any individual business.
Officially supported languages
26
The number of languages in which Anolla’s workspace booking software officially supports the user interface, notifications, AI assistance, and customer support workflows.
Source and method
Overall in-app user rating
4.8/5
The weighted average of in-app user ratings, based on aggregated data from booking workflows, support conversations, and feedback analytics.
Source and method
Measured platform uptime
99.96%
The measured availability of Anolla’s public core services, based on service monitoring data.
Source and method
AI support availability
24/7
The availability of the AI assistant to provide automated guidance and resolve common questions related to workspace reservations and room management.
Source and method
AI-resolved support chats
79.3%
The percentage of support chats resolved by the AI assistant without intervention from a customer support agent.
Source and method
Advanced features activated via self-service
12
The number of optional features customers can activate with one click in their workspace reservation solution through the self-service portal.
Source and method
Full online payment flow with prepayment
100%
The prepayment percentage required for online bookings before a workspace or room reservation can be confirmed.
Source and method
Core feature coverage in mobile apps
99%
Percentage of core web features also supported in Anolla’s iOS and Android mobile apps for managing workspace and room bookings.
Source and method
Unedited AI-generated support responses
52.4%
Percentage of AI-generated support ticket responses that required no substantive corrections from the technical support team.
Source and method
Management accounts using automated notifications
90%
Percentage of active admin accounts that automatically send workspace booking notifications based on reservation events.
Source and method
Independently completed initial setup
85%
Percentage of new users who configured the core features of the workspace room booking software online without additional training or support.
Source and method
Active accounts using advanced features
41.2%
Percentage of active accounts using at least one advanced feature to expand or automate room and workspace booking workflows.
Source and method
Anolla ratings on Capterra
In addition to Anolla’s anonymised usage data, the independent software marketplace Capterra collects user ratings for Anolla. The ratings below reflect how users assess its usability as workspace booking and management software.
★★★★★
5.0/5
Ease of use
★★★★★
5.0/5
Features and functionality
★★★★★
4.7/5
Value for money
Ratings are based on user reviews from the independent software portal Capterra.
Frequently asked questions
Comprehensive answers to common questions about Anolla workspace booking software – you get a quick overview of features, implementation, integration options and pricing so you can make an informed decision about adopting a modern workplace management, hybrid work organization and smart office space booking solution.
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keyboard_arrow_downHow is Anolla different from conventional workspace booking software?Many room scheduling tools focus only on calendars and reservation times. Anolla brings workspace bookings, customer relationship management, automation, flexible pricing and online payments into one AI-powered platform. It supports hourly and multi-day reservations, works on the web and in mobile apps, and is designed for multilingual use across different countries. Its flexible structure makes it suitable for independent workspace operators and larger organisations alike.
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keyboard_arrow_downDoes Anolla support hourly and multi-day workspace room bookings at the same time?Yes, this is one of Anolla’s most important competitive advantages in the workspace booking software market. Unlike many solutions for booking meeting rooms and desks, Anolla does not force you to choose only an hourly or only a day-based model. The platform simultaneously supports hourly bookings for meeting rooms, phone booths and project spaces, as well as multi-day or long-term rental periods for desks, private offices and seminar rooms. You can also manage variable-duration room usage such as event days, trainings and conferences. All bookings are grouped under a single admin account and displayed in one central workspace overview calendar, which is ideal for hybrid space models such as coworking centers, office hotels, studios, rental halls and consulting centers.
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keyboard_arrow_downHow does the Anolla AI assistant reduce administrative workload and human errors for workspace bookings?Anolla’s automated AI customer support assistant is available 24/7 and can handle a large share of chat enquiries. Automated communication reduces repetitive manual work, helps prevent human error and gives your team more time to improve workspace services and the member experience.
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keyboard_arrow_downHow does Anolla’s dynamic pricing module help workspace operators optimize their prices?Anolla’s dynamic pricing module automates the pricing strategy for meeting rooms, desk rentals and private offices according to the goals of a business centre or coworking space. The space manager can create flexible pricing rules that adjust workplace rental prices based on time of day, day of week, season, occupancy, room type or customer segment. All price adjustments are applied in real time according to predefined business logic, without manual intervention. The system helps fill low-demand periods with more attractive rates and increase prices for meeting rooms, auditoriums or seminar areas during peak hours, major events or high-occupancy periods. This kind of intelligent space pricing strategy simultaneously increases workspace occupancy, revenue per square metre and the profitability of the entire space portfolio.
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keyboard_arrow_downIs Anolla suitable both for a small office and for multi-location workspace operators?Yes, Anolla workspace booking software is designed to scale from a small studio to a globally distributed coworking network. An office that manages a few meeting rooms or rental cabins can start with a powerful free plan that covers a basic booking calendar, self-service room reservations and essential client management. Multi-location business centers, office-hotel chains and coworking operators can use centralized space portfolio management, with unlimited locations, rooms and admin users under a single account. The platform provides flexible role- and location-based access control (RBAC), allowing you to assign separate roles to each business center manager, space coordinator, accountant and front-desk team, while ensuring secure access only to the rooms and data relevant to them.
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keyboard_arrow_downWhat workspace management tools does Anolla integrate with?The Anolla workspace booking platform is built with an API-first architecture, enabling deep and flexible integrations across the entire workspace management chain. For payment processing, there is a direct integration with Stripe, allowing automated prepayments for meeting rooms, seminar rooms, day passes for hot desks, and long-term rental agreements. For analytics, Anolla supports integrations with Google Analytics, Google Tag Manager, and Meta Pixel, providing detailed insight into the booking journey, space utilization, and the effectiveness of sales channels. The platform also enables exporting raw data to BI and machine learning tools to analyze revenue per square meter, booking trends, and customer segments. A powerful public API and ready-made integrations with other space management, CRM, accounting, and access control systems make Anolla the central hub of the entire workspace ecosystem.
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keyboard_arrow_downWhat does the free plan include and what do the paid workspace management features add?Anolla’s free plan includes the core features needed to launch workspace reservations, meeting room scheduling and self-service booking. It is ideal for small offices, studios, private practices and new coworking centres that want to start accepting online reservations quickly. Paid plans add unlimited automation for booking notifications, payment reminders and access code delivery, along with advanced integrations for door access control, accounting tools and CRM applications. They also include loyalty features such as recurring customer packages, credit and points programmes, and personalised rates for repeat bookers. This allows every workspace operator to choose the features that best match their rental model and stage of growth.
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keyboard_arrow_downHow does Anolla’s usage-based pricing reduce business risks for workspaces?Anolla’s usage-based pricing model is specifically designed to reduce business risks for workspace operators, coworking centers and event space managers. Workspace operators do not have to pay high fixed monthly fees for booking software during low season, summer periods or months with volatile demand when booking volumes are temporarily smaller. Platform costs always scale in proportion to actual room usage, number of bookings and active client volume. This model is particularly suitable for seasonal seminar centers, project-based studios, event venues and flexible workspace providers where booking volumes can fluctuate significantly from month to month.
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keyboard_arrow_downHow quickly can I start working with Anolla workspace booking software?Getting started with Anolla is quick, with a context-aware AI assistant available 24/7 to guide you through setup. Most users can create an account, configure rooms and publish booking availability independently, making it easy to begin managing reservations without a lengthy onboarding process.
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keyboard_arrow_downWhat makes Anolla’s workspace booking platform a future-proof solution?Anolla is a future-proof workspace booking and management platform thanks to its scalable modular architecture that fits into the fast-evolving flexible work environment ecosystem. Cloud-based infrastructure and AI-driven learning enable the platform to continually adapt to new ways of working, hybrid offices and space usage patterns. Unlike rigid space management software, Anolla is built around a powerful API that makes it easy to add new booking channels, space utilization analytics and marketing tools. The modular platform also supports an IoT ecosystem, including smart access control, access card and PIN management, self-service check-in kiosks, door-side room display calendars, sensor-based room usage measurement and rental asset management (projectors, equipment, parking spaces). This architecture allows workspace operators to continuously integrate the latest technologies and keep their room booking and management system at the forefront of the market.
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