Therapy scheduling software

Therapy appointment software

Anolla helps therapists and counselling practices manage online bookings, recurring sessions, calendars and availability in one place. Let clients schedule appointments anytime while reducing administrative work.

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Therapy practice management software

Run your therapy centre or private practice with flexible software that adapts to your workflow. Configurable settings, integrations and AI assistance help your team manage daily operations efficiently.

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    Add-on modules

    Tailor your therapy appointment software to the way your practice works. Add the features you need with one click, automate routine tasks, and reduce manual administration without complex setup.
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    Scalable data management

    Manage unlimited therapy rooms, locations, therapists, services, and clients. Appointments, calendars, and client information stay organized in one secure, central workspace.
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    IoT Ecosystem

    Anolla supports automated workflows that connect online appointment booking with your physical practice, including access control and smart lighting. This enables 24/7 self-service and helps therapy facilities operate more independently.

24/7 Sales Agent

Offer clients 24/7 self service through an online booking system for therapists. They can find the right service and available appointment, book a therapy session, submit an inquiry, or contact you with a specific request.

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    Service marketplace

    List your therapy services on the marketplace so potential clients can discover and book them more easily. Increase your visibility across digital channels without adding to your marketing workload.
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    Quotes and orders

    Manage pricing inquiries and service requests in one place, and prepare quotes quickly so valuable client needs are not overlooked and your practice can make the most of every growth opportunity.
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    Interactive Business Profile

    Bring your services, availability, and booking options together in a personalized business profile. Clients can book therapy sessions, submit requests, make payments, and ask for a quote at any time.

24/7 Contextual AI support

Use Anolla’s integrated AI assistant at any time of day. Multilingual guidance and personalized recommendations save time, simplify practice administration, and help you deliver a smoother client experience.

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    Contextual AI Assistant

    The context-aware AI assistant handles many common support questions automatically and helps resolve more technical follow-up requests. By considering each user’s query, account activity, and relevant data, it provides faster, more accurate answers.
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    Automated customer communication

    Keep clients informed with automated, personalized messages triggered by events such as a new therapy session booking, rescheduling, or cancellation. Multilingual communication is securely managed and documented within the therapy scheduling software.
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    24/7 Customer Support

    Give clients access to AI chat support around the clock and in most major languages. The assistant answers common questions, guides clients through online booking, and helps resolve issues even when your team is unavailable.

Trusted Platform

A trusted all in one platform chosen by hundreds of professionals. Replace multiple tools with one therapy booking system and give clients a smooth appointment scheduling experience.

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    Easy to Use

    The online booking system for therapists is designed for quick setup and straightforward daily use, with no technical expertise required. An intuitive interface and 24/7 multilingual guidance help therapists and administrators start managing appointments with ease.
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    Unrivaled Value Proposition

    Anolla’s usage-based pricing means you pay only for what your therapy practice or clinic actually needs. There are no hidden fees, and the therapy scheduling software scales smoothly as your caseload and services grow.
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    Real‑Time Support

    Real-time support helps resolve questions about appointments and administrative tasks quickly. A context-aware AI agent handles many common requests and works with automation integrations to reduce manual work for therapists and clinic staff.
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    Security and Compliance

    Anolla helps protect client and practice data with encryption, continuous monitoring, and cloud-based backups. The therapy appointment software supports GDPR compliance, giving you greater confidence as you grow your private practice or counselling clinic.

Customer Experience

Client stories, user feedback, and measurable results show how Anolla helps therapy providers streamline daily operations, create a smoother booking experience, and support sustainable practice growth.

Customer Success 360°

Turn client communication into a more thoughtful and collaborative experience. Customer Success 360° combines context aware support, analytics, and flexible integrations to help you understand client needs and build lasting satisfaction and loyalty.

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    360° Personalization

    360° personalization adapts how services are displayed based on each client’s previous activity and preferences. Smart recommendations, quick selections, and 24/7 chat support make booking therapy sessions simple.
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    Customer Management

    Keep therapy client contact details, notes, and other relevant information in one real-time system for more personalized communication and better-managed client relationships.
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    Bookings for website and sharing

    Share booking links and QR codes on your website, social media, or printed materials so clients can schedule therapy sessions in just a few steps.
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    Online payments

    Let clients pay securely for therapy sessions when they book. Appointments are confirmed once payment is received, helping your private practice reduce no-shows and protect revenue.
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    Automated Waitlist

    An automated waitlist helps fill cancelled therapy sessions quickly. Clients receive notifications about newly available appointments around the clock, improving schedule occupancy and making better use of therapists’ time.
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    Translation Management

    Let clients book therapy sessions in their preferred language. Service descriptions, the booking interface, and notifications adapt to a central language setting, creating a smoother experience for international clients. The online booking system for therapists also supports multiple currencies and time zones for practices operating across different countries.

Customer Loyalty Analytics

Use client retention analytics to identify returning clients and their preferred therapy services, helping you make informed decisions about pricing, communication, and appointment availability.

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    Memberships

    Create tiered membership programs for therapy services. Clients can move between membership levels automatically, while each tier can include tailored terms for sessions, multi-visit packages, and passes.
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    Passes and Tickets

    Offer prepaid session packages and multi-visit passes to encourage repeat bookings and create more predictable cash flow, with each visit tracked automatically.
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    Recurring Subscriptions

    Create automatically renewing therapy packages that support consistent client attendance and provide your private practice with more stable monthly revenue.
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    Email Campaigns

    Create targeted email campaigns for specific client groups, export segments to your marketing platform in one click, and see which messages perform best.

Online booking system for therapists

Give clients a simple way to book individual, group or recurring therapy sessions online. Manage appointments, notifications and activity logs from one clear view while reducing manual administrative work.

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    Group Bookings

    Schedule group therapy sessions, set participant limits, and track attendance lists in real time, including for recurring sessions.
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    Multi-Resource Booking

    Book multiple resources in one step, such as a therapist, therapy room, and equipment, to coordinate sessions and treatment packages without scheduling conflicts.
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    Hourly and Daily Services

    Manage every therapy service in one scheduling system, from brief consultations to extended appointments, with availability tailored to your practice.
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    Variable-Duration Services

    Offer both standard therapy sessions and flexible appointment lengths, allowing clients to choose from the duration options you define.
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    Flexible Booking Rules

    Set booking deadlines, cancellation terms, and approval requirements for your private practice, then manage appointments in a color coded daily, weekly, or monthly calendar.

Therapy scheduling software

Coordinate therapist availability, working hours, treatment rooms, resources and locations from one central calendar. Real-time updates and role-based permissions help your team prevent scheduling conflicts and keep every session organised.

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    Schedules

    Therapist scheduling software connects practitioner and therapy room availability to an online calendar, making it easy to add regular working hours and one off exceptions.
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    Time Blocking

    Block one off or recurring periods for a therapist, room, or other resource, with precise dates, times, and weekdays to match your schedule.
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    Resource Management

    Manage limited resources, assign therapy rooms and equipment to specific services, and prevent overlapping appointments or double bookings.
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    Access Management

    Give staff access only to the features, resources, and locations they need, and customize automated notifications to support a controlled practice workflow.

Mobile-first software

Mobile-first therapy scheduling software makes it easy to manage sessions, clients, and calendars from any device. An intuitive interface, cloud synchronization, and instant app notifications keep your private practice running smoothly.

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    Cloud-based access

    Access your therapy scheduling software securely from any location and device. Data stays automatically synced, while performance and security are continuously monitored so you can focus on managing your therapy services.
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    Cross-platform ecosystem

    Manage your therapy practice schedule across Mac, PC, iOS, and Android. Start a task on one device and continue on another with a consistent, user-friendly experience.
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    Admin app

    A mobile app for therapy practice managers and therapists (iOS and Android) that offers 100% of the web version’s functionality – manage therapy sessions, client waitlists, room usage, and payments in real time and receive instant app notifications about all changes, wherever you are.
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    Client app

    Give clients a convenient way to view and manage therapy sessions online or on mobile. Available on iOS, Android, and the web, the client app provides quick access to appointments, simple self-service options, and instant notifications.
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    Instant app notifications

    Stay informed about therapy appointments with real-time notifications. Receive instant updates about bookings, requests, cancellations, and messages in your browser or on your mobile device.

Personalized automated notifications

Configure automated email and SMS notifications by event, location, and communication channel. Clients and therapists receive the right information at the right time, with every message tailored to your practice and brand.

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    Automated confirmations

    Keep your schedule accurate by confirming important actions automatically. The therapy booking system sends clients and staff email or SMS confirmations for new appointments, schedule changes, cancellations, and other key updates.
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    Reminders

    Automated SMS and email reminders help reduce missed therapy sessions. Clients receive timely appointment notifications, and text messages reach them quickly even without an internet connection.
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    Automatic feedback collection

    After a therapy appointment, the system can automatically ask the client for a rating and comments. The feedback collected provides practical insights for continuously improving your services.

Dynamic pricing

Automatically manage therapy service pricing based on time, season, client group, or resource. Flexible pricing tools support promotions, special rates, and event-based discounts, helping your practice maintain control over revenue.

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    Time-based special pricing

    Create discounts and special rates based on session length, date, time, day of the week, service, or client membership. This helps your private practice plan demand more effectively and manage pricing with greater precision.
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    Resource-based pricing

    Set flexible fees and session lengths based on therapist experience, service type, or demand, so clients always see clear and accurate pricing when they book.
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    Discounted rates

    Create discounted rates in seconds and display the original fee with a strikethrough, making special offers for therapy sessions easy to notice and compare.

Data-driven analytics

Manage your therapy practice with real-time insights, connect Google Analytics, Google Tag Manager, and Meta Pixel, and export data to BI or machine learning tools to analyze pricing, services, and the client journey.

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    Real-time statistics

    View up-to-date revenue, service usage, and new client data from one dashboard to make faster, evidence-based decisions for your private practice or therapy center.
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    BI & AI readiness

    Explore your practice data in greater depth by exporting it to Excel, Google Sheets, or directly to BI and AI tools for forecasting and detailed reporting.

Flexible pricing

Choose transparent, usage-based pricing with no hidden fees that adapts to your therapy practice's booking volume and seasonal demand.

Free software

Start risk-free with the essential tools to create an efficient workflow for scheduling and managing therapy appointments.

0€
Create Free Account

Package includes

Paid features

Start with free software and activate paid features as needed and as your business grows.

Paid features

Anolla usage statistics

These metrics are aggregated from anonymized Anolla usage data, therapy scheduling software configurations, the feature catalogue, in-app ratings, and service monitoring. The figures reflect actual usage and configuration, not guaranteed results for any individual therapy practice.

Officially supported languages

26
The number of languages officially supported across Anolla’s user interface, automated notifications, AI assistance, and customer support workflows.
Source and method
Source:
Anolla software configuration.
Method:
Counts actively supported languages whose localized user interface and notifications are in use in production.
Last updated:

Overall in-app user rating

4.8/5
The weighted average of in-app user ratings, based on workflow feedback, support conversations, and feedback analytics.
Source and method
Source:
Anolla in-platform feedback and anonymized usage data.
Method:
The weighted average of ratings from workflows, conversations, and feedback analytics is calculated.
Last updated:

Measured platform uptime

99.96%
The measured availability of Anolla’s core public services, based on continuous service monitoring.
Source and method
Source:
Anolla monitoring data.
Method:
Successfully completed monitoring checks are compared with all monitoring checks performed.
Last updated:

AI support availability

24/7
The availability of the AI assistant for providing automated guidance and helping therapists resolve common queries.
Source and method
Source:
Anolla software configuration and service monitoring.
Method:
It is verified whether the AI support service is configured to be available around the clock.
Last updated:

AI-resolved support chats

79.3%
The percentage of support chats resolved by the AI assistant without intervention from a customer support agent.
Source and method
Source:
Anolla anonymized AI and support usage data.
Method:
An inquiry is considered resolved if no follow-up inquiry or support ticket on the same topic was created for the same session or account.
Last updated:

Advanced features activated via self-service

12
The number of optional features that therapy providers can activate with one click through self-service settings.
Source and method
Source:
Anolla software configuration.
Method:
Active add-on features that customers can activate through self-service are counted in the feature catalog.
Last updated:

Full online payment flow with prepayment

100%
The prepayment percentage required before confirming a therapy session booked through the integrated online payment flow.
Source and method
Source:
Anolla payment configuration.
Method:
It is verified whether a booking with integrated online payment is confirmed only after the full booking fee has been paid.
Last updated:

Core feature coverage in mobile apps

99%
The percentage of core web platform features supported in Anolla’s iOS and Android mobile apps for managing therapy appointments on the go.
Source and method
Source:
Anolla feature catalog and release/QA checks.
Method:
The core features supported in the mobile applications are compared with the web platform's core feature catalog.
Last updated:

Unedited AI-generated support responses

52.4%
The percentage of AI-generated support ticket responses that required no substantive rewriting by the technical support team.
Source and method
Source:
Anolla anonymized AI and support usage data.
Method:
AI-generated responses are compared with responses edited or manually replaced by technical support.
Last updated:

Management accounts using automated notifications

90%
The percentage of active therapy practice management accounts using automated notifications for bookings and therapy sessions.
Source and method
Source:
Anolla anonymized usage data.
Method:
Active management accounts in which the automated email or SMS notification add-on is enabled are counted.
Last updated:

Independently completed initial setup

85%
The percentage of new users who set up their therapy scheduling software account online without additional training or help from customer support.
Source and method
Source:
Anolla anonymized usage data.
Method:
Completion of the account, schedule, service, and initial booking flow setup steps by new users is verified.
Last updated:

Active accounts using advanced features

41.2%
The percentage of active accounts using at least one advanced feature to improve or automate workflows in a private practice or counselling clinic.
Source and method
Source:
Anolla anonymized usage data.
Method:
Active accounts with at least one enabled add-on feature are compared with all active accounts.
Last updated:

Anolla ratings on Capterra

In addition to Anolla’s anonymized usage data, the independent software review platform Capterra collects verified user feedback about Anolla. The ratings below show how customers evaluate their experience with the therapy appointment software.

★★★★★
5.0/5

Ease of use

★★★★★
5.0/5

Features and functionality

★★★★★
4.7/5

Value for money

Ratings are based on user reviews from the independent software portal Capterra.

Frequently asked questions

Find answers to common questions about Anolla's therapy scheduling software so you can compare your options, make an informed decision, and get started with confidence.

  • keyboard_arrow_downHow is Anolla different from traditional therapy booking software?
    Basic booking tools often offer little more than appointment selection and calendar management. Anolla is a comprehensive, AI-powered therapy appointment scheduling platform that brings appointment booking, client relationship management, automation, flexible pricing, and online payments together in one place. It supports both hourly and multi-day bookings, works on the web and in mobile apps, can be used across different countries, and provides multilingual access. Its flexible setup makes Anolla suitable for independent therapists, private practices, counselling clinics, and larger therapy organizations.
  • keyboard_arrow_downDoes Anolla support simultaneous hourly therapy sessions and multi-day therapy packages?
    Yes. This flexibility is one of Anolla's key advantages in the therapy scheduling software market. Unlike many scheduling systems for private practices, Anolla does not force psychologists, psychotherapists, or counselors to choose between hourly and daily bookings. The platform can manage standard 50 to 90-minute therapy sessions alongside multi-hour coaching appointments, multi-day therapeutic retreats, training courses, and intensive programs. Practice owners can offer services of varying lengths, including initial assessments, follow-up appointments, crisis counseling, and extended psychotherapy sessions. Every appointment appears in one central therapy scheduler, providing a clear view of therapist availability, therapy room occupancy, and online session times. Anolla is particularly well suited to hybrid practices that combine in-person and online therapy, group sessions, training, and retreats.
  • keyboard_arrow_downHow does the Anolla AI assistant reduce the administrative workload and human errors in a therapy practice?
    Anolla's AI assistant provides automated client support around the clock and can resolve a large share of chat enquiries. Automated communication reduces repetitive administrative work, helps prevent human error, and gives you more time to develop your therapy practice and support clients.
  • keyboard_arrow_downHow does Anolla’s dynamic pricing help therapy practices offer clients optimized therapy rates?
    Anolla's dynamic pricing module automates pricing based on session type, demand, and client segment. Psychotherapists, coaches, and counselling clinics can create rules that adjust fees for individual, group, couples, or online therapy according to the time of day, day of the week, season, booking lead time, or client group, such as returning clients, corporate clients, or students. Changes are applied automatically according to the private practice's business rules, eliminating manual price-list updates. Lower rates can help fill quieter appointment times, while higher rates during peak periods, such as evenings and weekends, can improve margins. This helps increase therapy room occupancy, make better use of practitioners' time, and support the overall profitability of the practice.
  • keyboard_arrow_downIs Anolla suitable both for an independent therapist and multi-location therapy centers?
    Yes. Anolla is designed to scale from an individual psychologist's private practice to a multi-location therapy clinic. A solo therapist or coach can begin with a feature-rich free plan that includes essential tools such as online booking, a therapy calendar, automated reminders, and basic client management. Larger therapy centers, psychology clinics, mental health providers, and clinic groups can centrally manage therapists, counselors, group facilitators, and rooms within one scheduling system. The platform supports unlimited therapy rooms, service locations, and users, including therapists, administrators, and client support staff. Role-based and location-based access control helps organizations manage permissions appropriately when working with sensitive mental health information.
  • keyboard_arrow_downWhich therapy practice tools and platforms does Anolla integrate with?
    Anolla's therapy scheduling software uses an API-first architecture for flexible connections with practice management tools and digital platforms. A direct Stripe integration supports online payments and prepayments for individual therapy, group sessions, and therapy packages. For marketing and practice analytics, Anolla connects with Google Analytics, Google Tag Manager, and Meta Pixel, helping you monitor the booking journey, conversion rates, and campaign performance. Practices can also export raw data to BI and machine learning tools to examine client journeys, appointment occupancy, and booking patterns. A powerful public API and custom integrations make it possible to connect Anolla with billing software, health information systems, teletherapy platforms, client portals, and other services.
  • keyboard_arrow_downWhat does the free plan include and what do the paid features add in a therapy system?
    Anolla's free plan includes the essential features an independent therapist or small private practice needs to get started smoothly: an online booking form, a therapy session calendar, basic client record management, email reminders, and straightforward reporting. It is ideal for psychotherapists, coaches, and counselors who are starting out and want to automate appointment booking while reducing phone enquiries. Paid features add unlimited automation, including personalized follow-up email sequences, intake questionnaires, and therapy journal reminders, along with advanced integrations for payments, analytics, accounting, and telehealth platforms. Client retention tools also support therapy packages, recurring payments, and flexible discounts for returning clients and corporate agreements.
  • keyboard_arrow_downHow does Anolla’s usage-based pricing help a therapy practice reduce business risk?
    Anolla's usage-based pricing model is designed to reduce financial risk for therapy practices, psychology clinics, and coaching studios. Practitioners do not have to pay a high fixed monthly fee for full-featured therapy software during periods of lower client demand. Instead, the cost of the booking software scales with actual booking volume. When fewer therapy sessions are scheduled, system costs also decrease. This model is particularly suitable for seasonal therapy programs, retreats, project-based mental health services, and practices where demand fluctuates during the summer or periods of economic uncertainty.
  • keyboard_arrow_downHow quickly can I get my therapy practice up and running with Anolla?
    Getting started is quick, with a context-aware AI assistant available 24/7 to guide setup. Most users can configure their account independently within minutes and begin using the online booking system for therapists with minimal disruption.
  • keyboard_arrow_downWhat makes Anolla’s therapy booking platform a future-proof solution?
    Anolla is future-ready therapy scheduling software built on an extensible modular architecture and cloud infrastructure that can evolve with the mental health services market. The platform uses AI-assisted learning to improve booking flows, optimize practice capacity, and reduce cancellations. Unlike rigid scheduling systems, Anolla is built around a robust API, allowing developers and clinics to create custom solutions and connect the therapy software with healthcare and administrative systems. Its modular platform can also support IoT applications, including access control for therapy rooms, equipment rental management for items such as biofeedback and relaxation devices, and sensors that monitor room usage. This architecture allows Anolla to integrate emerging technologies while helping practices keep their tools competitive and aligned with changing market and regulatory requirements.

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