Meeting scheduling software

Meeting scheduling software and booking system

Let clients book meetings online with Anolla's cloud based scheduling software. Manage team availability, sync calendars and video calls, and automate reminders for consultations, sales appointments, demos and client meetings.

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All-in-one meeting management software

Manage your entire meeting workflow in one flexible platform. Configure booking rules, connect calendars, automate CRM updates and adapt the software as your team, services and meeting volume grow.

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    Add-on modules

    Extend your meeting scheduling software with optional modules whenever your workflow requires them. Activate features in one click to automate routine scheduling and administration, reduce manual work, and support business growth without complex setup.
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    Scalable data management

    Scale as your business grows by adding unlimited locations, team members, meeting types, and clients. Manage appointments, calendars, and customer information from one central meeting booking system.
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    IoT Ecosystem

    Anolla provides an automation layer that connects online booking and calendar management with physical operations, including access control, smart lighting, and other integrated services. Offer 24/7 self-service while keeping workflows running autonomously.

24/7 Sales Agent

Turn your meeting booking system into a 24/7 virtual sales channel that matches, in real time, your consultations, business meetings and demo sessions with the right client – for instant online booking, quote requests or complex project meeting arrangements.

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    Service marketplace

    Make your meetings and services easier for potential clients to discover through the marketplace. Increase your visibility across digital channels without extra marketing work, especially while building your online presence.
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    Quotes and orders

    Accept lucrative consultation requests and business meeting bookings – respond to price inquiries with structured offers, confirm meeting times directly in the booking software, and increase the volume of project and strategy meetings along with a loyal client base.
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    Interactive Business Profile

    Bring all your business meetings, consultations, and team calendars together in a single interactive business profile – a complete booking environment where clients can choose the meeting format (online meeting, on-site consultation, group session), book a suitable time, pay for the service, and submit detailed meeting booking requests 24/7.

24/7 Contextual AI support

Support your team with a deeply integrated, multilingual AI assistant available around the clock. It provides relevant guidance, saves time, and helps create a smoother customer experience throughout the meeting booking process.

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    Contextual AI Assistant

    The context-aware AI assistant automatically handles many common support requests and helps resolve more technical follow-up questions. It uses customer queries, account activity, and relevant data to provide faster, more personalised answers.
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    Automated customer communication

    Automated customer communication sends scheduled, personalised notifications to the right people at the right time based on meetings and other events. Manage multilingual messages securely in one place while keeping a clear communication history.
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    24/7 Customer Support

    Give your clients access to AI chat support at any time and in most major languages. The assistant answers recurring questions, guides clients through the online meeting booking process, and helps resolve issues outside your business hours.

Trusted Platform

A recognized all-in-one appointment booking software – the preferred choice of hundreds of consulting firms, training companies, medical providers and counseling centers. Replace fragmented calendar apps, email-based scheduling and standalone video meeting tools with a central booking platform and offer clients a high-quality, smooth and professional appointment-planning experience.

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    Easy to Use

    Anolla's meeting booking software is quick to implement and easy to navigate, even for teams that want to avoid complicated configuration. Multilingual guided support is available 24/7, helping most teams set up their account independently and start managing meetings quickly.
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    Unrivaled Value Proposition

    Anolla's usage based pricing means you pay only for the meeting booking and scheduling features you need. There are no hidden fees, and the meeting scheduling software scales smoothly as your business and meeting volume grow.
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    Real‑Time Support

    Anolla provides real time support to keep meeting scheduling and booking management running smoothly. A context aware AI agent answers common questions and works with automated workflows to reduce manual tasks.
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    Security and Compliance

    Anolla helps protect your meeting, client, and team data with encryption, continuous monitoring, and secure cloud backups. This GDPR compliant meeting booking software provides dependable data protection so you can focus on growing your business.

Customer Experience

Customer stories, user feedback, and measurable results show how Anolla makes meeting management more efficient, improves the booking experience, and supports sustainable business growth.

Customer Success 360°

Turn meeting scheduling software customer service into a strategic time management partnership – The Customer Success 360° solution combines 24/7 context-aware support, meeting analytics, attendance reports and dynamic booking interfaces. This allows you to prevent peak-time overbooking, optimize advisors’ and consultants’ schedules, and increase customer satisfaction and the number of repeat bookings.

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    360° Personalization

    360° personalization adapts the right meeting time, format and channel in real time for each customer based on their booking history, preferred time windows and meeting type. Smart time suggestions, one-click booking links, automatically added video meeting details and 24/7 chat support create a seamless experience for individual consultations, group meetings and recurring advisory sessions.
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    Customer Management

    Meeting customer management (CRM) consolidates all data on contacts who book meetings into a single real-time database – segment business clients and participants into dynamic groups, add strategic notes to meetings, personalise follow-up communication and increase repeat bookings with every event you host.
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    Bookings for website and sharing

    Shareable meeting booking links and QR codes turn every website button, webinar invite, calendar reminder or sales email into a shortcut to a confirmed appointment – every prospect reaches your online meeting, demo or consultation with a single click.
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    Online payments

    Let clients make a secure prepayment when booking a meeting. The booking is confirmed once payment is received, helping you reduce no shows, protect revenue, and manage paid appointments with confidence.
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    Automated Waitlist

    An automated waitlist helps fill cancelled meeting slots quickly. The meeting booking system notifies clients about newly available times around the clock, improving calendar occupancy and reducing lost booking opportunities.
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    Translation Management

    Let clients book meetings in their preferred language. Service descriptions, the booking interface, and notifications follow one language configuration, creating a consistent experience for international clients. Anolla supports businesses operating across multiple countries, currencies, and time zones.

Customer Loyalty Analytics

Customer loyalty analytics shows in real time which company accounts, teams or contacts book the most meetings, which meeting formats they prefer and how frequently they participate – enabling you to offer personalized booking policies, preferential terms and priority time slots that maximize calendar utilization and revenue per client.

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    Memberships

    Manage tiered client programs built around your meetings and services. Automated membership levels let you offer selected clients special terms for services, multi visit passes, and admission packages.
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    Passes and Tickets

    Prepaid meeting passes and session cards give the client a fixed number of consultations, strategy meetings or coaching sessions in advance – the system automatically tracks used appointments, cutting manual administration, ensuring a predictable booking pipeline and motivating clients to use their full allotted volume.
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    Recurring Subscriptions

    Recurring subscriptions create automatically renewing meeting package contracts that lock in regular meeting times, coaching sessions or executive status meetings – monthly recurring invoices and automatically extended time blocks ensure a stable meeting schedule and predictable revenue.
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    Email Campaigns

    Smartly targeted meeting email campaigns let you invite exactly the right contacts to a strategic meeting, product demo or webinar – export dynamic customer segments directly to your email marketing platform, send personalized booking invitations and accurately measure which campaigns generate the most confirmed meetings.

Online meeting booking system

Manage appointments, demos, online calls, attendee confirmations and automated notifications from one central dashboard. Coordinate time zones, meeting rooms and video conference links while supporting both individual and group bookings with real-time visibility across your organisation.

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    Group Bookings

    Automated group meeting bookings – set participant limits, manage real-time participant lists, and schedule recurring group meetings to fill your consulting or team sessions to maximum capacity.
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    Multi-Resource Booking

    Accurate multi-resource meeting booking – let clients reserve several meeting rooms, video conferencing systems, facilitators or consultants in a single booking, making business meetings, trainings and package solutions extremely easy to plan.
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    Hourly and Daily Services

    Manage all types of meetings – from short online consultations to multi-day strategy sessions – in a single flexible booking platform that supports hourly consultations, full-day workshops, and conference meetings alike.
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    Variable-Duration Services

    Create variable duration meetings – let clients choose the length of a counseling session, coaching, consultation or team meeting themselves, to offer a personalized booking experience and increase the utilization of the meeting schedule.
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    Flexible Booking Rules

    Configure booking rules for your appointments – define advance booking deadlines, cancellation and confirmation terms to manage the flow of consultations, client meetings, and team sessions, and track your full booking portfolio in a color-coded calendar with day, week, or month views.

Meeting planning software

Coordinate working hours, meeting rooms, team members and other resources from one scheduling view. Role based permissions and real-time updates keep calendars accurate, prevent conflicts and give your team control over every booking.

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    Schedules

    Meeting schedules are automatically synchronized with the online calendar – set up regular appointment slots, exceptions, one-off consultations, or special meetings in just a few clicks and let the system refresh all calendars in real time.
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    Time Blocking

    Flexible time blocking for meetings – create single or recurring blocks for advisors, consultants, meeting rooms or video calls using precise date, time and weekday filters to steer all booking flow for meetings according to your priorities.
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    Resource Management

    Efficient meeting resource management – link meeting rooms, video-conference links, specialists, trainers and other required infrastructure to specific meeting types to avoid double-bookings, optimize space usage and increase revenue from paid consultations and business meetings.
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    Access Management

    Precisely controlled access to meeting booking flows – define which coordinators, consultants, team leads or administrators can see specific calendars, meeting types and locations, and customize automated email and SMS notifications for client meetings, internal sessions and online calls.

Mobile-first software

Mobile-native meeting booking software – a modern and intuitive interface, cloud synchronization, and instant app notifications ensure that client meetings, team sessions, and online consultations can be booked and managed conveniently from any smartphone, tablet, or computer.

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    Cloud-based access

    Access your meeting scheduling software securely from the office, home, or on the go. Data stays synchronized across devices, while performance and security are continuously monitored to keep daily meeting management running smoothly.
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    Cross-platform ecosystem

    The cross-platform meeting management ecosystem extends from Mac and PC computers to iOS and Android smart devices – start scheduling a video meeting or consultation on one device and continue on another with the same smooth, intuitive user experience.
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    Admin app

    The mobile-friendly admin app (iOS and Android) brings the full functionality of your meeting scheduling software to your phone – manage calendars, confirm bookings, coordinate team schedules, and control meeting room usage in real time wherever you are, with instant in-app notifications.
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    Client app

    The client app (iOS, Android, web) makes appointment booking incredibly easy for your customers – they get a clear schedule overview, available slots, video meeting links and recurring bookings in just a few clicks, with instant notifications about changes and confirmations.
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    Instant app notifications

    Real-time app notifications immediately alert you to all meeting booking activities – new meeting and consultation bookings, time changes, cancellations, participant additions, and client messages in both browser and mobile app.

Personalized automated notifications

Set up personalized automated notifications for every meeting scenario – choose event (new booking, time change, cancellation), location (physical meeting room or online meeting) and channel (email/SMS), so brand-consistent messages reach the right participant at the right time and reduce manual communication.

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    Automated confirmations

    The automated meeting confirmation flow sends participants and organizers instant email and SMS notifications for every new booking, time change or cancellation, giving everyone clear certainty and reducing confusion in meeting and consultation schedules.
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    Reminders

    Automated SMS and email reminders help reduce missed meetings and keep clients informed about their scheduled time. SMS reminders reach clients quickly even when they do not have an internet connection.
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    Automatic feedback collection

    Automatically collect ratings and comments after each meeting. Regular feedback provides clearer insight into the client experience and supports data-driven improvements.

Dynamic pricing

Dynamic pricing automates the prices of meetings and consultations based on time of day, season, customer group, booking channel and the resource used (such as meeting room, advisor, trainer) – one of the market’s most powerful pricing modules for creating campaigns, VIP prices, peak- and off-season rates and event-based discounts to maximise your booking revenue.

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    Time-based special pricing

    Time-based special pricing allows you to create automatic discounts for meetings based on meeting duration, date, time, weekday, meeting type and client membership so you can shift bookings to less busy periods, optimise demand and improve calendar occupancy without manual price adjustments.
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    Resource-based pricing

    Resource-based pricing in appointment booking software – assign flexible prices and durations to different advisors, consultants, therapists, coaches, and team members based on their experience, booking load, and client demand, so that the value of each meeting is accurately reflected in your scheduling and revenue.
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    Discounted rates

    Dynamic discounted rates for meetings with a single toggle – quickly activate promotional prices for first-time clients, recurring business meetings or low-demand time slots, clearly displaying a struck-through regular price and a highlighted discount to nudge bookers to prefer your virtual and on-site meetings.

Data-driven analytics

Grow usage of your meeting-booking software in a data-driven way – track booking behaviour, the most popular consultation types, meeting times and video-call frequency in real time, connect Google Analytics, Google Tag Manager and Meta Pixel, and export raw data to BI and ML tools to optimise meeting durations, pricing, time slots and the client journey from the first booking to follow-up meetings.

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    Real-time statistics

    Track meeting bookings in real time – the dashboard shows up-to-the-second counts of cancelled and confirmed appointments, calendar utilization, volume of online meetings, repeat booking rate, and flow of new contacts, enabling you to quickly decide which time slots to open, which meeting types to promote, and how to optimize your team’s calendars.
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    BI & AI readiness

    Prepare your appointment booking data for BI and AI analytics – export booking, follow-up visit, calendar occupancy, no-show rate and video meeting statistics with one click to Excel, Google Sheets or directly to business intelligence and AI platforms to build deep analyses, predict demand, plan team calendars and automatically optimize appointment scheduling.

Flexible pricing

Flexible pricing for meeting scheduling software – a transparent usage-based model with no hidden costs that takes into account the number of calendars in your team, the volume of bookable meeting types, and seasonal peak periods, letting you expand online meetings, consultations, and appointments in line with your company’s growth rate.

Free software

Start with the free plan and create a smooth meeting booking flow risk-free – use essential calendar management tools, online booking forms, and automatic confirmation messages to test how well your clients adapt to booking their own appointments online.

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Create Free Account

Package includes

Paid features

Start with free software and activate paid features as needed and as your business grows.

Paid features

Anolla usage statistics

These metrics are based on Anolla’s anonymized usage statistics, meeting scheduling software configurations, feature catalogue, in-app feedback and service monitoring. The data reflects actual usage and configuration but does not guarantee results for any particular business.

Officially supported languages

26
The number of languages officially supported across Anolla’s user interface, notifications, AI assistance and customer support workflows.
Source and method
Source:
Anolla software configuration.
Method:
Counts actively supported languages whose localized user interface and notifications are in use in production.
Last updated:

Overall in-app user rating

4.8/5
The weighted average of user ratings submitted within the meeting booking software, based on workflows, conversations and feedback analytics.
Source and method
Source:
Anolla in-platform feedback and anonymized usage data.
Method:
The weighted average of ratings from workflows, conversations, and feedback analytics is calculated.
Last updated:

Measured platform uptime

99.96%
The measured uptime and availability of Anolla’s public core services, based on monitoring data.
Source and method
Source:
Anolla monitoring data.
Method:
Successfully completed monitoring checks are compared with all monitoring checks performed.
Last updated:

AI support availability

24/7
The availability of Anolla’s AI assistant to provide users with automated guidance and help resolve common queries.
Source and method
Source:
Anolla software configuration and service monitoring.
Method:
It is verified whether the AI support service is configured to be available around the clock.
Last updated:

AI-resolved support chats

79.3%
The percentage of support chats resolved by the AI assistant without intervention from a customer support agent.
Source and method
Source:
Anolla anonymized AI and support usage data.
Method:
An inquiry is considered resolved if no follow-up inquiry or support ticket on the same topic was created for the same session or account.
Last updated:

Advanced features activated via self-service

12
The number of additional meeting scheduling features customers can activate with one click through Anolla’s self-service portal.
Source and method
Source:
Anolla software configuration.
Method:
Active add-on features that customers can activate through self-service are counted in the feature catalog.
Last updated:

Full online payment flow with prepayment

100%
The prepayment rate required for bookings with online payments before a meeting is confirmed.
Source and method
Source:
Anolla payment configuration.
Method:
It is verified whether a booking with integrated online payment is confirmed only after the full booking fee has been paid.
Last updated:

Core feature coverage in mobile apps

99%
The percentage of core meeting scheduling features available in Anolla’s iOS and Android mobile apps.
Source and method
Source:
Anolla feature catalog and release/QA checks.
Method:
The core features supported in the mobile applications are compared with the web platform's core feature catalog.
Last updated:

Unedited AI-generated support responses

52.4%
The percentage of AI generated support ticket responses that required no edits from the technical support team.
Source and method
Source:
Anolla anonymized AI and support usage data.
Method:
AI-generated responses are compared with responses edited or manually replaced by technical support.
Last updated:

Management accounts using automated notifications

90%
The percentage of active administrator accounts using event based automated notifications for meeting scheduling and booking updates.
Source and method
Source:
Anolla anonymized usage data.
Method:
Active management accounts in which the automated email or SMS notification add-on is enabled are counted.
Last updated:

Independently completed initial setup

85%
The percentage of new users who configured the core meeting scheduling software features online without additional training or support.
Source and method
Source:
Anolla anonymized usage data.
Method:
Completion of the account, schedule, service, and initial booking flow setup steps by new users is verified.
Last updated:

Active accounts using advanced features

41.2%
The percentage of active accounts using at least one advanced feature to expand or automate meeting workflows.
Source and method
Source:
Anolla anonymized usage data.
Method:
Active accounts with at least one enabled add-on feature are compared with all active accounts.
Last updated:

Anolla ratings on Capterra

In addition to Anolla’s anonymized usage data, the independent software marketplace Capterra collects user ratings for Anolla. The ratings below show how users evaluate Anolla as meeting booking and management software.

★★★★★
5.0/5

Ease of use

★★★★★
5.0/5

Features and functionality

★★★★★
4.7/5

Value for money

Ratings are based on user reviews from the independent software portal Capterra.

Frequently asked questions

Here you’ll find answers to frequently asked questions about Anolla meeting booking software – how to configure bookable meeting types, synchronise calendars, add video meeting links, automate reminders and analyse booking statistics, so you can make an informed decision and launch your meeting booking environment with confidence.

  • keyboard_arrow_downHow does Anolla’s meeting booking software differ from standard online booking solutions?
    Many meeting booking tools focus only on selecting time slots and keeping calendars organized. Anolla brings meeting scheduling, customer relationship management, automation, flexible pricing, and online payments together in one AI-powered platform. It supports hourly appointments and multi-day bookings, works online and through mobile apps, is available worldwide, and offers multiple languages. Its flexible setup makes Anolla suitable for independent professionals, growing teams, and larger organizations.
  • keyboard_arrow_downDoes Anolla support both hourly meetings and multi-day bookings at the same time?
    Yes, this is one of Anolla’s main competitive advantages in the meeting scheduling software market. Unlike many classic scheduling systems, Anolla does not force consulting firms, clinics, studios or training companies to choose only one booking model. The platform simultaneously supports hourly meetings, day-based sessions, multi-day courses and variable-length service flows. Consultants, therapists, coaches and project teams can manage all their time bookings in parallel under a single account. All meetings and events are consolidated into one calendar, providing real-time visibility of room, staff and resource utilisation. This makes Anolla an ideal fit for hybrid business models such as training centres, studio rentals, consulting practices, salons, agencies and event organisers.
  • keyboard_arrow_downHow does the Anolla AI assistant reduce administrative workload and human errors in meeting management?
    Anolla's 24/7 AI assistant automatically resolves many recurring customer enquiries through chat support. This reduces manual work and the risk of human error, giving your team more time to develop the business and serve clients.
  • keyboard_arrow_downHow does Anolla's dynamic pricing help optimize prices for booking appointments?
    Anolla’s dynamic pricing module automates pricing for appointments and sessions across the entire booking journey. Appointment-based businesses – such as counselling practices, clinics, salons, photo studios, training and coaching services – can create flexible pricing rules based on time of day, weekday, season, service category or customer group. All price changes are applied in real time in the online booking view according to predefined business rules, without manual price list updates. The system helps fill lower-demand time slots with special offers and allows higher prices during peak hours and popular times, thereby maximising revenue from each appointment. Ultimately, dynamic pricing increases schedule occupancy, average booking revenue and the profitability of the entire appointment-based business.
  • keyboard_arrow_downIs Anolla suitable both for an independent professional and for a multi-location appointment-based business?
    Yes, the Anolla appointment booking software is designed to scale from a solo practice up to an international multi-location network. Independent consultants, therapists, lawyers, trainers or coaches can start with a powerful free plan that covers all basic online booking needs for appointments. Multi-location clinics, salon chains, studios and training centers can use centralized management, where all schedules, service categories, professionals and rooms are controlled from a single dashboard. The platform lets you add unlimited branches, bookable specialists and administrators, and manage them with flexible role- and location-based access control (RBAC). This way, every team member sees only those appointments, calendars and client records that relate to their specific role and location.
  • keyboard_arrow_downWhat tools and platforms does Anolla’s meeting booking software integrate with?
    Anolla is built on an API-first architecture, making the appointment booking solution easy to integrate with other business software. There is a native integration with Stripe’s payment solution for online payment processing, allowing you to collect prepayments, deposits or full payments already in the booking form. For marketing and analytics teams, Anolla offers ready-made integrations with Google Analytics, Google Tag Manager and Meta Pixel, enabling you to measure the booking journey and optimise advertising campaigns. In addition, raw data can be exported to BI and ML tools to analyse appointment occupancy, repeat bookings and customer lifetime value. For developers, the platform offers a powerful API and the ability to integrate Anolla with CRMs, invoicing hubs, client portals, websites and other internal information systems.
  • keyboard_arrow_downWhat does the free plan include and what do the paid features add for meeting scheduling?
    Anolla's free plan includes the essential tools needed to start accepting professional online meeting bookings: a digital booking calendar, a limited number of meeting types, client database management, basic email reminders, and a simple booking page. It is ideal for independent professionals and small teams that want to replace a manual appointment book with automated scheduling. Paid features add unlimited automation, including advanced workflows, automatic follow-up messages, cancellation rules, and waitlist management. They also provide advanced integrations with marketing and payment platforms, plus client loyalty features such as membership programs, packages, returning-client discounts, and coupons. This allows growing businesses to scale their booking processes without hiring additional staff.
  • keyboard_arrow_downHow does Anolla’s usage-based pricing help meeting-based service businesses mitigate risks?
    Anolla’s usage-based pricing model is designed specifically to reduce the financial risks of businesses that rely on appointment and meeting bookings. Consultation practices, clinics, therapists, agencies, and seasonally operating studios don’t have to pay high fixed monthly fees during periods of low booking volume. Platform fees scale in proportion to actual booking volume and usage, keeping fixed costs under control and protecting cash flow during unstable periods. This pricing approach is particularly suitable for seasonal businesses, event organizers, rental services, and consulting services with fluctuating demand where the number of appointments can vary significantly from month to month.
  • keyboard_arrow_downHow quickly can I start working with Anolla’s meeting booking system?
    Getting started with Anolla's meeting scheduling software is quick, with a context-aware AI assistant available around the clock to guide you through setup. Most users can configure their account independently in just a few minutes, making the onboarding process simple and smooth.
  • keyboard_arrow_downWhat makes Anolla’s meeting booking platform a future-proof solution?
    The Anolla meeting booking platform is future-proof thanks to its extensible modular architecture and cloud-based design, which make it possible to respond quickly to changes in the appointment-based services market. The platform evolves continuously through AI-driven learning: booking data is used to optimise schedules, detect cancellation patterns and suggest better appointment windows. Unlike static booking applications, Anolla is built around a powerful API that allows developers and technical partners to create custom extensions. The extensible modular ecosystem also supports IoT solutions, such as smart access control, automated room rental and sensor-based usage statistics. This architecture enables Anolla to consistently integrate the latest technologies, ensuring that consultants, clinics, studios and other appointment-based businesses always use state-of-the-art booking tools that keep them one step ahead of competitors.

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