All-in-one software
Create exactly the workspace booking solution your office environment, hybrid work setup or coworking space truly needs – a modular workspace management platform with extensive configuration options, room logic, pricing models and deep integration capabilities, ready for scalable AI support.
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Add-on modules
Extend your workspace room booking software in real time – activate 20+ ready-made add-on modules with a single click (e.g. visitor registration, parking space booking, inventory management, hot desking solution) and reduce the administrative load of room reservations and office logistics by up to 41.2%¹ (Capterra Features & Functionality 5/5). -
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Scalable data management
Add unlimited locations, floors, desks, meeting rooms, teams and space users, and manage your entire office infrastructure from a single central workspace management platform 33.1%¹ more efficiently – one unified view of space usage, occupancy and booking flows. -
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IoT Ecosystem
A workspace automation engine that connects digital booking processes with the physical office environment (e.g. access control systems, room lighting, HVAC, smart displays at the meeting room door) – enabling 24/7 self-service room booking, autonomous room utilization and 10–30% energy savings.
24/7 Sales Agent
Get a 24/7 virtual room sales environment that connects real-time workspace availability, day passes, hourly rentals and meeting services with the right companies and teams – for bookings, room package inquiries or orders for custom-designed workspaces.
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Service marketplace
Let potential room users and companies discover your meeting rooms, coworking spaces, seminar halls and project areas via the workspace marketplace – increasing visibility by up to 16.9%¹ without extra marketing, especially for office centers and coworking spaces that are just getting started with digital channels. -
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Quotes and orders
Accept profitable workspace rental orders and respond to room inquiries with structured price offers – seminars, trainings, hybrid meetings, project areas and long-term office leases – so you can capture every valuable space-usage project and increase rental income and your client portfolio. -
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Interactive Business Profile
Gather your entire workspace portfolio—meeting rooms, coworking areas, private offices, phone booths, and event spaces—into a personalized business profile. This profile functions as a comprehensive room-booking environment where companies and teams can select suitable spaces 24/7, make bookings, pay, add services (catering, equipment rental, moderator), and submit detailed space inquiries.
24/7 Contextual AI support
Use a well-trained, deeply integrated workspace AI assistant that 24/7 resolves in real time up to 79.3%¹ of questions related to workspace booking, access, room equipment and billing in 25 languages, and offers context-based recommendations for finding the right meeting room, workstation or space package.
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Contextual AI Assistant
The context-aware AI assistant manages in real time up to 79.3%¹ of all workspace booking requests and up to 52.4%¹ of first-level user support questions for meeting and project rooms, analyzing the currently open room calendar, booking data, and usage patterns and automatically providing suitable workspace booking solutions. -
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Automated customer communication
Automated booking communication sends event-based notifications related to workspace usage to the right team member at the right time (in 25 languages) – confirmations, reminders, door access instructions, and changes to hot desks and meeting rooms – reducing manual office and facilities administration by up to 39.3%¹ and consolidating all communication into one booking platform. -
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24/7 Customer Support
Users of your workspaces have round-the-clock AI chat support available in 25+ languages that follows your room booking rules, guides them in booking rooms, desks, parking spaces and project areas, helps solve access and scheduling issues and ensures a smooth workplace experience, while reducing your office manager’s need for manual intervention by up to 59.3%¹.
Trusted Platform
A recognized all-in-one workspace booking platform, preferred by hundreds of modern office centers, coworking spaces and corporate headquarters. Replace fragmented room management, manual Excel schedules and standalone meeting room apps with a single cloud-based solution, and deliver a unified, top-tier room booking experience for your teams and visitors.
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Easy to Use
Ease of use 5/5 – the intuitive room calendar, visual floor plan view, and 24/7 multilingual user support guidance have cut workspace booking software adoption time by 60% and enabled 9 out of 10 office users to learn the main booking functions in under 30 minutes¹ (Capterra rating), without a complex implementation project. -
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Unrivaled Value Proposition
Anolla’s workspace booking software is a cost-effective and reliable investment in managing a modern office infrastructure. It carries a financial value rating of 4.7/5¹ and a functionality and reliability rating of 5/5¹ on Capterra. The solution uses usage-based pricing – you pay only for actual room usage and the volume of active bookings. There are no hidden administrative costs, and low-season or partial office occupancy risks are mitigated. -
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Real‑Time Support
Real-time support for workspace booking: a 24/7 context-aware AI agent that resolves up to 79.3%¹ of tickets related to booking, cancellations, resource reallocation, and space utilization optimization, together with automation integrations (door systems, calendars, visitor management), has raised user support satisfaction scores to 4.7/5¹. -
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Security and Compliance
Security and compliance in workspace management – data encryption, 24/7 monitoring and cloud backups protect room bookings, visitor records and access control data 90–95% more effectively than local servers, while the platform meets strict GDPR requirements so you can develop a smart work environment without data protection concerns.
Customer Experience
An overall rating of 4.8/5¹ and 99.96%¹ uptime confirm the reliability and high performance of the workspace booking software in both fast-growing coworking centers and international headquarters. Real customer stories show clear gains in space utilization efficiency, cost reduction and improved workplace experience – join organizations that optimize their office footprint based on data and never settle for compromises in their booking systems.
Customer Success 360°
Transform workspace management into a strategic partnership – Customer Success 360° brings together 24/7 context-aware booking support, space utilization analytics, and dynamic dashboards to anticipate meeting and project room needs, improve office occupancy efficiency, raise user satisfaction, and increase staff and visitor loyalty to your work environment.
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360° Personalization
360° personalization adjusts suitable workspaces for every user in real time according to their booking history, team preferences and work style – smart recommendations for available meeting rooms, focus areas, project zones and hot desks, quick-booking features and 24/7 chat support create a seamless “one click” workspace booking experience for the entire organization. -
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Customer Management
Workspace user management consolidates all bookers of rental spaces, company accounts and room usage history into a single real-time database – create smart segments (e.g. teams, departments, partner companies), add notes about meetings, projects and booking preferences, and personalize communication to strategically increase retention and room utilization. -
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Link Manager
Create and share unique booking links and QR codes for every meeting room, project area, open workspace, or private office – every intranet link, office info screen, access card, website button, or print ad becomes a direct link to workspace booking, making it easier for guests, teams, and clients to book rooms independently. -
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Online payments
Secure prepayments for workspace and meeting room rentals – integrated online payments confirm room bookings only after a successful prepayment or full payment, reducing last-minute cancellations and no-shows and protecting up to 100% of your coworking space, office building or conference centre rental income. -
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Automated Waitlist
The automated workspace waitlist fills newly available times around the clock – the booking system immediately notifies the next interested users about freed-up meeting rooms, project booths or shared work areas, noticeably increasing space utilization and minimizing idle time periods. -
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Translation Management
Offer every international team member and foreign guest a native-language workspace booking experience in 25+ languages – meeting room descriptions, equipment information (e.g. screens, video conferencing), prices and the user interface are localized instantly, breaking language barriers and increasing bookings from international teams and foreign markets.
Customer Loyalty Analytics
Workspace usage and loyalty analytics shows in real time which companies, teams and repeat bookers are your most valuable space users and which rooms, time slots and add-on services (e.g. parking, equipment sets) they prefer – this allows you to offer personalised pricing, optimise room occupancy and maximise rental income.
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Memberships
Create multi-tier workspace memberships and access levels – automate package management (day passes, dedicated desk plans, private office memberships, VIP meeting room access) while offering exclusive perks, longer-term rental options, and priority booking at each level; even a 5% increase in regular user retention can significantly boost workspace rental profits. -
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Passes and Tickets
Prepaid day passes, hour packages and meeting room usage passes ensure stable cash flow and repeat visits – automatic tracking of usages and room credits reduces the administrative burden to near zero, allowing coworking spaces, office clients and innovation campuses to focus on delivering a great experience instead of manual billing. -
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Recurring Subscriptions
Recurring subscriptions create automatically renewing workspace and office packages – for example a fixed number of meeting room hours per month, a set number of desks or a private office rental period – ensuring stable, predictable monthly rental income and uninterrupted access to rooms and add-on services. -
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Email Campaigns
Send targeted email campaigns to companies, team leaders, and room users – export dynamic user groups (e.g. frequent meeting room bookers, weekend event organizers, lapsed clients) to your marketing platform with one click and offer them time-limited deals, seasonally adjusted rental prices, and new workspace opening campaigns with measurably better results.
Booking Management
Manage all bookings for workspaces, meeting rooms, project areas, phone booths and event spaces, along with resources, notifications and activity logs from one “mission control” view – support both team-based and individual reservations, reduce manual effort, and gain a real-time overview of workspace occupancy, usage patterns and rental business dynamics.
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Group Bookings
Automated group bookings for coworking spaces – set participant limits for desks and meeting rooms, manage attendee lists in real time, and create recurring reservations for team meetings and project rooms without manual work. -
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Multi-Resource Booking
Unified booking of multiple workspaces and tools – allow teams to reserve a meeting room, project area, parking spot and presentation equipment in a single transaction, making office events and hybrid work packages smooth and transparent to manage. -
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Hourly and Daily Services
Manage every workspace usage scenario – from hourly meeting room bookings to day passes and long-term coworking rentals – in one flexible workspace booking software that adapts to your office concept and rental model. -
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Variable-Duration Services
Create flexible-duration bookings for meeting rooms and focus zones – let space users choose how long they check into a workspace or project area, increasing utilization, reducing downtime and optimizing office space usage. -
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Flexible Booking Rules
Your workspace, your ground rules – configure minimum and maximum duration for room bookings, cancellation and confirmation terms, advance booking windows, and manage a color-coded meeting room calendar in day, week, or month view to ensure transparent space usage.
Schedule Management
Consolidate the entire office workspace schedule – open-plan areas, private offices, meeting rooms and project zones – into a single dashboard; role-based access, synchronized room calendars and real-time updates ensure accurate space planning and reduce booking errors by up to 68.5%¹.
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Schedules
Workspace schedules sync the availability of meeting rooms and desk areas with your online calendar – set regular working hours, exception days, maintenance windows and internal company events in a few clicks, and the workspace booking calendar updates automatically in all views. -
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Time Blocking
Precise time blocking for workspaces – create one-time or recurring blocks for meeting rooms, focus booths, and project areas by setting exact times, dates, and weekdays to reserve rooms for internal meetings, maintenance work, or private team sessions. -
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Resource Management
Efficient management of workspaces and office equipment – link meeting rooms, desks, parking spaces and presentation equipment with specific booking resources and work modes, avoid double bookings and increase office space utilisation, room occupancy and rental income. -
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Access Management
Control access to workspaces and your booking hub – assign role-based permissions to teams, departments and community members for managing meeting rooms, coworking areas and private offices, and set up automatic notifications so each user only sees and modifies the rooms and bookings they are authorized for.
Mobile-first software
Mobile-first workspace booking software – a modern user interface, cloud-based sync, contactless check-in and instant app notifications allow teams to book meeting rooms, hot desks and project areas conveniently from any smart device.
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Cloud-based access
Cloud-based workspace booking software provides access to every meeting room, project area, and shared desk from any device and location with 99.96%¹ reliability – all bookings, room calendars, and usage statistics are automatically synchronized in real time. -
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Cross-platform ecosystem
The cross-platform workspace management ecosystem connects offices, coworking spaces, and meeting rooms across Mac/PC, iOS, and Android devices – start a room booking on a desktop computer and continue scheduling or editing it on mobile with the same smooth and intuitive user experience. -
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Admin app
An iOS and Android app designed specifically for workspace managers that delivers 100% of the web-based booking system’s functionality – manage meeting room schedules, approve bookings, unlock smart locks and control resource usage in real time from anywhere. -
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Client app
A client app for workspace users (iOS, Android, web) that makes booking meeting rooms, focus areas or project rooms ultra-fast – find available times, choose the right workspace, and confirm your booking in a few clicks while receiving instant notifications and a clear overview of your room usage. -
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Instant app notifications
Real-time in-app notifications give workspace managers and community leads an instant overview of all room-related activities – new bookings, room inquiries, cancellations, waitlist movements, and messages in both browser and mobile.
Personalized automated notifications
In your workspace booking software, automated notifications are configured by event, location and channel (email/SMS) – personalized messages for meeting room users, hot desk bookers and leased space tenants arrive at the right moment, maintaining your brand tone and enabling smooth self-service communication.
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Automated confirmations
The automatic confirmation flow reassures both the room booker and the office space manager – every meeting room, seminar room, or project room booking, change, and cancellation triggers an instant email and SMS confirmation, reducing confusion and double bookings. -
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Reminders
Automated SMS and email reminders reduce no-show meetings and idle workspaces by up to 14.9%¹ – the system reminds bookers in good time about upcoming room usage, ensuring teams, client meetings and workshops start punctually and as planned (SMS is delivered quickly and reliably even without internet). -
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Automatic feedback collection
Automatic feedback collection requests 5★ ratings and comments after every actual room use – whether it’s a meeting room, seminar area or shared office space – helping you measure the quality of the room experience and make data-driven decisions about workplace planning.
Dynamic pricing
The dynamic pricing module automates workspace prices based on time of day, season, room type, booker segment and occupancy – one of the market’s most advanced solutions for creating promotional offers, peak-hour rates, repeat-user discounts, event-based tariffs and VIP room pricing, maximizing the revenue potential of every meeting room and desk.
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Time-based special pricing
Time-based special pricing allows you to create automatic discounts based on duration, date, time, day of the week, room category and membership level – optimise occupancy of meeting rooms, hot desks and project areas, shift demand away from peak hours and increase total rental revenue with smart pricing. -
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Resource-based pricing
Space-based pricing in workspace booking software – configure flexible prices and booking lengths according to the usage profile and demand for desks, meeting rooms, project areas and focus rooms, so that every square meter of workspace fairly reflects its true value. -
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Discounted rates
Dynamic discounts for workspace bookings – activate off-peak tariffs, last-minute offers and quiet-hours discounts with a single switch, displaying an attractive reduction alongside the crossed-out previous price to increase space utilisation and steer booking decisions.
Data-driven analytics
Make your office space strategy data-driven – workspace booking software consolidates real-time utilisation data for desks, meeting rooms and project areas, connects to Google Analytics, GTM and Pixel, and lets you export raw data to BI and ML tools to optimise space planning, booking policies and user journeys.
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Real-time statistics
Track workspace usage in real time – an interactive dashboard shows, down to the second, room occupancy, booking volume, booking behaviour patterns and meeting room rotation so facility managers can quickly make data-driven decisions about workplace planning and office cost optimisation. -
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Web analytics integrations
Connect workspace bookings with web analytics – integrate your workspace booking software seamlessly with Google Analytics, Google Tag Manager and Meta Pixel to track the performance of office space booking campaigns, measure booking funnel conversions and optimize the digital user journeys for hybrid work and space utilization. -
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BI & AI readiness
Unlock the full potential of your workspace data – export raw room utilisation data at any time to Excel, Google Sheets or directly into BI and AI tools to run in-depth analyses, forecast desk demand, model the optimal number of meeting rooms and design a data-driven office strategy.
Questions and answers: Anolla software
Comprehensive answers to common questions about Anolla workspace booking software – you get a quick overview of features, implementation, integration options and pricing so you can make an informed decision about adopting a modern workplace management, hybrid work organization and smart office space booking solution.
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keyboard_arrow_downHow is Anolla different from conventional workspace booking software?Standard workspace booking calendars only provide time scheduling, while Anolla is a complete all-in-one workspace management and booking platform for business centers, serviced offices, coworking spaces, and conference centers. Anolla brings together workspace bookings, lease management, customer relationship management (CRM), room utilization analytics, and automated workflows in one tool. Unlike static calendar solutions, Anolla uses AI-based recommendations to optimize workspace load, manage bookings, and forecast space usage. The platform supports dynamic pricing based on room type, capacity, season, and demand. Within the same system you can manage hourly meeting room bookings alongside multi-day rental periods for desks, offices, seminar rooms, and project areas in parallel.
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keyboard_arrow_downDoes Anolla support hourly and multi-day workspace room bookings at the same time?Yes, this is one of Anolla’s most important competitive advantages in the workspace booking software market. Unlike many solutions for booking meeting rooms and desks, Anolla does not force you to choose only an hourly or only a day-based model. The platform simultaneously supports hourly bookings for meeting rooms, phone booths and project spaces, as well as multi-day or long-term rental periods for desks, private offices and seminar rooms. You can also manage variable-duration room usage such as event days, trainings and conferences. All bookings are grouped under a single admin account and displayed in one central workspace overview calendar, which is ideal for hybrid space models such as coworking centers, office hotels, studios, rental halls and consulting centers.
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keyboard_arrow_downHow does the Anolla AI assistant reduce administrative workload and human errors for workspace bookings?Anolla’s automated workspace customer support AI assistant works 24/7 and answers bookers’ inquiries in Estonian and other languages. The virtual room management assistant automatically resolves up to 79.3%¹ of all standard inquiries about workspaces and rental areas, such as meeting room availability, additional services, prices, and booking changes. The AI assistant also covers up to 52.4%¹ of first-level technical support questions related to door access systems, self-service check-in, payment solutions, and user accounts – all without administrator intervention. Automated notifications for bookers, reminders, access code delivery, and room usage confirmations reduce workspace management staff time by up to 39.3%¹ and minimize the risk of human errors in double-booking rooms or sharing access rights.
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keyboard_arrow_downHow does Anolla’s dynamic pricing module help workspace operators optimize their prices?Anolla’s dynamic pricing module automates the pricing strategy for meeting rooms, desk rentals and private offices according to the goals of a business centre or coworking space. The space manager can create flexible pricing rules that adjust workplace rental prices based on time of day, day of week, season, occupancy, room type or customer segment. All price adjustments are applied in real time according to predefined business logic, without manual intervention. The system helps fill low-demand periods with more attractive rates and increase prices for meeting rooms, auditoriums or seminar areas during peak hours, major events or high-occupancy periods. This kind of intelligent space pricing strategy simultaneously increases workspace occupancy, revenue per square metre and the profitability of the entire space portfolio.
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keyboard_arrow_downIs Anolla suitable both for a small office and for multi-location workspace operators?Yes, Anolla workspace booking software is designed to scale from a small studio to a globally distributed coworking network. An office that manages a few meeting rooms or rental cabins can start with a powerful free plan that covers a basic booking calendar, self-service room reservations and essential client management. Multi-location business centers, office-hotel chains and coworking operators can use centralized space portfolio management, with unlimited locations, rooms and admin users under a single account. The platform provides flexible role- and location-based access control (RBAC), allowing you to assign separate roles to each business center manager, space coordinator, accountant and front-desk team, while ensuring secure access only to the rooms and data relevant to them.
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keyboard_arrow_downWhat workspace management tools does Anolla integrate with?The Anolla workspace booking platform is built with an API-first architecture, enabling deep and flexible integrations across the entire workspace management chain. For payment processing, there is a direct integration with Stripe, allowing automated prepayments for meeting rooms, seminar rooms, day passes for hot desks, and long-term rental agreements. For analytics, Anolla supports integrations with Google Analytics, Google Tag Manager, and Meta Pixel, providing detailed insight into the booking journey, space utilization, and the effectiveness of sales channels. The platform also enables exporting raw data to BI and machine learning tools to analyze revenue per square meter, booking trends, and customer segments. A powerful public API and ready-made integrations with other space management, CRM, accounting, and access control systems make Anolla the central hub of the entire workspace ecosystem.
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keyboard_arrow_downWhat does the free plan include and what do the paid workspace management features add?Anolla’s free plan includes all the core features needed to launch workspace booking, meeting room scheduling and self-service room reservations. This level is ideal for small offices, studios, private practices and emerging coworking spaces that want to adopt online booking quickly. Paid plans add unlimited automation for user notifications, payment reminders and access code delivery, advanced integrations with door access, accounting and CRM systems, as well as customer loyalty modules such as recurring client packages, credit and points systems and personalized pricing for frequent bookers. This enables any workspace operator to choose the optimal feature set for their space model and growth stage.
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keyboard_arrow_downHow does Anolla’s usage-based pricing reduce business risks for workspaces?Anolla’s usage-based pricing model is specifically designed to reduce business risks for workspace operators, coworking centers and event space managers. Workspace operators do not have to pay high fixed monthly fees for booking software during low season, summer periods or months with volatile demand when booking volumes are temporarily smaller. Platform costs always scale in proportion to actual room usage, number of bookings and active client volume. This model is particularly suitable for seasonal seminar centers, project-based studios, event venues and flexible workspace providers where booking volumes can fluctuate significantly from month to month.
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keyboard_arrow_downHow quickly can I start working with Anolla workspace booking software?Getting started with Anolla’s workspace booking platform usually takes just a few minutes, and the entire setup process is guided by a 24/7 context-aware AI assistant that helps you add workspaces, meeting rooms, desks and packaged products. The Capterra ease-of-use rating is 5/5¹, which means that most office managers, business center coordinators and coworking space administrators master the main workspace management functions in under 30 minutes¹. During the standard setup flow, you create room categories, pricing tables, booking rules, the online booking view and automated notifications, allowing the spaces to go on sale almost immediately.
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keyboard_arrow_downWhat makes Anolla’s workspace booking platform a future-proof solution?Anolla is a future-proof workspace booking and management platform thanks to its scalable modular architecture that fits into the fast-evolving flexible work environment ecosystem. Cloud-based infrastructure and AI-driven learning enable the platform to continually adapt to new ways of working, hybrid offices and space usage patterns. Unlike rigid space management software, Anolla is built around a powerful API that makes it easy to add new booking channels, space utilization analytics and marketing tools. The modular platform also supports an IoT ecosystem, including smart access control, access card and PIN management, self-service check-in kiosks, door-side room display calendars, sensor-based room usage measurement and rental asset management (projectors, equipment, parking spaces). This architecture allows workspace operators to continuously integrate the latest technologies and keep their room booking and management system at the forefront of the market.
¹ Percentages are approximate indicators calculated based on our historical and current data. These figures are based on client feedback, surveys, and other analyses. The final result may differ. The outcome depends on the specific scope and sector of the application.
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